DETAILED INVITATION FOR BIDS
NTPC Limited
(A Government of India Enterprise)
Kawas Gas Power Project
PO: Adityanagar, Dist. Surat – 394516 (Gujarat)
(Contract Services)
Phone -0261- 2877212 / 2877468 Fax-0261-2862692
Email: kkyadav@ntpc.co.in / arunkumar@ntpc.co.in
INVITATION FOR BIDS (DCB)
FOR
HIRING OF 20 SEATER MINI-BUS ON 24 HRS BASIS FOR
A PERIOD OF THREE YEARS AT NTPC-KAWAS
(Domestic Competitive Bidding)
NIT No.: BI No- 40072810 Date: 02.08.2017
1. NTPC Ltd invites Online Bids on Single Stage Two Part bidding basis (Part –
I: Techno-Commercial Bid & Part – II: Price Bid) from eligible bidders for
“Hiring of 01 No. 20 Seater Mini-Bus on 24 Hrs basis for a period of three
years at NTPC-Kawas”, as per the Scope of Work mentioned hereinafter.
2. Brief Scope of Work:
Providing 01 No. 20 Seater Bus Model 2017 on 24 Hrs duty on hire for use by NTPC
Ltd; with drivers, conductor/cleaner, diesel oil and other consumables etc. The
vehicle shall be in good running condition and appearance as per detailed scope of
work.
K a w a s G a s P o w e r
P r o j e c t
BI NO-40072810
Hiring of 20
Seater Mini
-
Bus on 24Hrs
basis for a period of three years at
NTPC-Kawas
PAGE
1 OF 7
DETAILED INVITATION FOR BIDS
3. Detailed Specification, scope of work and terms & conditions are given in the
bidding documents and schedule are as below:
BIN No: 40072810
Documents Sale Start Date & Timing :
02.08.2017
(09.00hrs)
Documents Sale Close Date & Timing :
23.08.2017
(18.00hrs)
Bid Receipt Date & Time for Techno-
Commercial Bid and Price Bid
:
07.09.2017
by 15.00hrs (IST)
Bid opening Date & Time for Techno-
Commercial Bid
:
07.09.2017
by 15.300hrs
Bid opening Date & Time for Price Bid : Shall be intimated separately by
NTPC to qualified bidders
Cost of Bidding Documents :
Rs.900/- (Rupees Nine Hundred
only)
EMD Amount :
Rs.83,000/- (Rupees Eighty Three
Thousand only)
Period of work : 36 (Thirty Six) months
4. A complete set of Bidding Documents may be downloaded by any
interested Bidder on payment (non-refundable) of the cost of the
documents as mentioned above in the form of a crossed account Payee
demand draft in favour of NTPC Ltd., Payable at SURAT or directly
through the payment gateway at our SRM Site
(https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For
logging on to the SRM Site, the bidder would require vendor code and
SRM user id and password which can be obtained by submitting a
questionnaire available at our SRM site as well as at NTPC tender site
(www.ntpctender.com). First time users not allotted any vendor code
are required to approach NTPC at least three working days prior to
Document Sale Close date along with duly filled in questionnaire for
issue of vendor code and SRM user id/password.
K a w a s G a s P o w e r
P r o j e c t
BI NO- 40072810
Hiring of 20 Seater Mini
-
Bus on 24Hrs
basis for a period of three years at
NTPC-Kawas
PAGE
2 OF 7
DETAILED INVITATION FOR BIDS
5. Qualifying Requirements for Bidder:
1.0 The bidder should have successfully executed contract for hiring of four-wheeler
Passenger Vehicles used for transportation/commutation work like Bus/Mini-
Bus/Mini-bus/Sedan Cars/Jeeps/Vans of 1200 CC or higher capacity engine of at
least two vehicles for 8-24 hours daily operation for minimum six months period,
during the last seven years.
2.0 During the last seven (07) years, the intending bidder should have executed either
of the following similar works:
a) One similar executed work costing not less than Rs.33.02 Lakhs
OR
(b) Two similar executed works costing not less than Rs. 20.64 Lakhs each
OR
(c) Three similar executed works costing not less than Rs.16.51 Lakhs each
3.0 Financial Criteria:
The average annual turnover of the bidder for the preceding three (3) completed
financial years (2013-14, 2014-15 and 2015-16) as on date of technical bid
opening shall not be less than Rs.13.76 Lakhs. Vendor shall furnish Audited
Financial Reports (Balance Sheet & P&L Account of last 3 years) against this
criterion.
Note:
(i) Similar work means the work mentioned at para 1.0 above.
(ii) The relevant/necessary documents for meeting the above Q.R should be submitted
along with the technical bid and should be self attested/online digitally signed by
bidder.
(iii) The word “Executed” means, the bidder should have achieved the progress specified
in the QR even if the total contract is not completed/closed. The same shall be
supported by documentary evidence (like Completion certificate or copy of invoice
against work executed with proof of receipt of payment against the same) as on or
before the technical bid opening date.
(iv) Other income shall not be considered for arriving at annual turnover.
(v) For meeting the Financial criteria of the QR, Audited financial statement is required to
be furnished.
In cases, where audited results for the last financial year as on the date of Techno-
Commercial bid opening are not available, the financial results certified by a
practicing Chartered Accountant shall be considered acceptable.
In case Bidder is not able to submit the Certificate from practicing Chartered
Accountant certifying its financial parameters, the audited results of three consecutive
financial years preceding the last financial year shall be considered for evaluating the
financial parameters provided a certificate would be required from the CEO/CFO
stating that the financial results of the company are under audit as on the date of
Techno-commercial bid opening and the Certificate from the practicing Chartered
Accountant certifying the financial parameters is not available.
(vi) NTPC reserves the right to visit the vendors’ facility for evaluating the Q.R criteria.
K a w a s G a s P o w e r
P r o j e c t
BI NO-40072810
Hiring of 20 Seater Mini
-
Bus on 24Hrs
basis for a period of three years at
NTPC-Kawas
PAGE
3 OF 7
DETAILED INVITATION FOR BIDS
6.0 GUIDELINE for Participation in SRM/ E- tender:
Access To Tender Document:
This is an e- tender case. Tender document can be accessed / downloaded from NTPC
website after paying the stipulated tender fee .Please ensure that you have the vendor
code, user ID and password to log on to our e-tender portal. In case you do not have
either vendor code or user ID and Password, please contact NTPC well in time as
mentioned hereunder:
Initial steps for participating in our E-tender is as per the table mentioned below:
Type of Vendor
Required Document for viewing our tender
document
Vendors already having E-tender
User Id and Password
has to pay requisite tender fee either through payment
gate way by clicking on “pay tender fee” after logging in
our SRM site or send crossed Demand draft / Pay
order/Bankers cheque in favour of NTPC Limited payable
at Surat, directly to us , which should reach us at least
seven working days prior to Last Date of Tender Fee
Payment.
Vendors already having NTPC
Vendor Code, but not having E-
tender User Id and Password
1. Duly filled Annexure-1 (format available in
Guidelines to Bidders on the e-tender website
given below) should reach us at least five working
days prior to Last Date of Tender Fee Payment.
2. Before download/ viewing the tender document,
bidder has to pay requisite tender fee either
through payment gate way by clicking on “pay
tender fee” after login in our SRM site or send
crossed Demand draft / Pay order/Bankers cheque
in favour of NTPC Limited payble at Surat directly
to us , which should reach us at least seven
working days prior to Last Date of Tender Fee
Payment.
New Vendor neither having any
NTPC vendor code nor any E-tender
User Id and Password
1. Duly filled Annexure-2 (format available in
Guidelines to Bidders on the e-tender website
given below) and PAN card scanned / photo copy
(Self Attested) along with the detailed address
should reach us at least seven working days prior
to Last Date of Tender Fee Payment.
2. Before download/ viewing the tender document,
bidder has to pay requisite tender fee either
through payment gate way by clicking on “pay
tender fee” after login in our SRM site or send
crossed Demand draft / Pay order/Bankers
cheque in favour of NTPC Limited payable at Surat
directly to us, which should reach us at least
seven working days prior to Last Date of Tender
Fee Payment.
Note: The agency can login e-tender site (SRM login site) for participation in our tendering after
complying to above. The agency can reach our e-tender site SRM login site) directly through
below mentioned address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart.
They can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking
on Login (e-Tender).
K a w a s G a s P o w e r
P r o j e c t
BI NO-40072810
Hiring of 20 Seater Mini
-
Bus on 24Hrs
basis for a period of three years at
NTPC-Kawas
PAGE
4 OF 7
DETAILED INVITATION FOR BIDS
A. Document to be submitted to AGM(C&M) Kawas in sealed envelope (offline)
is as under:
Envelope must contain Earnest Money Deposit (EMD) and be superscribed
“Hiring of 20 seater Mini-bus on 24hrs basis for a period of three years at
NTPC-Kawas”, NIT No 40072810 date:………………………
from_________________________________________ (Name and
Address of bidder).”
NOTE:
1) The EMD must be submitted/received by us prior to technical bid
opening date , otherwise their technical bid shall not be opened.
2) EMD can also be submitted online through e-tender portal after login by
the party against NIT before the bid submission deadline.
B. Technical Bid (Online Submission)
Technical (un-priced) Bid comprising of required documents as mentioned in
Attachment -A of bid document along with required supporting documents shall
be strictly uploaded online in C-folder as per instructions provided in “Instruction to
Bidder-E-procurement” and Bidder’s Manual /Guidelines available on NTPC E-tender
website.
Sequence of operations in brief for uploading in "C" folder:
Login Process bid bid no change General Data
unpriced bid collaboration button Attach in 'C' folder
Bidder should submit all the relevant documents in support of Qualifying
Requirements and other conditions stipulated in the tender documents and technical
details.
Original documents for verifications shall be produced as and when called for.
C. Price Bid (Online Submission)
The PRICE bid shall be submitted online by quoting prices of all the items as per
instructions provided in “Instruction to Bidder-E-procurement” and Bidder’s Manual
/Guidelines available on NTPC E-tender website. Prices submitted / uploaded
elsewhere shall not be considered for evaluation. Following procedure must be
followed while submitting price bid online.
Rate shall only be filled in " item data - condition" as same are to be considered
for evaluation bid .
Sequence of operations in brief for filling of Amount in " item data –
condition"
Login Process bid bid no change Item Data
Click on item no. click on condition button Fill the rate & save (i.e
hold button)
The online bidding system will not allow bid submission after the respective specified
expiry date and time. Bidders are advised to make sure that the bid submission is
completed well in advance before the stipulated time for bid submission
K a w a s G a s P o w e r
P r o j e c t
BI NO-40072810
Hiring of 20 Seater
Mini
-
Bus on 24Hrs
basis for a period of three years at
NTPC-Kawas
PAGE
5 OF 7
DETAILED INVITATION FOR BIDS
D. Tender Opening
Tenders shall be opened online as follows:
a) First Part of Opening:
EMD or MSE certificate (received offline) will be opened as and when
received before the technical opening date.
Technical Bid (QR documents / Technical offer as per attachments
mentioned in Attachment -A ) shall be opened online on the scheduled day
only of the bidders whose EMD are found in line with our requirements as
mentioned in the tender documents.
Note:
i. All the supporting documents should have at least certified / attested by
the bidder.
ii. After opening of Technical-bids, the documents submitted by the bidders
against QR conditions will be scrutinized. NTPC reserves the right to
seek clarifications / confirmations on Technical Bid during the evaluation
of same (i.e. before opening the Price Bid) and the bidders shall furnish
the details within a short period of time.
The bidders shall produce the original documents for verification of
NTPC, as & when called for.
iii. In case the bidder fails to submit the documents in support of meeting
the qualifying requirement (QR), the offer shall be liable for rejection.
Offer of the bidder not fulfilling the QR shall be rejected and the bid
security shall be returned.
b) Second Part of Opening
The price bids of only those parties shall be opened who are found qualified after
evaluation of the first part bid, for which separate intimation will be sent to such
qualified bidders.
c) Other Conditions:
Earnest Money Deposit (EMD): The EMD offered shall, at bidders option, be in
the form of (i) A Crossed Demand Draft/Pay Order/Bankers Cheque in
favour of NTPC Limited payable at, Surat or (ii) an unconditional and
irrevocable Bank Guarantee (BG) from any of the banks specified in the bidding
documents. EMD can also be submitted online through e-tender portal after
login by the party against NIT before the bid submission deadline. The
format of Bank Guarantee towards bid security shall be in accordance with the
‘Performa for BG’ included in the bidding documents. EMD for an amount less
than or equal to Rs. 50,000.00 shall not be accepted in the form of Bank
Guarantee.
(A) The bid security shall remain valid for a period of forty five (45) days beyond
the original bid validity period or beyond any extension in the period of bid
validity subsequently requested
(B) ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A
SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY THE EMPLOYER
AS BEING NON-RESPONSIVE AND SHALL NOT BE OPENED.
K a w a s G a s P o w e r
P r o j e c t
BID NO-40072810
Hiring of 20 Seater Mini
-
Bus on 24Hrs
basis for a period of three years at
NTPC-Kawas
PAGE
6 OF 7
DETAILED INVITATION FOR BIDS
(C) Tender document will be issued free of cost to Micro and Small
Enterprises. Such Enterprises are also not required to submit EMD,
however they have to submit copy of NSIC Certificate/Enterprise
Memorandum II issued by NSIC/DIC or any other body specified by
Ministry of Micro, Small and Medium Enterprises GOI to NTPC on or
before Technical BOD in the EMD envelop.
(D) Notwithstanding anything stated above, NTPC reserve the right to assess
bidder’s capability and capacity to perform the contract, should the
circumstance warrant such assessment in overall interest of the owner.
(E) NTPC reserves the right to reject any or all bids or cancel / withdraw the
Notice Inviting Tender without assigning any reason whatsoever and in such
case no bidder / intending bidder shall have any claim arising out of such
action. In such circumstances, EMD only shall be returned without any
additional financial liability to NTPC Limited.
(F) Tender documents are not transferable. Issuance of tender documents does
not automatically mean that the bidders are considered qualified. NTPC shall
evaluate the qualifying requirements of each bidder as per NIT after opening
of Technical Bid and the Price bids of the bidder who is not meeting the
qualifying requirements shall not be opened.
(G) If the last date of receiving application and date of bid opening coincides with a
holiday, the date will be shifted to the next working day.
(H) Above details are only indicative. Other detailed terms and conditions shall be
as per our tender documents. Interested bidders are advised to visit the site
and familiarize themselves with the site conditions.
Help Desk (problem related with Login ID / C- Folder attachment ):
In case of any problem related with login ID / password & C- Folder, vendors may pl
contact on following nos. Helpdesk Contact Nos. 0120-2952319 or 0120-2597319
or 0120-2410252 or 2410259 or 0120-2410306 or 9650992097 or 9650991941
or 9650996029
Contact details of concerned person at NTPC KAWAS :
a) Shri. K K Yadav , Sr Manager C&M ), E-mail kkyadav@ntpc.co.in,
Ph: 9429892432
b) Shri. Arun Kumar (AGM/ C&M ), E-mail Id :arunkumar @ntpc.co.in,
Ph 9429510631
ADDRESS FOR COMMUNICATION:
ADDITIONAL GENERAL MANAGER (CONTRACT & MATERIALS )
NTPC LIMITED
Kawas Gas Power Project
PO- Adityanagar
Surat-394516, GUJARAT
Phone- 0261-2877468 / 2877212
Fax:- 0261-2862692
K a w a s G a s P o w e r
P r o j e c t
BI NO-40072810
Hiring of 20 Seater Mini
-
Bus on 24Hrs
basis for a period of three years at
NTPC-Kawas
PAGE
7 OF 7
SALIENT TECHNICAL FEATURES
Hiring of 20 Sater Mini-Bus on 24Hrs basis for a period of
Three years at NTPC-Kawas
NTPC Kawas is a power generating station using combined cycle power
plant. It has four gas turbines of GE make frame 9E, four Waste Heat
Recovery Boilers and two steam turbines of Alstom make. It also has
associated system like water treatment plant, CW system, Raw Water
System, Make up water system, Air-conditioning systems, Natural Gas and
Liquid fuel handling and storage systems, compressed air system and
other systems to make the power plant complete. Kawas Gas Power
Project is situated in Surat District of Gujarat State.
The intended job is for providing 01 No. 20 Seater Mini-Bus Model 2017 on
24Hrs. duty on hire for use by NTPC Limited with drivers
&
conductor/cleaner.
Annexure No 1
Request for Login ID on NTPC e-Tender.
If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders of
NTPC, please fill in the following form.
Form B
For Existing Venders:
Existing Vender Code with NTPC: _______________
Phone Number: ____________________ Extn: _________________
Email ID:_______________________________________________________
Contact Person’s Name: ___________________________________________
Designation: _______________________________________________
Bid Invitation number interested in: _________
DD/BC/Pay Order details as tender fee:
Issuing Bank: _____________________________
No: _____________ Date of Issue: __________
Amount: _________ DD/BC/Pay Order Valid till: __________
Address and other detail (Only in case of change)
Name: ___________________________________________________
Address: ___________________________________________________
___________________________________________________
___________________________________________________
State: _________________ City: ____________________
Country: _________________
Pin: _________________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: ___________________________________________________
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: ____________________________________________
____________________________________________
Note: Tender fee payment can be given through DD/BC/Pay Order or payment Gateway.
In case the option of DD/BC/Pay Order is opted should be in favor of “NTPC Ltd”
payable at the ordering location mentioned in the Bid invitation.
Request for Login may be sent through E-mail or manually sent to Package in charge /
Contact person as mentioned in the Bid Invitation.
Annexure No 2
Request for Login ID on NTPC e-Tender.
If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC,
please fill in the following.
Form A
New Vender (prospective)
Name: _________________________________________________________
Address: ___________________________________________________
____________________________________________________
____________________________________________________
State: _________________ City: ____________________________
Country: _________________
Pin: _________________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: ___________________________________________________
Your Company’s Bank Name _________________________________________
Account Number: _________________________________________________
Branch: _________________________________________________________
Address: ________________________________________________________
________________________________________________________
PAN number: ____________________________________________________
GST Number:_____________________________________________________
SSI Number: _____________________________________________________
Contact Person’s Name: ____________________________________________
Designation: ____________________________________________________
Bid Invitation number interested in: __________________
DD/BC/Pay Order details as tender fee: Issuing Bank: _____________________________
No: ________________Date of Issue: __________
Amount: ____________DD Valid till:____________
Note: Please download, print and fill up this form & Submit it to the Package in charge/ Contact
person as mentioned in the Bid Invitation along with the DD/BC/Pay Order of required amount & a
cancelled cheque & EFT form duly filled in as attached herewith. DD/BC/Pay Order should be in
favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.
Request for Login may be sent to Package in charge / Contact person as mentioned in the Bid
Invitation.
ANNEXURE-
2A
E.F.T- Form
(TO BE RETURNED TO THE COMPANY)
To,
NTPC Limited.
Kawas Gas Power Project
P.O.: -Adityanagar, Dist: Surat (Gujarat)
Pin- 394516
Dear Sir,
Ref: AUTHORISATION OF ALL OUR PAYMNETS THROUGH ELECTRONIC FUND
TRANSFER SYSTEM.
We hereby authorize NTPC Ltd., Scope Complex, Lodi Road, New Delhi to make all our payments through
Electronic Fund Transfer system. The details for facilitating the payments are given below:
(TO BE FILLED IN CAPITAL LETTERS)
1. NAME OF THE BENEFICIARY
2. ADDRESS
PIN CODE:
3. MOBILE NO:
4. BANK PARTICULARS
A) BANK NAME
B) BANK TELEPHONE NO. (WITH STD CODE)
C) BRANCH ADDRESS
PIN CODE
D) BANK FAX NO. (WITH STD CODE)
E) BRANCH CODE OF THE BANK
F) 9 DIGIT MICR CODE OF THE BANK BRANCH
(ENCLOSE COPY OF A CANCELLED CHEQUE)
G) 11 DIGIT IFSC CODE CODE OF THE BANK BRANCH
H) BANK ACCOUNT NUMBER
I) BANK ACCOUNT TYPE (TICK ONE)
SAVING CURRENT LOAN CASH CREDIT OTHERS
IF OTHERS SPECIFY
5. PERMANENT ACCOUNT NUMBER (PAN)
6. E-MAIL Address for Intimation regarding release of payments
I/ We hereby declare that the particulars given above are correct and complete. If the transaction is
delayed or credit is not erected at all for reasons of incomplete or incorrect information, I/ We would not
hold the Company responsible.
SIGNATURE
DATE
(AUTHORISED SIGNATORY)
Name :
OFFICIAL STAMP
BANK CERTIFICATION:
It is certified that above mentioned beneficiary holds a bank Account No. _________________ with our
branch and the Bank Particulars mentioned above are correct.
SIGNATURE
DATE
(AUTHORISED SIGNATORY)
Authorization No.: ……………………………………..
Name: