1
NTPC Limited
(A Govt. of India Enterprise)
BARH SUPER THERMAL POWER PROJECT, BARH
District-Patna, State-Bihar, PIN-803215
INVITATION FOR BIDS (IFB)
FOR
Loading and Transportation of ROM Coal from Tapin North Mines of CCL to Charhi Railway
Siding, Crushing The Coal To (-) 250 MM and Subsequent Loading of Coal into Railway
Wagons At Charhi (All Places Are Located in Hazaribag District of Jharkhand State) and Related
Coordination for Delivery at NTPC Barh (Located In Bihar District) through RCR Mode for
NTPC-Barh.
(Domestic Competitive Bidding)
IFB/NIT/BI No.: 40078514 Bidding Document No.: BR/CS/17171
1.0 NTPC invites Online Bids on ‘Single Stage Two Envelope’ bidding basis (PART-I: Techno-
Commercial Bid & PART-II: Price Bid) from eligible bidders for “Loading and Transportation
of ROM Coal from Tapin North Mines of CCL to Charhi Railway Siding, Crushing The Coal
To (-) 250 MM and Subsequent Loading of Coal into Railway Wagons At Charhi (All Places
Are Located in Hazaribag District of Jharkhand State) and Related Coordination for Delivery
at NTPC Barh (Located In Bihar District) through RCR Mode for NTPC-Barh”.
2.0 .BRIEF SCOPE OF WORK:-
The scope of work involves construction of balanced civil works for Loading and Transportation
of ROM Coal from Tapin North Mines of CCL to Charhi Railway Siding, Crushing The Coal To (-)
250 MM and Subsequent Loading of Coal into Railway Wagons At Charhi (All Places Are
Located in Hazaribag District of Jharkhand State) and Related Coordination for Delivery at
NTPC Barh (Located In Bihar District) through RCR Mode for NTPC-Barh BOQ and instructions
of EIC.
3.0 NTPC Limited intends to finance the subject package through Own resources.
4.0 Brief Details:
NIT No
40078514
Estimated Cost
Rs. 1037.61 Lakhs
Document sale Close Date & Time
08.08.2017 up to 18:00:00 Hrs
Source of IFB/NIT
Barh Super Thermal Power Project
Contract Classification
Service
Last Date and Time for Bid Submission
22.08.2017 up to 14:30:00 Hrs
Technical Opening Date & Time
22.08.2017 up to 15:00:00 Hrs
Last Query Date
15/08/2017
Price Bid Opening Date and Time
Shall be intimated separately by NTPC.
Cost of Bidding Document in INR
5310.00
EMD in INR
Rs. 2,306,000.00
Pre-Bid Conference Date & Time
Not applicable
5.0 All bids must be accompanied by Bid Security for an amount of Rs. 2,306,000.00 (Indian
Rupees Twenty Three Lakhs Six Thousand Only). Any Bid not Accompanied by an Acceptable
Bid Security in a Separate Sealed Envelope/ Online Mode Shall Be Rejected by the Employer
as Being Non-Responsive and Returned to the Bidder without Being Opened.
6.0 Bid Security shall be submitted in a sealed envelope separately offline/online mode up to the
stipulated bid submission closing date and time at the address given below. Any bid without
2
an acceptable Bid Security shall be treated as non-responsive by the employer and shall not
be opened.
7.0 Bidder has to submit the integrity pact duly signed as per the prescribed format available in
the bid document named as “Integrity Pact”. The same has to be submitted in hard copy
before bid submission dead line. In case of failure of submission of integrity pact in hard
copy before bid submission dead line, Bid shall liable to be rejected
If the Owner terminates the contract pursuant to this condition of Integrity Pact, the owner
shall encash the Performance Bank Guarantee.
8.0 Qualification Requirements for Bidders
1.0 Qualification Requirements for Bidders
In addition to the requirements stipulated in Section ITB (Instruction to Bidder), the following
shall also apply
1.1.0 Technical Criteria:
1.1.1 The bidder should have executed work of “Loading, Transportation and Unloading of Coal”
as per the following criteria:
i) The bidder must have carried out work of lifting, transportation by road & loading of rakes
for a quantity of at least 1, 00,000 MT of coal in any one month and 10 Lakh MT in twelve
(12) consecutive months, in any NTPC station/SEBs/Govt./Semi Govt./PSU/”NSE or
BSE” enlisted Company in India, during last three years prior to Techno-Commercial Bid
opening, against single or multiple orders
ii) The Bidder should have done loading of coal in to wagons for a quantity of at least 7200
MT per day for a minimum of ten (10) days in a month and for a minimum of 45 days in
three(3) consecutive months, in any NTPC station/SEBs/Govt./Semi Govt./PSU/”NSE or
BSE” enlisted Company in India, against single or multiple orders.
iii) The bidder must submit requisite credentials in support of having met the qualifying
requirement. A summary sheet of all documents need to be submitted along with the
technical offer. Summary Sheet should clearly describe the eligibility credentials.
Credentials may include:
1. Purchase order/ work order copies.
2. Work Completion Certificate against purchase order/ Work Order Copies
Note for clause 1.1.1:
The word "executed" means that the bidder should have achieved the progress specified
in the QR Clause 1.1.1 even if the total contract is not completed / closed. The same shall
be supported by documentary evidence issued by the owner.
1.2.0 Financial Criteria
1.2.1 Financial Criteria for Bidder
3
The average annual turnover of the Bidder, in the preceding three (3) financial years as on
the date of Techno-Commercial bid opening, should not be less than INR 11.53 Crore
(Indian Rupees Eleven Crore and Fifty Three Lacs only).
In case a Bidder does not satisfy the average annual turnover criteria, stipulated above
on its own, its Holding Company would be required to meet the stipulated turnover
requirements as above, provided that the Net Worth of such Holding Company as on the
last day of the preceding financial year is at least equal to or more than the paid-up
share capital of the Holding Company. In such an event, the Bidder would be required to
furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Holding
Company, supported by the Holding Company’s Board Resolution, as per the format
enclosed in the bid documents, pledging unconditional and irrevocable financial support
for the execution of the Contract by the Bidder in case of award.
b) Net worth of the bidder should not be less than 100% (hundred percent) of its paid up
share capital as on the last day of the preceding financial year on the date of Techno-
commercial bid opening. In case the Bidder does not meet the Net worth criteria on its
own, it can meet the requirement of Net worth based on the strength of its Subsidiary
(ies) and/or Holding Company and/or Subsidiaries of its Holding company wherever
applicable. In such a case, however the Net worth of the Bidder and its Subsidiary(ies)
and/or Holding Company and/or Subsidiary(ies) of the Holding Company, in combined
manner should not be less than 100% (hundred percent) of their total paid up share
capital. However individually, their Net worth should not be less than 75% (seventy five
percent) of their respective paid up share capitals.
Net worth in combined manner shall be calculated as follows:
Net worth (combined) = (X1+X2+X3) / (Y1+Y2+Y3) X 100
Where X1, X2, X3 are individual Net worth which should not be less than 75% of the
respective paid up share capitals and Y1,Y2,Y3 are individual paid up share capitals.
c) In case the Bidder is not able to furnish its audited financial statements on standalone
entity basis, the unaudited unconsolidated financial statements of the Bidder can be
considered acceptable provided the Bidder further furnishes the following documents for
substantiation of its qualification:
(i) Copies of the unaudited unconsolidated financial statements of the Bidder along with
copies of the audited consolidated financial statements of its Holding Company.
(ii) A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed
with the bidding documents, stating that the unaudited unconsolidated financial
statements form part of the consolidated financial statements of the Holding Company.
In cases where audited results for the last financial year as on the date of Techno Commercial
bid opening are not available, the financial results certified by a practicing Chartered
Accountant shall be considered acceptable. In case, Bidder is not able to submit the
Certificate from a practicing Chartered Accountant certifying its financial parameters, the
audited results of three consecutive financial years preceding the last financial year shall be
considered for evaluating the financial parameters. Further, a Certificate would be required
from the CEO/CFO as per the format enclosed in the bidding documents stating that the
4
financial results of the Company are under audit as on the date of Techno-commercial bid
opening and the Certificate from the practicing Chartered Accountant certifying the financial
parameters is not available.
Note for clause 1.2.0:
i. Net worth means the sum total of the paid up share capital and free reserves. Free
reserve means all reserves credited out of the profits and share premium account but
does not include reserves credited out of the revaluation of the assets, write back of
depreciation provision and amalgamation. Further, any debit balance of Profit and Loss
account and miscellaneous expenses to the extent not adjusted or written off, if any,
shall be reduced from reserves and surplus.
ii. Other income shall not be considered for arriving at annual turnover.
iii. “Holding Company” and “Subsidiary Company” shall have the meaning ascribed to
them as per Companies Act of India.
8.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation for Bids
without assigning any reason whatsoever and in such case no bidder /intending bidder shall
have any claim arising out of such action.
9.0 Prospective Bidders from U.P. State are compulsorily required to provide GST number at the
time of purchase of bidding documents from office of NTPC.
10.0 A complete set of Bidding Documents may be downloaded by any interested Bidder on
payment (non-refundable) of the cost of the documents as mentioned above in the form of a
crossed account Payee demand draft in favor of NTPC Ltd., Payable at Barh or directly through
the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in). For logging on to the
SRM Site, the bidder would require vendor code and SRM user id and password which can be
obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site
(www.ntpctender.com). First time users not allotted any vendor code are required to approach
NTPC at least three working days prior to Document Sale Close date along with duly filled in
questionnaire for issue of vendor code and SRM user id/password.
SSI units of Bihar/SME / SSI units (of other states) registered with the National Small Scale
Industries Corporation shall be exempted from the payment of Earnest Money Deposit.
Tenderers seeking exemption should submit a Photocopy of valid registration certificate
preferably attested by Notary/Gazetted Officer/ Magistrate 1st class, giving details such as
validity, stores etc failing which they run the risk of their tenders being passed over as ineligible
for this concession.
Note: No hard copy of Bidding Documents shall be issued.
11.0 Issuance of bid documents to any Bidder shall not construe that such bidder is considered
to be qualified. Bids shall be submitted online and opened at the address given below in the
presence of Bidder’s representatives who choose to attend the bid opening.
12.0 Transfer of Bidding Documents purchased by one intending Bidder to another is not
permissible.
