NTPC Limited PAKRI BARWADIH
(A Govt. of India Enterprise)
PAKRI BARWADIH COAL MINING PROJECT
Ujjwal Complex, Pugmil Road
Dist. Hazaribag, Jharkhand-825301
Phone No- 06546-270808/267808 Fax No- 06546-270808
Email: chandrashekhar51@ntpc.co.in/neerajkumar51@ntpc.co.in
Ref: No.: 1040/C&M/PB/Civil/17-18/1757
(DOMESTIC COMPETITIVE BIDDING)
NTPC Limited invites application for issue of Bid documents for the following work:
NIT Subject Strengthening and black topping of village road
in Project affected area for coal transportation in
PBCMP
NIT No. 40079530
Estimated Cost 9,63,21,989.59
Completion Period 12 Months
Earnest Money Deposit (INR) 19,27,000.00
Cost of Tender Documents (INR) 5,310.00
Bid Document Sale Start Date 28.08.2017 10:00 Hrs
Bid Document Sale Close Date 11.09.2017 17:00 Hrs
Last Date for asking clarification 20.09.2017 15:00 Hrs
Last Date & Time for Receipt of Bids 25.09.2017 14:00 Hrs
Technical Bid Opening Date & Time 25.09.2017 14:30 Hrs
Price Bid Opening Date & Time Shall be intimated separately by NTPC
QUALIFYING REQUIREMENTS for “Strengthening and black topping of village road in
Project affected area for coal transportation in PBCMP”
A. Technical Criteria:
The bidder should have executed Bituminous / Concrete road works during last seven (07)
years as on date of techno-commercial bid opening with either of the following:
i. Single Order of value not less than Rs. 771 Lakhs or
ii. Two Orders of value not less than Rs. 482 Lakhs each or
iii. Three Orders of value not less than $ 385 Lakhs each
Note: -
i) The word ‘executed’ means that the bidder should have executed the work during last seven (7)
years as on date of techno-commercial bid opening even if the contract has been started earlier
and /or is not completed /closed.
ii) Necessary documentary evidence in support of execution of the job to be submitted for
qualification.
B. Financial Criteria:
a) The Average Annual Turnover of the Bidder, in the preceding three (3) financial years as
on the date of Techno-Commercial bid opening, should not be less than INR 963 Lakhs
(Indian Rupees Nine Hundred Sixty Three Lakhs Only) or in equivalent foreign
currency.
In case a Bidder does not satisfy the Average Annual Turnover criteria, stipulated above
on its own, its Holding Company would be required to meet the stipulated turnover
requirements as above, provided that the Net Worth of such Holding Company as on the
last day of the preceding financial year is at least equal to or more than the paid –up share
capital of the Holding Company . In such an event, the Bidder would be required to
furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Holding
Company, supported by Holding Company’s Board Resolution, as per the format
enclosed in the bid documents, pledging unconditional and irrevocable financial support
for the execution of the Contract by the Bidder in case of award.
b) Net worth of the bidder should be not less than 100% (hundred percent) of the Bidder’s
paid up share capital as on the last day of the preceding financial year. In case the Bidder
meets the requirement of Net Worth based on the strength of its Subsidiary(ies) and /or
Holding Company and /or Subsidiaries of its Holding companies wherever applicable, the
Net worth of the Bidder and its Subsidiary(ies) and/or Holding Company and/or
Subsidiaries of the Holding Company, in combined manner should not be less than 100%
(hundred percent) of their total paid-up share capital. However individually, their Net
worth should not be less than 75% (seventy five percent) of their respective paid up share
capitals.
Net worth in combined manner shall be calculated as follows:
Net worth (combined) = ((X1 + X2 + X3) / (Y1 + Y2+ Y3)) X 100%
Where X1, X2, X3 are individual Net worth which should not be less than 75% of the
respective paid up share capitals and Y1, Y2, Y3 are individual paid up share capitals.
c) In case the Bidder is not able to furnish its audited financial statements on standalone
entity basis, the unaudited unconsolidated financial statements of the Bidder can be
considered acceptable provided the Bidder further furnishes the following documents for
substantiation of its qualification:
(i) Copies of the unaudited unconsolidated financial statements of the Bidder along
with copies of the audited consolidated financial statements of its Holding
Company.
(ii) A certificate from CEO/CFO of the Holding Company, as per the format
enclosed with the bidding documents, stating that the unaudited unconsolidated
financial statements form part of the consolidated Annual financial statements of
the Holding Company.
In case where audited results for the last financial year as on date of Techno Commercial bid
opening are not available, the financial results certified by a practicing Chartered Accountant
shall be considered acceptable. In case, Bidder is not able to submit the Certificate from a
practicing Chartered Accountant certifying its financial parameters, the audited results of three
consecutive financial years preceding the last financial year shall be considered for evaluating the
financial parameters. Further, a Certificate would be required from the CEO/CFO as per the
format enclosed in the bidding documents stating that Financial results of the Company are under
audit as on the date of Techno-commercial bid opening and the Certificate from the practicing
Chartered Accountant certifying the financial parameters is not available.
Notes:
(i) Net worth means the sum total of the paid up share capital and free reserves. Free reserve means
all reserves credited out of the profits and share premium account but does not include reserves
credited out of the revaluation of the assets, write back of depreciation provision and
amalgamation. Further any debit balance of Profit and Loss Account and miscellaneous expenses
to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.
(ii) Other income shall not be considered for arriving at annual turnover.
(iii) “Holding Company” and “Subsidiary Company” shall have the meaning ascribed to them as per
Companies Act of India.
(iv) For Turnover indicated in foreign currency, the exchange rate as on 7 days prior to date ofTechno-
Commercial bid opening shall be used.
SALIENT TECHNICAL FEATURES:
Salient Technical features of the services covered in the NIT -40079530 are mentioned below.
These salient technical features are mentioned only to facilitate the prospective bidders to prima
facie understand the requirements there under and shall not in any way limit or alter the scope of
work and services covered in the Bidding Documents. The scope of work contained in technical
features/specification of services, forming part of Bidding Documents shall be final and binding.
The proposed subject work is “Strengthening and black topping of village road in Project
affected area for coal transportation in PBCMP”.
Broad scope of work under this package shall include laying of GSB, WMM, Bituminous Macadam,
premix carpet for road construction, construction of triple / single vent culvert, Hume Pipe culvert and
brain construction as per BOQ and CPWD specifications in PB CMP
GENERAL CONDITIONS:
1.0 Tender documents shall be downloaded by intending bidders. However, obtaining such tender
documents shall not construe that the bidders are considered qualified. Pre qualification will be
reviewed at the time of bid evaluation.
2.0 Work Order / Award letter / Purchase Order with Value along with relevant proof of execution /
Completion Certificate, Scope of Work and Bill of Quantity are to be submitted along with Technical
Bid in support of meeting the qualifying requirement.
a) Balance sheet, Profit and Loss account for previous 03 financial years.
b) Necessary documents in support of other QR Criteria.
3.0 Tender documents are available on NTPC e-Tender site. Bidders are required to have an User ID
and password for accessing NTPC e-Tender site (vendor may change the password subsequently). To
obtain the User ID & password, the bidders are supposed to have a SRM vendor code allotted by
NTPC. Any prospective bidder who is not a service provider of NTPC and interested in participating
in e-Tenders in NTPC may submit completely filled-in Form A along with following documents to
the Package- in-charge/Contact person as mentioned in the Bid Invitation:
i) Copy of PAN card,
ii) Vendor details and EFT form completely filled in as per the format enclosed
iii) A cancelled cheque.
Subsequently, after creation of SRM vendor code, the agency will be intimated its User ID &
password over e-mail as provided. Moreover, any prospective bidder who is already a service
provider of NTPC but does not have SRM vendor code and interested in participating in e-Tenders
of NTPC are required to submit Form B to the Package- in-charge/Contact person as mentioned in
the Bid Invitation.
To obtain the tender documents, non-refundable tender fee(i.e. cost of bid document) can be paid
through online payment gateway or through DEMAND DRAFT/PAY ORDER/BANKER’S
CHEQUE drawn in favour of “NTPC Ltd.” payable at STATE BANK OF INDIA, HAZARIBAG
(Br. Code No. 00090) or any other Public Sector Banks at Hazaribag. The non-refundable tender
fee in the form of demand draft/pay order/banker’s cheque (as the case may be) shall be
accompanying other documents as mentioned at cl. 3.0 above if the prospective bidder has to
obtain the necessary SRM vendor code.
4.0 Eligible Micro and Small Enterprises (MSEs) units registered with National Small Scale industries
Corporation. (NSSIC) or Units registered With JHARKHAND SSIDC are exempted from payment
towards cost of bidding documents and EMD subject to their producing valid documentary
evidence with regard to eligibility.
5.0 Tender shall be received up to 14.00 PM and technical bid will be opened at 14.30 PM on Scheduled
Bid Opening Date in the presence of bidders or their representatives, who may like to be present.
NTPC takes no responsibility for delay, loss or non-receipt of documents sent by post/courier.
6.0 Original Earnest Money Deposit (EMD)/ Bid Security along with Letter of Undertaking in line with
proforma enclosed in Bidding Documents shall be submitted separately off-line in a sealed envelope
which will be superscripted on top as under:
“Earnest Money Deposit”/ “Bid Security” and “Letter of Undertaking” for___________ (Name of
Package) for_______(Name of Project) NIT No: ________________ BOD due on :
________________
From : ________________(Name of company) before techno-commercial bid
submission time of scheduled BOD at the address given below.
However, EMD can also be paid through e-payment by Credit Card/Debit Card/ Net banking on the
NTPC e-tender portal. Upon successful E-payment on the portal, an e-receipt will be issued to the
bidder by the system. A copy of the e-receipt along with Letter of Undertaking in line with proforma
enclosed in Bidding Documents shall be submitted separately off-line in a manner as described above.
IN CASE OF NON-RECEIPT OF AN ACCEPTABLE EMD BID SECURITY (EMD) IN A
SEALED ENVELOPE AS ABOVE, THE BID SHALL BE REJECTED BY THE EMPLOYER
AS BEING NON-RESPONSIVE.
7.0 The bidder along with its associate / collaborators / sub-contractors / sub-vendors / consultants /
service providers if applicable shall strictly adhere to the Fraud Prevention Policy of NTPC displayed
on its tender website htpp://www.ntpctender.com and shall immediately apprise the Employer about
any fraud or suspected fraud as soon as it comes to their notice. A certificate to this effect shall be
furnished by the bidder along with his bid. If in terms of above policy it is established that the bidder /
his representatives have committed any fraud while competing for this contract then the bid security
of the bidder shall be forfeited.
8.0 Bidder should have a valid PF registration prior to execution of work.
9.0 NTPC reserves the right to reject or accept or split any or all offers without assigning any reason
whatsoever.
10.0 First time users who have not been allotted any vendor code are required to approach NTPC at least
three working days prior to Document Sale Close Date as explained in the tender documents.
11.0 Any request/communication shall be made to Addl. General Manager (C&M) at the address given
as under.
ADDRESS FOR COMMUNICATION
Addl. General Manager (C&M)
NTPC Limited.
PAKRI BARWADIH COAL MINING PROJECT,
UJJWAL COMPLEX, PUGMIL ROAD,
HAZARIBAG – 825 301, (JHARKHAND)
PHONE: 06546 – 270808/267808/9470197463 (Neeraj Kumar, Dy. Manager(C&M)
FAX: 06546 – 270744 / 270808
Email: chandrashekhar51@ntpc.co.in /neerajkumar51@ntpc.co.in
Request for Login ID on NTPC e-Tender.
If you are interested in participating in e-Tenders in NTPC, please fill in the following.
Form A
New Vendor (prospective)
Name: ___________________________________________________
Address: ___________________________________________________
___________________________________________________
___________________________________________________
State: _________________ City: _______________________
Country: ______________
Pin: _________________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: ___________________________________________________
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: ____________________________________________
_____________________________________________
PAN number: ___________________________________________________
CST number: ____________________________________________________
Excise Regn Number: _____________________________________________
SSI Number: ____________________________________________________
Contact Person’s Name: ___________________________________________
Designation: _____________________________________________
Mob No________________________________________________________
Bid Invitation number interested in: _________
DD details as tender fee: Issuing Bank: _______________________________
No: _____________ Date of Issue: __________
Amount: _________ DD Valid till:__________
Form B
For Existing Venders:
Existing Vender Code with NTPC: ________________
Phone Number: ____________________ Extn: _________________
Email ID: _______________________________________________________
Contact Person’s Name: ____________________________________________
Designation: _______________________________________________
Mob No________________________________________________________
Address and other detail (Only in case of change)
Name: ___________________________________________________
Address: ___________________________________________________
___________________________________________________
___________________________________________________
State: _________________ City: _______________________
Country: ______________
Pin: _________________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: ___________________________________________________
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: ____________________________________________
_____________________________________________
FORMAT FOR VENDOR DETAILS
NAME OF THE VENDOR
POSTAL ADDRESS IN FULL
PIN CODE
TELEPHONE NUMBERS
FAX NUMBERS
E-MAIL ID
CONTACT PERSONS
WHETHER SSI (Yes / No)
If Yes Please give SSI Registration Number, Certificate No. and
Certificate Date (Attach copy of Certificate)
Whether Registered Under Micro, Small and Medium
Enterprises Development Act 2006
Service Tax
Please give Service Tax Registration Number, Certificate No. and Certificate
Date (Attach copy of Certificate / Application for registration)
P.F. CODE
Please give PF Registration Number / Certificate No. and Certificate
Date (Attach copy of Certificate / Application for registration)
NATURE OF SUPPLIER / BUSINESS
Specify Manufacturer / Dealer etc.
Specify the Nature of Firm, whether -
Company
Sole Proprietorship
Partnership Firm (If Yes Please Provide the Copy of the Partnership deed)
Other – Co-Operative Society, Individual, HUF, Association of
CENTRAL EXCISE REGISTRATION DETAILS
Excise Control Code (ECC No.)
Excise Registration Number
FOR SALES TAX / VAT REGISTRATION
Local Sales Tax / TIN No. & Date
Central Sales Tax / TIN No. & Date
INCOME TAX DETAILS
PAN Number
(Please Attach Photocopy of PAN Card)
BANK ACCOUNT DETAILS
Vendor’s Banker
Banker’s Full Address
Banker’s Branch Name
Vendor’s Bank Account Number
(Signature) :
Name :
E.F.T. Form
(TO BE RETURNED TO THE COMPANY)
To,
NTPC Ltd.,
(Address of Unit)
………………..
Dear Sir,
REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM
We, hereby authorize NTPC Ltd., PBCMP, Hazaribag to make all our payments through Electronic Fund Transfer System. The details
for facilitating the payments are given below.
(TO BE FILLED IN CAPITAL LETTERS)
1. NAME OF THE BENEFICIARY
2. ADDRESS
PIN
3. TELEPHONE NO. (WITH STD CODE)
4. BANK PARTICULARS
A) BANK NAME
B) BANK TELEPHONE NO. (WITH STD CODE)
C) BRANCH ADDRESS
PIN
D) BANK FAX NO. (WITH STD CODE)
E) BRANCH CODE
F) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)
G) 11 DIGIT IFSC CODE OF THE BANK BRANCH
H) BANK ACCOUNT NUMBER
I) BANK ACCOUNT TYPE (TICK ONE)
SAVING CURRENT LOAN CASH CREDIT OTHERS
IF OTHERS, SPECIFY
5. PERMANENT ACCOUNT NUMBER (PAN)
6. E-MAIL Address (for intimation regarding release of payments)
I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not
effected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible.
SIGNATURE
DATE
(AUTHORISED SIGNATORY)
Name:
OFFICIAL STAMP:
BANK CERTIFICATION:
It is certified that above mentioned beneficiary holds a bank account no……………………….with our branch and the
Bank particulars mentioned above are correct.
SIGNATURE
DATE
(AUTHORISED SIGNATORY)
Authorization no.: ……………………………….
Name:
