NTPC Limited PAKRI BARWADIH

(A Govt. of India Enterprise)

PAKRI BARWADIH COAL MINING PROJECT

Ujjwal Complex, Pugmil Road

Dist. Hazaribag, Jharkhand-825301

Phone No- 06546-270808/267808 Fax No- 06546-270808

Email: chandrashekhar51@ntpc.co.in/neerajkumar51@ntpc.co.in

Ref: No.: 1040/C&M/PB/Mining/17-18/1755

(DOMESTIC COMPETITIVE BIDDING)

NTPC Limited invites application for issue of Bid documents for the following work:

NIT Subject

Hiring of Mobile Crusher, Pay Loader and allied

machinery for loading of Coal into crusher’s

hopper from Surface Coal Stock Yard at Eastern

Quarry of Pakri Barwadih Coal Mining Project

(PB) and crushing /sizing of coal into (-) 100 mm

size and clearing the coal from the site of

crushing including the power arrangement for

operation and maintenance of the machineries.

NIT No.

40079354

Estimated Cost

6,33,90,000.00

Completion Period

02 Years

Earnest Money Deposit (INR)

12,68,000.00

Cost of Tender Documents (INR)

5,310.00

Bid Document Sale Start Date

21.08.2017 10:00 Hrs

Bid Document Sale Close Date

05.09.2017 17:00 Hrs

Last Date for asking clarification

14.09.2017 17:00 Hrs

Last Date & Time for Receipt of Bids

20.09.2017 14:00 Hrs

Technical Bid Opening Date & Time

20.09.2017 14:30 Hrs

Price Bid Opening Date & Time

Shall be intimated separately by NTPC

QUALIFYING REQUIREMENTS for “Hiring of Mobile Crusher, Pay Loader and allied

machinery for loading of Coal into crusher’s hopper from Surface Coal Stock Yard at Eastern

Quarry of Pakri Barwadih Coal Mining Project (PB) and crushing /sizing of coal into (-) 100 mm

size and clearing the coal from the site of crushing including the power arrangement for

operation and maintenance of the machineries.

”

A. Technical Criteria:

The bidder should have executed works comprising loading /Excavation/ Transportation and

crushing of Coal/ Minerals during last seven (07) years as on the date of techno-commercial

bid opening with either of the following:

i. Single Order of value not less than (₹) 507 Lakhs or

ii. Two Orders of value not less than (₹) 317 Lakhs each or

iii. Three contracts of value not less than (₹) 254 Lakhs each

Note: -

i) The word ‘executed’ means that the bidder should have executed the work during last seven (7)

years as on date of techno-commercial bid opening even if the contract has been started earlier

and /or is not completed /closed.

ii) Necessary documentary evidence in support of execution of the job to be submitted for

qualification.

B. Financial Criteria:

a) The Average Annual Turnover of the Bidder, in the preceding three (3) financial years as

on the date of Techno-Commercial bid opening, should not be less than INR 317 Lacs

(Indian Rupees Three Hundred and Seventeen Lacs Only) or in equivalent foreign

currency.

In case a Bidder does not satisfy the Average Annual Turnover criteria, stipulated above

on its own, its Holding Company would be required to meet the stipulated turnover

requirements as above, provided that the Net Worth of such Holding Company as on the

last day of the preceding financial year is at least equal to or more than the paid –up share

capital of the Holding Company . In such an event , the Bidder would be required to

furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Holding

Company, supported by Holding Company’s Board Resolution, as per the format

enclosed in the bid documents, pledging unconditional and irrevocable financial support

for the execution of the Contract by the Bidder in case of award.

b) Net worth of the bidder should be not less than 100% (hundred percent) of the Bidder’s

paid up share capital as on the last day of the preceding financial year. In case the Bidder

meets the requirement of Net Worth based on the strength of its Subsidiary (ies) and /or

Holding Company and /or Subsidiary (ies) of its Holding company wherever applicable,

the Net worth of the Bidder and its Subsidiary (ies) and/or Holding Company and/or

Subsidiaries of the Holding Company, in combined manner should not be less than 100%

(hundred percent) of their total paid-up share capital. However individually, their Net

worth should not be less than 75% (seventy five percent) of their respective paid up share

capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined) = ((X1 + X2 + X3) / (Y1 + Y2+ Y3)) X 100%

Where X1, X2, X3 are individual Net worth which should not be less than 75% of the

respective paid up share capitals and Y1, Y2, Y3 are individual paid up share capitals.

c) In case the Bidder is not able to furnish its audited financial statements on standalone

entity basis, the unaudited unconsolidated financial statements of the Bidder can be

considered acceptable provided the Bidder further furnishes the following documents for

substantiation of its qualification:

(i) Copies of the unaudited unconsolidated financial statements of the Bidder along with

copies of the audited consolidated financial statements of its Holding Company.

(ii) A certificate from CEO/CFO of the Holding Company, as per the format enclosed

with the bidding documents, stating that the unaudited unconsolidated financial

statements form part of the consolidated Annual financial statements of the Holding

Company.

In case where audited results for the last financial year as on date of Techno Commercial bid

opening are not available, the financial results certified by a practicing Chartered Accountant

shall be considered acceptable. In case, Bidder is not able to submit the Certificate from a

practicing Chartered Accountant certifying its financial parameters, the audited results of three

consecutive financial years preceding the last financial year shall be considered for evaluating the

financial parameters. Further, a Certificate would be required from the CEO/CFO as per the

format enclosed in the bidding documents stating that Financial results of the Company are under

audit as on the date of Techno-commercial bid opening and the Certificate from the practicing

Chartered Accountant certifying the financial parameters is not available.

Notes:

(i) Net worth means the sum total of the paid up share capital and free reserves. Free reserve means

all reserves credited out of the profits and share premium account but does not include reserves

credited out of the revaluation of the assets, write back of depreciation provision and

amalgamation. Further any debit balance of Profit and Loss Account and miscellaneous expenses

to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.

(ii) Other income shall not be considered for arriving at annual turnover.

(iii) “Holding Company” and “Subsidiary Company” shall have the meaning ascribed to them as per

Companies Act of India.

(iv) For Turnover indicated in foreign currency, the exchange rate as on 7 days prior to date ofTechno-

Commercial bid opening shall be used.

SALIENT TECHNICAL FEATURES:

Salient Technical features of the services covered in the NIT -40079354 are mentioned below.

These salient technical features are mentioned only to facilitate the prospective bidders to prima

facie understand the requirements under and shall not in any way limit or alter the scope of work

and services covered in the Bidding Documents. Detailed provisions in regard of scope of work

and technical features/specification of services, contained in the Bidding Documents shall be

final and binding. The proposed subject work is “Hiring of Mobile Crusher, Pay Loader and

allied machinery for loading of Coal into crusher’s hopper from Surface Coal Stock Yard at

Eastern Quarry of Pakri Barwadih Coal Mining Project (PB) and crushing /sizing of coal

into (-) 100 mm size and clearing the coal from the site of crushing including the power

arrangement for operation and maintenance of the machineries”.

Scope of work includes following:

a. NTPC’s Scope:

1. NTPC shall provide land for installation, construction and commissioning at Site of

Crusher/Sizer, hopper, crushed coal stockyard and however party shall be responsible for

obtaining encumbrance free physical possession of land free from any encumbrance and

encroachment for the activities. NTPC shall make documented payment to Government

Authorities directly where the payment towards Land Acquisition is to be made to Government

authorities.

2. NTPC shall provide Weighing facility at Eastern Quarry of PB.

3. NTPC shall supply ROM coal at coal stock yard.

b. Contractor’s Scope:

1. Designing, engineering, procuring /manufacturing, supplying, delivering, unloading, storage at

site, installation, construction and commissioning at Site of Crusher/Sizer (Minimum Guaranteed

capacity : 250 Metric tonnes per hour), hopper/feeding arrangement and its associated

arrangements including civil, electrical and other associated works.

2. Operation and maintenance of Crusher/Sizer throughout the term. All the expenses for

operation and maintenance is to be borne by party including power cost etc. Contractor has to

arrange DG set for the smooth operation and maintenance of crusher. Diesel, consumables and all

spares for the entire system are to be arranged by party.

3. Arrangement of power including back up arrangement of appropriate capacity as necessary

during installation, construction and operation of the facility.

4. Feeding arrangement like dozer, loader, excavator, dumper/tipper etc. into crusher/sizer

hopper. The output of crusher shall be led to a stockyard nearby. Owner’s payloaders or other

machinery shall lift the crushed coal from the stockyard.

Either the crusher shall be located at a sufficient height for stacking of coal or there shall be a

discharge conveyor from the crusher for stacking of coal.

GENERAL CONDITIONS:

1.0 Tender documents shall be downloaded by intending bidders. However, obtaining such tender

documents shall not construe that the bidders are considered qualified. Pre qualification will be

reviewed at the time of bid evaluation.

2.0 Work Order / Award letter / Purchase Order with Value along with relevant proof of execution /

Completion Certificate, Scope of Work and Bill of Quantity are to be submitted along with Technical

Bid in support of meeting the qualifying requirement.

a) Balance sheet, Profit and Loss account for previous 03 financial years.

b) Necessary documents in support of other QR Criteria.

3.0 Tender documents are available on NTPC e-Tender site. Bidders are required to have an User ID

and password for accessing NTPC e-Tender site (vendor may change the password subsequently). To

obtain the User ID & password, the bidders are supposed to have a SRM vendor code allotted by

NTPC. Any prospective bidder who is not a service provider of NTPC and interested in participating

in e-Tenders in NTPC may submit completely filled-in Form A along with following documents to

the Package- in-charge/Contact person as mentioned in the Bid Invitation:

i) Copy of PAN card,

ii) Vendor details and EFT form completely filled in as per the format enclosed

iii) A cancelled cheque.

Subsequently, after creation of SRM vendor code, the agency will be intimated its User ID &

password over e-mail as provided. Moreover, any prospective bidder who is already a service

provider of NTPC but does not have SRM vendor code and interested in participating in e-Tenders

of NTPC are required to submit Form B to the Package- in-charge/Contact person as mentioned in

the Bid Invitation.

To obtain the tender documents, non-refundable tender fee(i.e. cost of bid document) can be paid

through online payment gateway or through DEMAND DRAFT/PAY ORDER/BANKER’S

CHEQUE drawn in favour of “NTPC Ltd.” payable at STATE BANK OF INDIA, HAZARIBAG

(Br. Code No. 00090) or any other Public Sector Banks at Hazaribag. The non-refundable tender

fee in the form of demand draft/pay order/banker’s cheque (as the case may be) shall be

accompanying other documents as mentioned at cl. 3.0 above if the prospective bidder has to

obtain the necessary SRM vendor code.

4.0 Eligible Micro and Small Enterprises (MSEs) units registered with National Small Scale industries

Corporation. (NSSIC) or Units registered With JHARKHAND SSIDC are exempted from payment

towards cost of bidding documents and EMD subject to their producing valid documentary

evidence with regard to eligibility.

5.0 Tender shall be received up to 3.00 PM and technical bid will be opened at 3.30 PM on Scheduled

Bid Opening Date in the presence of bidders or their representatives, who may like to be present.

NTPC takes no responsibility for delay, loss or non-receipt of documents sent by post/courier.

6.0 Original Earnest Money Deposit(Bid Security) along with Letter of Undertaking in line with

proforma enclosed in Bidding Documents shall be submitted separately off-line in a sealed envelope

which will be superscripted on top as under:

“Earnest Money Deposit” and “Letter of Undertaking” for___________ (Name of Package)

for_______(Name of Project) NIT No: ________________ BOD due on : ________________

From : ________________(Name of company) before techno-commercial bid

submission time of scheduled BOD at the address given below.

However, EMD can also be paid through e-payment by Credit Card/Debit Card/ Net banking on the

NTPC e-tender portal. Upon successful E-payment on the portal, an e-receipt will be issued to the

bidder by the system. A copy of the e-receipt along with Letter of Undertaking in line with proforma

enclosed in Bidding Documents shall be submitted separately off-line in a manner as described above.

IN CASE OF NON-RECEIPT OF AN ACCEPTABLE EARNEST MONEY DEPOSIT(BID

SECURITY) IN A SEALED ENVELOPE AS ABOVE, THE BID SHALL BE REJECTED BY

THE EMPLOYER AS BEING NON-RESPONSIVE.

7.0 The bidder along with its associate / collaborators / sub-contractors / sub-vendors / consultants /

service providers shall strictly adhere to the Fraud Prevention Policy of NTPC displayed on its tender

website htpp://www.ntpctender.com and shall immediately apprise the Employer about any fraud or

suspected fraud as soon as it comes to their notice. A certificate to this effect shall be furnished by the

bidder along with his bid. If in terms of above policy it is established that the bidder / his

representatives have committed any fraud while competing for this contract then the bid security of

the bidder shall be forfeited.

8.0 Bidder should have a valid PF registration prior to execution of work.

9.0 NTPC reserves the right to reject or accept or split any or all offers without assigning any reason

whatsoever.

10.0 First time users who have not been allotted any vendor code are required to approach NTPC at least

three working days prior to Document Sale Close Date as explained in the tender documents.

11.0 Any request/communication shall be made to Addl. General Manager (C&M) at the address given

as under.

ADDRESS FOR COMMUNICATION:

Addl. General Manager (C&M)

NTPC Limited.

PAKRI BARWADIH COAL MINING PROJECT,

UJJWAL COMPLEX, PUGMIL ROAD,

HAZARIBAG – 825 301, (JHARKHAND)

PHONE: 06546 – 270808/267808/9470197463 (Neeraj Kumar, Dy. Manager(C&M)

FAX: 06546 – 270744 / 270808

Email: chandrashekhar51@ntpc.co.in /neerajkumar51@ntpc.co.in

Request for Login ID on NTPC e-Tender.

If you are interested in participating in e-Tenders in NTPC, please fill in the following.

Form A

New Vendor (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

PAN number: ___________________________________________________

CST number: ____________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ____________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Mob No________________________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _______________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________

Phone Number: ____________________ Extn: _________________

Email ID: _______________________________________________________

Contact Person’s Name: ____________________________________________

Designation: _______________________________________________

Mob No________________________________________________________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

FORMAT FOR VENDOR DETAILS

NAME OF THE VENDOR

POSTAL ADDRESS IN FULL

PIN CODE

TELEPHONE NUMBERS

FAX NUMBERS

E-MAIL ID

CONTACT PERSONS

WHETHER SSI (Yes / No)

If Yes Please give SSI Registration Number, Certificate No. and

Certificate Date (Attach copy of Certificate)

Whether Registered Under Micro, Small and Medium

Enterprises Development Act 2006

Service Tax

Please give Service Tax Registration Number, Certificate No. and Certificate

Date (Attach copy of Certificate / Application for registration)

P.F. CODE

Please give PF Registration Number / Certificate No. and Certificate

Date (Attach copy of Certificate / Application for registration)

NATURE OF SUPPLIER / BUSINESS

Specify Manufacturer / Dealer etc.

Specify the Nature of Firm, whether -

Company

Sole Proprietorship

Partnership Firm (If Yes Please Provide the Copy of the Partnership deed)

Other – Co-Operative Society, Individual, HUF, Association of

CENTRAL EXCISE REGISTRATION DETAILS

Excise Control Code (ECC No.)

Excise Registration Number

FOR SALES TAX / VAT REGISTRATION

Local Sales Tax / TIN No. & Date

Central Sales Tax / TIN No. & Date

INCOME TAX DETAILS

PAN Number

(Please Attach Photocopy of PAN Card)

BANK ACCOUNT DETAILS

Vendor’s Banker

Banker’s Full Address

Banker’s Branch Name

Vendor’s Bank Account Number

(Signature) :

Name :

E.F.T. Form

(TO BE RETURNED TO THE COMPANY)

To,

NTPC Ltd.,

(Address of Unit)

………………..

Dear Sir,

REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM

We, hereby authorize NTPC Ltd., PBCMP, Hazaribag to make all our payments through Electronic Fund Transfer System. The details

for facilitating the payments are given below.

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2. ADDRESS

3. TELEPHONE NO. (WITH STD CODE)

4. BANK PARTICULARS

A) BANK NAME

B) BANK TELEPHONE NO. (WITH STD CODE)

C) BRANCH ADDRESS

D) BANK FAX NO. (WITH STD CODE)

E) BRANCH CODE

F) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

G) 11 DIGIT IFSC CODE OF THE BANK BRANCH

H) BANK ACCOUNT NUMBER

I) BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IF OTHERS, SPECIFY

5. PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address (for intimation regarding release of payments)

I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not

effected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible.

SIGNATURE

DATE

(AUTHORISED SIGNATORY)

Name:

OFFICIAL STAMP:

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no……………………….with our branch and the

Bank particulars mentioned above are correct.

SIGNATURE

DATE

(AUTHORISED SIGNATORY)

Authorization no.: ……………………………….

Name: