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NIT No: 40078051

NTPC Limited

(A Govt. of India Enterprise)

Dulanga Coal Mining Project

Notice Inviting Tender (NIT)

A. NTPC invites on-line bids from eligible bidders for the below mentioned package, as per

the scope of work briefly mentioned here in after.

B. Brief Details:

1

Name of the Job:

Construction of site office consisting of Administrative

building, Transit camp and other facilities for Dulanga

Coal Mining Project.

2

Bid Invitation Number

40078051

3

NIT Date

11.07.2017

4

Estimated Cost in INR

Rs. 157397881.52

5

Document sale

Commencement Date:

19.07.2017, 10.00 Hr

6

Document sale Close

Date up to

05.08.2017, 17:30Hr

7

Source NIT

Dulanga Coal Mining Project, 2

nd

Floor, Megha Mallahar

Building, Mission Road, Sundargarh,PIN:770001

8

Contract Classification:

Works

9

Last Date of Queries, if

any

13.08.2017

10

Last Date and Time for

Bid Submission

22.08.2017 at 15:00 Hr

11

Bid Opening Date &

Time (Technical)

22.08.2017 at 15:30 Hr

12

Contract Period

24 Months from date of Commencement(For more details

refer PART-A :Scope & Special technical requirement)

13

Cost of bid document

in INR

Rs 9000.00

14

EMD in INR

Rs.3148000.00

15

Price Bid Opening

Date & Time

Price Bid opening date shall be communicated separately

to the technically qualified bidders.

NOTE: Bid are to be submitted latest by Last Date and Time for Bid Submission

mentioned above, beyond which System will not allow to submit the bid

C. Initial Steps for participation in our e-tender is as per the table mentioned below

Type of Vendor required for viewing our tender document

Vendors already

having SRM vendor

code and Password

Before download/viewing our tender document, party has to pay

requisite tender fee either through payment gate way by clicking

on “pay tender fee” after login in our SRM site or send Crossed

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NIT No: 40078051

Demand Draft/ Pay Order/Bankers Cheque in favour of NTPC

Limited payable at Sundargarh, Odisha of requisite amount

directly to us, which should reach us preferably three working

days prior to Last Date of document sale period.

Vendors having SAP

vendor code, but do

not have SRM login id

and Password

1). Duly Filled Annexure-VII (format given below) should reach

us at least five working days prior to Last Date of document sale

period.

2) Before download/viewing our tender document, party has to

pay requisite tender fee either through payment gate way by

clicking on “pay tender fee” after login in our SRM site or send

Crossed Demand Draft/Pay Order/ Banker Cheque in favour of

NTPC Limited payable at Sundargarh, Odisha of requisite

amount directly to us, which should reach us preferably five

working days prior to Last Date of document sale period with

Duly Filled Annexure-VII.

New Vendor neither

having vendor code in

SAP nor SRM login ID

and Password

1. Duly Filled Annexure-VIII (format given below) and

scanned/photo copy of PAN card (self Attested) along with the

detailed address and EFT form(Annexure-IX) with certification

from the banker should reach us at least seven working days

prior to Last Date of document sale period.

2. Before download/viewing our tender document, party has to

pay requisite tender fee either through payment gate way by

clicking on “pay tender fee” after login in our SRM site or send

Crossed Demand Draft/PayOrder/Bankers Cheque in favour of

NTPC Limited payable at Sundargarh, Odisha of requisite

amount directly to us, which should reach us preferably seven

working days prior to Last Date of document sale period with

Duly Filled Annexure-V.

Note:

 The agency can login e-tender site (SRM login site) for participation in our

tendering after complying to above. The agency can reach our e-tender site SRM

login site directly through below mentioned address.

‘ https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart’

They can also access our e-tender site (SRM login site) through www.ntpctender.com

and clicking on Login (e-Tender).Bidders are also advised to go through in detail of

the content in the links viz “Bidders Manual”, “Guidelines to Bidder” and “FAQs” in

the said website(NTPC-eTender)

 The agency with Udyog Adhar Memorandum (UAM) registration issued by MSME, Small

ScaleIndustries registered with NSIC/OSIDC shall be exempted from payment of cost of

tenderdocument. This shall be subject to submission of a self-certified legiblecopy of valid

registrationcertificate giving details, such as ‘items / services for which registered, validity,

monetary limits etc’.

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NIT No: 40078051

 NTPC takes no responsibility for any loss/delay/non-receipt of applications/ tenders sent

by post.

I. TENDER/S HEREBY INVITED ON BEHALF OF NTPC LIMITED FOR THE WORK

MENTIONED AT PAGE NO. 01 OF THIS NIT, FOR NTPC LIMITED, DULANGA COAL

MINING PROJECT,MISSION ROAD, SUNDARGARH, ODISHA

A. A complete set of bid documents may be purchased by any interested bidder on

submission of a written application and payment (non-refundable) of the cost of bidding

documents as mentionedabove in the form of a Crossed Demand Draft/Pay Order/ Banker

Cheque in favour of NTPC Limited payable at Sundargarh, Odisha. Cash payment/money

order will not be accepted.

Requests for tender documents must be sent to ‘address for communication’. Requests

received after the last date as mentioned, due to delays of postal/courier services or requests

without requisite cost of tender documents shall not be entertained.

B. The bidding documents can also be downloaded from http://www.ntpctender.com on

registration and online payment (non-refundable) towards cost of bidding documents and the

downloaded documents can be used for bidding purpose.

C. Issuance of bid documents to any bidder shall not construe that such bidder is considered

to be qualified. The qualification status shall be examined by the tender committee during the

process of bid evaluation.

D. Earnest Money Deposit (EMD)/Bid Security

Bid Security/EMD and Letter Of Undertaking (format enclosed in the bid document ) shall

be submitted in a sealed envelope, which should be superscribed “Name of Package:

Construction of site office consisting of Administrative building, Transit camp, and other

facilities for Dulanga Coal Mining Project.”, NIT Ref.No. 40078051 due on date of Bid

Opening : from 18.08.2017 at 15:30 Hr (Name and Address of bidder)” , separately offline by

the stipulated bid opening date and time at the addressof communication given below.

The EMD offered shall, at bidders option, be in the form of (i) A Crossed Demand

Draft/PayOrder/Bankers Cheque in favour of NTPC Limited payable at Sundargarh, Odisha

or online confirmation/acknowledgement or UTR no. (ii) an unconditional and irrevocable

Bank Guarantee (BG) from any of the banks specified in the bidding documents. The format

of Bank Guarantee towards bid security shall be in accordance with the ‘Proforma for BG’

included in the bidding documents. While getting the Bank Guarantee issued, Bidders are

requested to ensure compliance to the points mentioned in Bank Guarantee Verification

Check List in the bidding documents. Bidders are required to fill up this check list and

enclose the same along with the bank guarantee. EMD for an amount less than or equal to

Rs.50,000.00 shall not be accepted in the form of bank guarantee. EMD shall not be

accepted in any other form.The bid security shall remain valid for a period of Ninety (90) days

beyond the original bid validity period or beyond any extension in the period of bid validity

subsequently requested.

The BIDDER can also submit the EMD through online payment in https://etender.

ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart’ and the acknowledgement of the same

may besubmitted in the EMD envelope

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NIT No: 40078051

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE EMD/BID SECURITY WITHIN THE

SCHEDULED TIME SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-

RESPONSIVE AND BID SHALL NOT BE OPENED.

The agency with Udyog Adhar Memorandum (UAM) registration issued by MSME ,

NSIC / SSI units and Registered Cooperative Societies of Land Oustees, for the items /

services for which such units are registered, shall be exempted from payment of Bid

Security / Earnest Money Deposit only. This shall be subject to submission of a self

certified legible copy of valid registration certificate giving details, such as ‘items /

services for which registered, validity, monetary limits etc’ in the EMD envelope.

II. SCOPE OF WORK:

The scope of work under this package Construction of “Site office” consisting of Scope of

work includes following activities:-

Construction of Administration building,Transit camp,Multipurpose hall (it includes civil

,Electrical,Mechanical-Fire fighting system) along with Roads,Drains,STP,Water supply

arrangement,Boundary wall,Underground overhead tanks,Gate,Horticulture water supply

network etc.

Civil works:Rs 13, 45,41,602.21

Electrical Works:Rs 1, 88,67,611.31

Mechanical works:Rs 39,88,668.00

as per the Technical Specifications, Bill of Quantity, drawings for construction,latest

CPWD/IS/NBC specifications and as per direction of Engineer In- Charge(EIC).

Contract period for the above work is 24 Months from date of Commencement of work.

III. SALIENT TECHNICAL FEATURE:

The construction site is situated at acquired land in village Khapurikhachhar which is situated

approximately at a distance of 55 Kms from Sundargarh HQ and 40 Km from Jharsuguda

HQ.

Nearest Airport: Raipur (Chhattisgarh) 300 KMs, Bhubaneswar 330 KMs

IV. DETAILS OF WORK

Construction of “SITE OFFICE“ consisting of administrative building, Transit Camp and other

facilities for Dulanga Coal Mining Project.

V QUALIFYING REQUIREMENTS (QR)

In addition to satisfactory fulfilment of the Qualifying requirements stipulated in Section –ITB

(Instruction to Bidders) of the Bid Documents, the bidder should also meet the

qualifyingrequirements stipulated hereunder:

1.0 TECHNICAL CRITERIA

The bidder should have executed RCC framed Residential/Non-Residential buildings

including internal electrification, plumbing and sanitation during the preceding seven years as

on date of techno commercial bid opening for

 Executed Value not less than Rs 1260 Lakhs in a single contract.

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Or

 Executed value not less than Rs 787 Lakhs in two contracts each.

Or

 Executed value not less than Rs 630 Lakhs in three contracts each.

The word “executed” means that the bidder should have achieved the criteria specified in

the QR even if the contract is not completed / closed. In case of contracts under execution

as on date of techno commercial bid opening, the value of work executed till such date will

be considered provided the same is certified by the employer.

2.0 FINANCIAL CRITERIA

a) The average annual turnover of the bidder , in the preceding three (3) financial years

as on date of techno-commercial bid opening, shall not be less than INR 787 Lakhs

(Indian Rupees Seven Hundred Eighty seven lakhs) or in equivalent foreign currency.

In case a bidder does not satisfy the financial criteria, stipulated at Cl. 2 (a) above on

its own, its Holding Company would be required to meet the stipulated turnover

requirements at Cl. 2 (a) above, provided that the net worth of such Holding Company

as on the last day of the preceding financial year is at least equal to or more than

the paid-up share capital of the Holding Company. In such an event, the bidder would

be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking

from the Holding Company, supported by the Holding Company’s Board Resolution

as per the format enclosed in the bid documents, pledging unconditional and

irrevocable financial support for the execution of the Contract by the Bidder in case of

award.

b) The Net Worth should not be less than 100% of the Bidder’s paid-up share capital as

on the last day of the preceding financial year. In case the Bidder meets the

requirement of Net worth based on the strength of its Subsidiary (ies) and/or Holding

Company and/or Subsidiaries of its Holding companies wherever applicable, the Net

worth of the Bidder and its subsidiary (ies) and/or Holding Company and/or subsidiary

(ies) of the Holding Company, in combined manner should not be less than 100% of

their total paid-up share capital. However individually, their Net worth should not be

less than 75% of their respective paid-up share capitals.

Net worth in combined manner should be calculated as follows

Net worth(combined)={(X1 + X2 + X3)/(Y1 + Y2 + Y3)} X 100

Where X1 ,X2,X3 are individual Net worth which should not be less than 75% of the

respective paid up share capitals and Y1,Y2,Y3 are individual paid up share capitals.

c) In case the bidder is not able to furnish its audited financial statements on standalone

entity basis, the unaudited unconsolidated financial statements of the bidder can be

considered acceptable provided the bidder further furnishes the following documents

for substantiation of its qualification :

I. Copies of the unaudited unconsolidated financial statements of the bidder

along with copies of the audited consolidated financial statements of its

Holding Company.

II. Certificate from the CEO/CFO of the Holding Company, as per the format

enclosed in the bidding documents, stating that the unaudited unconsolidated

financial statements form part of the consolidated annual financial statements

of the Holding Company.

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NIT No: 40078051

In case where audited results for the last financial year as on the date of techno

commercial bid opening are not available, the financial results certified by a practicing

Chartered Accountant shall be considered acceptable. In case, Bidder is not able to

submit the certificate from practicing Chartered Accountant certifying its financial

parameters, the audited results for the three consecutive financial years preceding the

last financial year shall be considered for evaluating the financial parameters. Further,

a certificate would be required from the CEO/CFO as per the format enclosed in the

bidding documents stating that the financial results of the company are under audit as

on the date of techno-commercial bid opening and the certificate from the practicing

charted account certifying the financial parameters is not available.

Notes:

I. Net worth means the sum total of the paid up share capital and free

reserves. Free reserve means all reserves credited out of the profits and

share premium account but does not include reserves credited out of the

revaluation of the assets, write back of depreciation provision and

amalgamation. Further any debit balance of Profit and Loss account and

miscellaneous expenses to the extent not adjusted or written off, if any,

shall be reduced from reserves and surplus.

II. Other income shall not be considered for arriving at annual turnover.

III. “Holding company “and “Subsidiary company “shall have meaning ascribed

to them as per companies Act of India.

IV. For Turnover indicated in foreign currency, the exchange rate as on 7 days

prior to the date of Techno –Commercial bid opening shall be used.

SUB QUALIFYING REQUIREMENT

A. Sub QR for Firefighting System:

The bidder /his sub vendor shall provide satisfactory evidence that he/his sub vendor for

Fire Fighting system has supplied, erected and commissioned Fire Fighting system for at

least one (1) number building .Such system should be in successful operation for minimum

period of one (1) year as on the date of Techno Commercial Bid opening.

B. Sub QR for Sewerage Treatment Plant (STP):

The bidder /his sub vendor should have designed and executed /supervised execution of

1(one) no of Sewerage Treatment Plant (STP) of minimum capacity of 25 CUM /Day based

on Moving Bed Bio film Reactor (MBBR) process for domestic waste water(effluent),which

shall be in successful operation for one (1) year as on date of techno commercial bid

opening.

IV. GENERAL TERMS AND CONDITIONS

1. DOCUMENTS TO BE SUBMITTED WITH TECHNICAL BID (to be attached in C

Folder):

Legible copies of the following documents duly signed by the authorized representative

of the bidder may be submitted along with technical bid.

A) (i) Detailed Award letter / Work Order with bill of quantities (ii) proof of value of

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work executed as mentioned at (B) below

B) Documentary evidence issued by the employer as proof of value of work executed

clearly indicating (i) the executed value of the work and (ii) period (giving start date

and end date) during which the work has been executed, in the form of job

completion certificate / final deviation order / copies of measurement book (R/A

bills). An employer means Government / Large Industrial Organizations / Public

Sector Enterprises etc.

C) Audited balance sheet and statement of profit & loss of last three financial years

ending 31st March 2017 (namely, 2014-2015, 2015-16 & 2016-17).

D) Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of

Association etc with latest changes, if any.

E) Copy of Power of Attorney of Authorized Signatory (if applicable)

F) The bidder should have independent P.F. code number allotted by Regional

Provident Fund Commissioner. Copy of PF code allotted by RPFC must be

submitted with technical bid.

G) Copy of GST registration & PAN.

H) The bidder should possess GSTN number

I) Certificate of compliance of qualifying parameters.

NTPC if so desire may verify the performance of the bidder from their respective clients.

2. Bids should be submitted by 3.00 pm on the scheduled date of opening (After 3.00PM

systemwill not allow) of technical bid and shall be opened online at 3.30 pm , in presence of

biddersor their authorized representative who wish to be present.

3. If the last date of receiving application and date of bid opening coincides with a holiday,

the date will be shifted to the next working day.

4. First EMD envelope shall be opened. Technical Bids of bidders who have submitted EMD

inacceptable form to NTPC shall be opened online next. If the bidder qualifies as per the QR

and terms and conditions of NIT, their price bid shall be opened on the date to be intimated

after evaluation of technical bids.

5. No deviation will be allowed on price basis, period of completion, deduction of security

depositand other statutory deductions. Bids with such deviation shall be considered as non-

responsive.

6. NTPC takes no responsibility for any loss/delay/non-receipt of tenders/Requests/EMD/any

document sent by post. Offers received late/incomplete are liable for rejection. Sealed bids

must be sent at the ‘address for communication’ only.

7. Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s

capabilityand capacity to perform the contract, should the circumstance warrant such

assessment inoverall interest of the owner.

8. NTPC reserves the right to extend the bid opening date, if required. NTPC also reserves

theright to reject or accept any tender without assigning any reasons thereof.

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9. Above details are only indicative. Other detailed terms and conditions shall be as per our

tender documents. Interested bidders are advised to visit the site and familiarize themselves

with the site conditions.

10. Parties blacklisted / banned by NTPC as well as by other Public Sector /

GovernmentAgencies are NOT eligible to participate. A certification (self) in this

regard may be submittedby the bidder in the tender.

11. Help Line: Kindly get in touch with following persons (package coordinators) for any

enquiries pertaining to the NIT for the package :

(i) AGM(C&M) Mob. No:09437088501 email: scdash61@gmail.com

(ii) DGM (Geology/C&M),Mob.No.:09418122345,email:rkadhikari@ntpc.co.in

ADDRESS FOR COMMUNICATION:

AGM (C&M)

NTPC Limited

Dulanga Coal Mining Project,

2

nd

Floor, Megha Mallahar Building, Mission Road, Sundargarh

Dist: Sundargarh, Odisha, PIN-770001

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NIT No: 40078051

Annexure-VII

Request for Login ID on NTPC e-Tender

If you are already a supplier/contractor of NTPC, and interested in participating in etenders of

NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: _______________

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Mobile NO:……………………………….

Bid Invitation number interested in: _________DD/BC/Pay Order details as tender fee:

Issuing Bank:_____________________________

No: _____________ Date of Issue: __________Amount: _________ DD/BC/Pay Order Valid

till: __________Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: ____________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Tender fee payment can be given through DD/BC/Pay Order or payment Gateway. In

case the option of DD/BC/Pay Order is opted should be in favour of “NTPC Limited” Payable

at the Sundargarh. Request for Login may be sent through E-mail or manually sent to

Package in charge /Contact person as mentioned in the Bid Invitation.

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NIT No: 40078051

Annexure - VIII

Request for Login ID on NTPC e-Tender

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders

in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Mobile NO:……………………………….

Bid Invitation number interested in: __________________

DD/BC/Pay Order details as tender fee: Issuing Bank:

_____________________________

No: _____________ Date of Issue: __________Amount: _________ DD Valid

till:__________

Note: Please download, print and fill up this form. Submit the forms along with a

cancelled cheque to the Package in charge/ Contact person as mentioned in the Bid

Invitation along with the DD/BC/Pay Order of required amount.DD/BC/Pay Order should be

in favour of “NTPC Limited” payable at the Sundargarh. Request for Login may be sent

through E-mail or manually sent to Package in charge /Contact person as mentioned in the

Bid Invitation.

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(E.F.T)- Form Annexure-IX

(TO BE RETURNED TO NTPC LTD)

To,

Finance & Accounts Department

NTPC Limited

Dulanga Coal Mining Project, Sundargarh

Dear Sir,

REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.

We hereby authorize NTPC Ltd ,Dulanga Coal Mining Project, Sundargarh, odisha to make all our payments through

Electronic Fund Transfer System. The details for facilitating the payment are given below:

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2. ADDRESS

PIN CODE

3. TELEFONE NO. WITH STD CODE / MOB NO.

4. BANK PARTICULARS

(A) BANK NAME

(B) BANK TELEPHONE NO. (WITH STD CODE)

(C) BRANCH ADDRESS

PIN CODE

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(D) BANK FAX NO.(WITH STD CODE)

E.F.T. Form

(E) 9 DIGIT MICR CODE OF THE BANK BRANCH

(ENCLOSE CIPY OF A CANCELLED CHEQUE)

(F) BANK ACCOUNT NUMBER

(G) BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

(H) IFSC CODE OF BANK

5. PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for institution regarding release of payments

I/We hereby that declare that the particulars given above are correct and complete. If the transaction is delayed or

credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the company

responsible.

DATE SIGNATURE

(AUTHORISED SIGNATORY)

NAME:

OFFICIAL STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a Bank No……………………...with our branch and the Bank

particulars mentioned above are correct.

DATE SIGNATURE

(AUTHORISED SIGNATORY)

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Authorization No.: ………………………

NAME:

OFFICIAL STAMP

Enclosures: 1) Cancelled Cheque of your bank account.

2) Photocopy of PAN (self attested).

3) Postal Address with Pin Code