NIT no: BRBCL/CS-CRN/71/17-18 Date: 14.08.2017

ANNEXURE-A

Bhartiya Rail Bijlee Company Limited

(A Subsiadary of NTPC Limited)

Nabinagar Thermal Power Project (4x250MW)

CONTRACTS SERVICES DEPARTMENT

NOTICE INVITING TENDER (Domestic Competitive Bidding)

BRBCL-Nabinagar invites sealed bids/tenders/offers on Two Part Bidding basis for Nabinagar Thermal Power Project, from

eligible bidders who fulfill the qualifying requirements stipulated below:

NIT No.

Name of

work/package

Estimated

cost(Lakh)

Completio

n period

(Month)

EMD (Rs.)

Cost of bid

documents(Rs.)

Sale Period

of bid

documents

Bid opening

date &time

for technical

bid &EMD

BRBCL/CS-

CRN/71/

17-18

Annual Maintenance

contract for Boiler

Pressure parts at

BRBCL Nabinagar

65.71

146000.00

1328.00

From

14.08.2017

04.09.2017

15.09.2017

Bid documents sale time: up to 17:00 hrs. during bid document sale period (Sunday & Holidays closed).

BOD opening time (Technical): 15:30 hrs. on scheduled Bid opening date or next working day in case of holiday/closure.

Part (A) QUALIFYING REQUIREMENT

1. The bidder must have successfully executed /completed the maintenance job of pressure parts of 200MW units or

above, during the last 07 years ending last day of the month previous to the date of NIT having minimum contract

value as indicated below:-

(i) Single executed/completed contract ,as above, of value not less than Rs.58.40 Lakh each.

(ii) Two executed/completed contract , as above, of value not less than Rs. 36.50 Lakh each

(iii) Three executed/ completed contract, as above, of value not less than Rs 29.20 Lakh each

2. Average annual turnover of the bidder during the last 3 years ending with Financial Year 2016-2017 should not be less than

Rs. 73.00 Lakh.

Note:

1. Other income shall not be considered for arising at annual turnover.

(a) The bidder has to furnish audited balance sheet for last three years in support of annual turnover.

(b) In case where audited results for the last preceding financial year are not available certification of financial statements from a

Practicing Chartered Accountant shall also be considered acceptable.

(c) In case the bidder is not able to furnish its audited financial statements on standalone entity basis, the un-audited

unconsolidated Financial statements of the Bidder can be considered acceptable provided the bidder furnishes the following

further documents on substantiation of its qualification:

(i)Copies of the un-audited unconsolidated financial statements of the bidder along with copies of the audited consolidated

financial statement of the Holding Company.

(ii) A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed with the bid documents, stating the un-

audited unconsolidated financial statements which is from the Consolidated Annual Report of the Company.

(iii) In case a bidder does not satisfy the financial criteria, stipulated above on its own, the holding company would be req uired to

meet the stipulated turnover requirements above, provided that the net worth of such holding company as on the last day of the

preceding financial year is at least equal to or more than the paid-up share capital of the holding company. In such an event, the

bidder would be required to furnish is at least equal to or more than the paid-up share capital of the holding company. In such an

event, the bidder would be required to furnish along with its bid, a Letter of Undertaking from the holding company, supported by

Board Resolution, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for

the execution of the Contract by the bidder in case of award.

3. The term “executed” means that bidder should have achieved the progress specified in the QR if the total contract is not

completed/closed. The same shall be supported by documentary evidence issued by the owner.

NIT no: BRBCL/CS-CRN/71/17-18 Date: 14.08.2017

4. Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities and capacity of the Bidder

/his collaboration/subsidiaries/group companies to perform the contract should the circumstances warrant such assessment in the

overall interest of the Employer.

5. Following documents need to be furnished in support of meeting qualifying requirements:

a. Legible copies of Award letter with Bill of Quantities of similar nature, Job completion certificate, Copies of MB (bills/receipts)

etc. in proof of value of work executed, clearly indicating the executed value of work.

b. Audited Balance sheet and Profit & Loss account for FY 2014-15, 2015-16,2016-17

c. Partnership deed/affidavit for proprietorship/ certificate of incorporation.

PART (B) GENERAL INSTRUCTION

1. Each tender shall be accompanied by the respective earnest money. Bids not accompanied with EMD shall not be considered

and shall be liable for rejection.

2. Suitable bidders may collect the bid documents as per following procedure

(i) On- Line: Bidder can download the tender document from www.ntpctender.com website on paying the cost of Tender

Document (non-refundable).

(ii) Off- Line: On submission of application with the cost of Tender Document in the form of a demand draft (non-refundable) of

respective amount.

The Demand Draft should be drawn in favour of Bhartiya Rail Bijlee Company Limited payable at SBI, NTPC Project, Barem

Bihar (code-14321).

The bidder who obtain the tender document Online (i.e. through option (i) above) are liable to take the copy of GCC of BRBCL

from the C&M office BRBCL, Nabinagar on their request through e-mail /Fax/registered post or by hand and the same will be

provided to them by registered post or by hand to their authorized representative.

3. Tender/Bid shall be submitted in three (3) separate sealed Envelopes as follows:

Envelope- 1: Containing Earnest Money Deposit (EMD) of requisite amount only. Any Bid not accompanied by acceptable EMD

shall be rejected by BRBCL considering non-responsive and returned to the Bidder(s) without being opened.

An attested copy of certificates issued by SSI units registered with Bihar State SSIC. MSME/ Small Scale Industries registered for

similar work with the National Small Scale Industries Corporation (NSIC) shall be exempted for payment of Earnest Money

Deposit.

Envelope- 2: Technical Bid: Containing Letter of Undertaking, credentials mentioned in qualifying requirements like copy of

detailed work order with BOQ, completion certificate/ proof of execution of award, balance sheets issued by plasticising chartered

accountants, Copy PF Registration/ applied for PF registration, Copy of PAN etc. and all the documents should be duly signed

and stamped by bidder or their authorized signatory.

Note: If the bidder has applied for PF registration, they have to furnish the copy of Acknowledge for PF registration; however PF

registration issued by authority needs to be furnished before award, if bidder is found eligible. PF registration is mandatory before

award.

Envelope- 3: Price Bid: Containing Bill of Quantity with rates and items rates, dully filled in as per the instruction mentioned

therein and as per the terms & conditions of the tender.

4. Complete bid to be submitted up to 15:00 Hrs. on the respective BOD as indicated above.

5. For any postal/communication delay, BRBCL – Nabinagar shall not be responsible.

6. If the last date for receiving applications/selling of bids/date of bid opening coincides with holiday, the date will be shifted to the

next working day.

The decision of BRBCL in this regard would be final & binding to all concerned.

7. Issuance of Bid Documents does not mean that such bidder is considered qualified. Fulfilment of Qualifying Requirements by

the bidders will be reviewed/ evaluated and the price bid will be opened only of those bidders who have submitted proper EMD

and have met the requisite QR.

8. The General Condition for Civil Works will be an integral part of the tender document.

9. The following documents are required to be submitted in support of meeting the Qualifying Requirements, as mentioned above

apart from those Specified in Bid documents:

A. Documentary evidence in support of meeting the qualifying requirements stipulated above which inter alia should include

experience of execution of works as specified in QR above with self certified and stamped copies of Work Orders/ Award Letters,

certificate stating that the work order given in support of qualifying requirements has been completed or completion certificate or

proof of execution of awarded work.

B. Documentary evidence of having independent and valid PF Registration No. from the concerned regional Provident Fund

Commissioner.

C. Proof of Turnover/Balance Sheet duly certified by practicing Chartered Accountant;

NIT no: BRBCL/CS-CRN/71/17-18 Date: 14.08.2017

D. Partnership Deed/ Affidavit for Proprietorship/ Memorandum & Articles of Association, including changes in the Constitution of

the Firm, if any, for the last three years, (copy of certification with appropriate authority must be submitted);

F. Copy of valid PAN (as allotted by concerned IT Deptt.).

G. Copy of registration with Central Govt./ Public Sector undertaking if any

H. EMD (as required).

I. Copy of GST/Service tax registration certificate.

J. Copy of Sales Tax Registration/VAT Certificate, if any.

K. Letter of Undertaking (LOU) as per the format available in tender document (To be kept inside Envelop-2 i.e. Technical Bid)

10. Tender document is not transferable.

11. The bidder shall have to submit the documents in support of meeting the qualifying requirements as mentioned above.

(i) Envelope-1 will be opened on the BOD mentioned in NIT. If the EMD found in order then Envelope-2 shall be opened.

Without EMD,

Envelope-2 (i.e. Technical Bid) shall not be opened.

(ii) Envelope-3, Commercial bids/Price bids of qualified bidder only who meet the criteria of Qualifying Requirement as specified

above shall be opened on a later date with intimation to the bidder(s).

12. In case the bidder fails to submit the documents in support of meeting the QR, the offer shall be liable for rejection.

13. The successful bidders shall have to obtain any other TAX related registration and certifications (Sales tax, Income tax etc. )

of Bihar State Govt., if it is a statutory requirement.

14. BIDS NOT ACCOMPANIED WITH THE REQUISITE EARNEST MONEY DEPOSIT, IN A SEPARATE SEALED COVER OR

BIDS ACCOMPANIED WITH EARNEST MONEY OF INADEQUATE VALUE SHALL NOT BE ENTERTAINED AND IN SUCH

CASES BIDS SHALL BE RETURNED TO THE BIDDERS WITHOUT BEING OPENED.

15. Notwithstanding anything stated above, BRBCL reserves the right to assess the bidder’s capability and capacity to perform

the contract, should the circumstances warrant such an assessment in the overall interest of BRBCL and the decision of BRBCL

in this regard shall be final and binding.

16. The last date of sale of bid documents is to be considered as the last date of receipt of request for issue of bid documents.

17. Bid document can be obtained from website or by post or by hand, on receipt of cost of tender documents (non-refundable).

18. Submission of Bids:

The bid(s) to be sent through Regd. Post/ Courier/ in person so as to reach at address mentioned below on or before the last

date of submission of Bid as prescribed in NIT. Late offers may not be considered.

Address for Communication:

AGM (C&M),

Bhartiya Rail Bijlee Company Limited, Nabinagar

H-Type office (C&M Hall)

PO- Pirouta, P.S.- Khaira

Distt – Aurangabad, Bihar- 824 303

Telephone-06332-233032, 233034, Fax- 06332-233033

Package Co-ordinator:

Md Shabbir Ahmad, Sr.Manager (CS), mob- 7368807118, email- mdshabbirahmad@ntpc.co.in

Bharat Prasad, Dy. Manager (CS), mob- 9471002754, email- bharatprasad@ntpc.co.in

(Bidders are requested to visit the websites: www.ntpctender.com of NTPC Limited regularly)