NTPC Limited

(A Government of India Enterprise)

National Capital Power Project

NOTICE INVITING TENDER (NIT)

FOR

Enlistment of various civil packages at NCPS Dadri (Domestic Competitive Bidding)

1.0NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter:

2.0Brief Details

3.0 Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope separately offline/online by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall be treated as non-responsive by the employer and shall not be opened.

4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at DADRI or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user id and password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date alongwith duly filled in questionnare for issue of vendor code and SRM user id/password.

5.0Brief Scope of Work & other specific detail

Please go through c-folder for detail contents of documents.

6.0 Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.

7.0 Qualifying Requirements for Bidders:

TABLE OF CONTENTS

Sl No DESCRIPTION Page

1Notice Inviting tender for Enlistment 2-4

2ANNEXURE-I (List of works with QR) 5

3ANNEXURE- II (Documents Required to be Submitted by the Vendor)

6

4ANNEXURE-III (Application format for registration of vendors) 7-9

5ANNEXURE-IV (Covering Letter to be submitted by Vendor along with application format for registration) 10

6ANNEXURE-V (NTPC Fraud Prevention Policy)

11

7ANNEXURE-VI (Form A & Form-B for E-tendering) 12-13

8ANNEXURE-VII (Format for Electronic Fund Transfer) 14

9ANNEXURE-VIII (Selection procedure of enlisted vendors for issuing tender enquiry) 15

10ANNEXURE-IX (Selection of vendors as per enlistment for a work case) 16

11ANNEXURE-IX (Details pertaining to Technical Qualification of Bidder)

16-17

NTPC Limited

(A Government of India Enterprise)

National Capital Power Station, Dadri

Post Office: Vidyut Nagar, District: Gautam Budh Nagar (UP), Pin: 201008 (Contract Services)

Phone: 0120- 2670132, 2805809, 2805824 Fax: 0120-2671292,

E-mail: dchattpadhyay@ntpc.co.in; mukeshkumar@ntpc.co.in; dsmeena@ntpc.co.in

Bid Invitation No.: 40077441

Brief Introduction: National Capital Power Station (NCPS) is having its operational units of 4x210MW and 2x490 MW (Thermal), 4x131MW+2x146.5MW (Gas based combined cycle) & Solar Power plant of 5 MW. It is located about 25kms from Ghaziabad and 60Kms. from New Delhi.

NTPC Dadri invites sealed applications from eligible vendors for enlistment of following works of estimated contract values up to maximum Limited Tender Enquiry limit fixed by NTPC time to time (Presently Rs.50.00 Lacs), for a period of three (3) years. For details please refer Annexure- I:

Sl. No. Group Code Name of work Cost of Documents Sale period Last date of Submission

Enlistment of Contractors/ Agencies for various Civil works at NCPS Dadri under following works: Nil Up to 11.08.2017 11.08.2017,10:30

drains, storm water channel and upkeeping of Hasanpur drain.

b)Biennial contract for repair, maintenance and cleaning of drain from Saraswati Shishu Mandir to Hasanpur drain.

c)Annual Contract for maintenance of ECO park and ash mound area/ Surface stabilization and repair/ filing of rain cuts in ash mound area.

d)Grass cutting and its disposal including annual contracts.

e)Annual Contract for dust suppression piping system in ash mound area

Qualifying Requirements for the enlistment of vendors for the work as mentioned above:

1.0 The bidder should either be a company registered under the Companies Act, 1956 or a partnership/proprietorship firm. 2.0 The bidder should have PF registration certificate.

3.0 The bidder should have GST registration, if applicable.

4.0 The bidder should have Permanent Account Number (PAN).

5.0 The bidder should meet Qualifying Requirement for similar work order criteria specified for different works as given in Annexure I.

6.0 The bidder should meet Qualifying Requirement for turnover criteria.

The application form can be received from Contracts Department at NTPC Dadri, PO Vidyut Nagar on any working day from 10.08.2017 between 10.00 AM and 5.30 PM or can be downloaded from website www.ntpctender.com or www.ntpc.co.in.

Last date & time of submission of filled-up application form along with all requisite documents to the address mentioned below is 11.08.2017 at 10:30 a.m. The filled up forms/ documents may also be uploaded online on or before 11.08.2017 at 10:30 a.m if required.

The application form can be downloaded from NTPC website www.ntpctender.com. Last date of uploading online & submission of application along with all requisite documents is 11.08.2017 10:30 hrs.

Application Fees, Annexure and other relevant information

The details of the Application fees & Annexure are elaborated hereunder: -

1.Application fee: Nil

2.Documents Required to be Submitted by the Vendor (ANNEXURE-II):- The applicants have to furnish all the requisite documents as mentioned in Annexure-II along with necessary documents.

3.Application format for registration of vendors (Annexure-III):- The prescribed Application Format enclosed herewith should be duly filled in by all the applicants for the applicable/ relevant clauses.

5) Format of the Covering letter to be enclosed with the Enlistment application form (ANNEXURE-IV) 6) Format for NTPC Fraud Prevention Policy (ANNEXURE-V)

7)Format for providing details for e-tender user id & password (ANNEXURE-VI)

8)Format for Electronic Fund Transfer to be verified by bank (ANNEXURE-VII)

9)Selection of enlisted vendors for issuing tender enquiry (ANNEXURE-VIII)

10)Selection of vendors as per enlistment for a work case (ANNEXURE-IX)

How to Apply:

a) Interested applicant should submit completed application form online or offline as prescribed duly filled in along with all the documents as elaborated above and signed along with covering letter duly self attested. (Format of the Covering letter enclosed in Annexure-IV). Vendor should attach separate sheets for enlistment for each works.

General Note:

a)Any information/data furnished by the Applicant found to be incorrect or false or misleading at any point of time would render him liable to be debarred from the Enlistment. The information sought shall be filled in completely and wherever not applicable it should be written as #Not Applicable#.

b)NTPC reserves the right to cross check and confirm the information /details furnished by the Applicant.

c)The applicant shall strictly adhere to the #Fraud Prevention Policy# of NTPC displayed on its tender website. (Format also enclosed in ANNEXURE-V)

d) Notwithstanding anything contained in this application for Enlistment, NTPC reserves the right to accept or reject any application and annul the process and reject all applications at any time without any liability or any obligation for such acceptance, rejection or annulment without assigning any reasons.

e)NTPC will process all future procurements / contracts through e-procurement / e-tender only. All the interested applicants

should have required facility for the same. The vendors seeking enlistment should possess valid & relevant class III Digital Certificate for online submission, with company name.

f)Proposed enlistment will be valid for 3 years.

g)NTPC reserves the right not to enlist vendors/ restrict enlistment to certain categories only, based on the past performance of the vendor at NTPC Dadri.

h)While the validity of the proposed enlistment is for three years, However NTPC reserves the right to review the enlisted vendors and to add/delete vendors during enlistment period after following due procedures.

i)The contractors who are already working and/or worked earlier in NTPC/Dadri are also required to apply according to the above procedure failing which their names will not be considered.

j)Based on the details furnished by the intending vendors, NTPC will evaluate the capacity & capability of the vendor with respect to ORGANIZATION, TECHNICAL EXPERTISE, FINANCIAL SOUNDNESS AND PAST EXPERIENCE to enlist the vendors. NTPC#s decision shall be final in this regard.

Adress of Communication for Application form:

AGM (C&M),NTPC Ltd,

executed contracts for construction / repair & maintenance of bituminous road/ concrete road as per CPWD/ MORTH/ MOST specifications / PWD (state Govt.) specification.

3 CIVIL-C3 a) Annual contract for cleaning and maintenance of drains, storm water channel and upkeeping of Hasanpur drain.

b)Biennial contract for repair, maintenance and cleaning of drain from Saraswati Shishu Mandir to Hasanpur drain.

c)Annual Contract for maintenance of ECO park and ash mound area/ Surface stabilisation and repair/ filing of rain cuts in ash mound area.

d)Grass cutting and its disposal including annual contracts.

e)Annual Contract for dust suppression piping system in ash mound area The bidder should have successfully executed contracts for any type of civil construction work/ civil maintenance work or Cleaning & maintenance of drain or maintenance of Park/ surface stabilization work or grass cutting work or dust suppression work or horticulture work.

ANNEXURE-II

Documents to be submitted by the Applicant

The following documents required in support of meeting qualifying requirements as mentioned at Annexure-I and other documents are required to be submitted by the applicants applying for enlistment: -

1.0 Three or more PO (purchase order)/contracts of the highest executed values of similar work as given in enclosed #LIST OF WORKS ALONG WITH SIMILAR WORKS FOR QUALIFYING REQUIREMENT# during the preceding seven years as on last day of the month previous to NIT publication. Copy of invoice/completion certificate from the concerned employer/s in support of successful execution of contract against the POs/contracts is to be submitted.

2.0 Audited balance sheet including Profit & Loss statement for the preceding three completed financial years as on last date of submission of application. While computing the annual turnover other income shall not be considered.

In case where audited results for the last financial year as on last date of submission of application are not available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case bidder is not able to submit the certificate from practicing Chartered accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. Further, a certificate enclosed in the bidding documents stating that the financial results of the Company are under audit as on last date of submission of application and the Certificate from the practicing Chartered Accountant certifying that the financial parameters is not available.

3.0 The copy of Memorandum of Articles & Association under Companies Act, 1956 & subsequent amendments/ partnership deed/ Notarized affidavit of proprietorship firm.

4.0 The copy of proof of registration/ working with any Public Sector Undertaking/ Government/ Semi-Government organization or private company/ organization, if any.

5.0 The copy of valid provident fund code number, PAN from IT department and GST registration.

6.0 The bidder should also have GST registration certificate and the same is also to be submitted, if available/applicable. 7.0 The copy of NSIC/SSI/MSME registration certificate, if any.

Note: Notwithstanding anything stated above, the employer reserves the right to assess the capabilities and capacity of the applicant / its collaborators/ associates / subsidiaries / group companies to perform the contract, should the circumstances warrant such

assessment in the overall interest of the employer.

ANNEXURE-III

NTPC Limited

(A Government of India Enterprise)

National Capital Power Station, Dadri

Post Office: Vidyut Nagar, District: Gautam Budh Nagar (UP), Pin: 201008 (Contract Services)

Phone: 0120- 26703132, 2805809, 2805824 Fax: 0120-2671292,

E-mail: dchattopadhyay@ntpc.co.in; mukeshkumar@ntpc.co.in; dsmeena@ntpc.co.in

Bid Invitation No.:40077441

Website: www.ntpc.co.in; www.ntpctender.com

APPLICATION FOR ENLISTMENT OF CONTRACTORS/ AGENCIES FOR VARIOUS CIVIL Packages AT NCPS DADRI

1.Name of the Organisation / Agency /Contractor ______________________________________

2.Full Address: ###########################...

#

##################################

###################################

Telephone, Fax, email etc#######################.

i)Registered Office##########################.

ii)Regional Offices##########################.

iii)Works

3. Whether Registered with any other Deptt./Organisation Govt./Quasi Govt. Organisation: (Attested copies of documentary proof to be attached)

a)Name of Deptt./Organisation Govt./Quasi Govt. Organisation:

b)Regn. No.

c)Service(s)

1.

2.

3.

4.

10. If already enlisted with any PSU/Govt. Deptt. Give details

11. If already executed Works/Services but not enlisted (give the following details)

Name of the Power Station/ Govt.Department/PSU Description of work/services Value Work Order No. & Date

12.No. of workers employed and no. of managerial persons employed.

13.Mention any other relevant details.

I certify that all the information and data furnished by me in this application form are true and complete to the best of my knowledge and all required Certificates as per list above have been enclosed.

Signature of the Applicant/Authorized Person (Seal)

#..###############

Name: #################

Designation: #################

Name of Co. And postal address: #################

#################

#################

#################

Website: #################

¬

Tel. No./ Fax No. : #################

E-mail: #################

Request for Login ID on NTPC e-Tender

If you are interested in participating in e-Tenders in NTPC, please fill in the following: Vendor Details:

Name of Vendor: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone No.: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Contact Person#s Name: ___________________________________________

Designation: _____________________________________________

Phone No.:__________________________________

Vendor#s Banker details

Banker#s Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

Vendors Statutory Details

PAN number: ___________________________________________________

Service Tax registration No.:________________________________________

VAT/CST number: ____________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ____________________________________________________

GST Number: ____________________________________________________

NSIC/ SSI/ MSME Registration No.:__________________________________

Note: Please download, print and fill this form and submit it to the Package in charge/ Contact person

ANNEXURE-VII

E.F.T. Form

COMPLETED FORM DULY CERTIFIED BY THE BANK TO BE RETURNED TO NTPC ALONG WITH A CANCELLED CHEQUE.

To,

NTPC LIMITED

NCPS Dadri

Dear Sir,

REF.: AUTHORISATION OF ALL OUR PAYMENTS THOUGH ELECTRONIC FUND TRANSFER SYSTEM.

The details for facilitating the payments are given below:

S. No. NAME OF THE BENEFICIARY

1ADDRESS (WITH PIN CODE)

2TELEPHONE (WITH STD CODE)

3BANK NAME

4BANK TELEPHONE NO. (WITH STD CODE)

5BRANCH NAME

6BRANCH CODE

7BRANCH ADDRESS (WITH IN CODE)

8BANK FAX NO. (WITH IN CODE)

99 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE) COPY OF A CANCELLED CHEQE.

1011 DIGIT IFSC CODE OF BENEFICIARY BRANCH

11BANK ACCOUNT NUMBER

12BANK ACCOUNT TYPE

13PERMANENT ACCOUNT NUMBER (PAN)

14E- MAIL FOR INTIMATION

REGARDING RELEASE OF PAYMENTS

I/ We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effected at all reason of incomplete or incorrect information. I/ We would not hold the Institute responsible.

(Authorised Signatory) BANK CERTIFICATION

It is certified that above mentioned beneficiary holder Bank A/c. No. _____________________________ with our branch and the Bank particulars mentioned above are correct.

SIGNATURE

(Authorised Signatory)

Authorisation No.:_______________________________

Name: ________________________________________

Date: _________________________________________

(Official stamp)

Note: One cancelled cheque is also to be submitted with this form.

Annexure-VIII

Selection of Enlisted vendors for issuing tender enquiry

Enlistment of vendors will be done based on their qualification against eligibility criteria and mapping of financial capability.

Hence, for financial capability, vendors are asked to furnish their annual turnover during preceding three completed financial years as on last date of submission of application. The vendors are also asked to furnish details of three POs of highest executed value under the categories they want to apply for enlistment during last seven years from the date of application.

Based on these data the value for which the vendor will qualify shall be established and maintained as data base against each technically qualified vendor in the enlistment master.

After enlistment, whenever requirement emerges, based on the cost estimate and the execution period, the list of vendors to whom enquiry can be issued (out of all the technically qualified enlisted vendors for the contract) shall be selected as follows:-

Example:- Say Average annual Financial turnover(AATO) of a vendor during preceding 3 financial years is Rs 50.00 lakhs and three highest values of similar work executed against three separate orders during preceding seven years are :- Rs 35.00 lakhs, 25.00 lakhs and Rs 15.00 lakhs as given below:

AATO Capability of execution (C.E.) of similar work: Rs.50.00 Lakhs

Execution Capability as per one/two/three POs 35x1.25=43.75 (C.E up to 43.75 L) 25x2=50 (C.E up to 50 L)

15x2.5=37.5 (C.E up to 37.5 L)

Execution Capability of the vendor to execute similar work: Rs. 50.00 Lakhs (Highest of 43.75, 50 and 37.5)

Vendor is capable to execute work up to cost estimate of Rs.50.00 Lakhs i.e eligibility limit for enlistment up to cost estimate Rs.50.00 Lakhs.

AATO and highest of the three eligibility limits shall be maintained for each technically qualified vendor. Both parameters will be taken into account while considering for sending enquiry.

Annexure-IX

Selection of Vendors as per enlistment for a Works case

A) Average Annual Turnover Required for enlistment shall be calculated as :

i)For works cases with cost estimate and completion period more than 12 months, AATOR = EC X 12/ CP

Where, AATOR = Average Annual Turn Over Required EC = Estimated Cost

CP = Job Completion Schedule in Months

ii)For works case with cost estimate and completion period up to 12 months, AATOR = EC

B) Execution Capability of the vendor to execute similar work shall be calculated based on the values of the 03 POs submitted by the vendor as defined at the above table.

The enlisted vendors with execution capability more than the cost estimate of the works and having AATO more than AATOR as defined above shall be selected by the system and the same shall be referred as Eligible Enlisted Vendors for the said works case.

Annexure-X

Details pertaining to Technical Qualification of Bidder

To satisfy the qualifying requirements specified, we furnish following details: For Group Code Civil-C1:

Particulars Order- 1 Order - 2 Order # 3

1.PO No./Contract/Work Order and Date

2.Client name and its address, telephone no./ fax no. (e-mail id)

3.Name & Designation of the responsible person in client's organization (e-mail address)

For Group Code Civil-C2:

Particulars Order- 1 Order - 2 Order # 3

1.PO No./Contract/Work Order and Date

2.Client name and its address, telephone no./ fax no. (e-mail id)

3.Name & Designation of the responsible person in client's organization (e-mail address)

For Group Code Civil-C3:

Particulars Order- 1 Order - 2 Order # 3

1.PO No./Contract/Work Order and Date

2.Client name and its address, telephone no./ fax no. (e-mail id)

3.Name & Designation of the responsible person in client's organization (e-mail address)

Note :

1.Continuation sheets of like size and format may be used as per the Bidder's requirement and shall be annexed to this Schedule.

2.Bidder is required to attach necessary documents like copies of work order, completion certificates, agreements etc. in support of above.

(NAME OF THE TENDER) FOR

(NAME OF NTPC PROJECT) BIDDING DOCUMENT NO.

PROFORMA OF CERTIFICATE FROM THE CEO/CFO

(To be submitted by Bidder along with the Techno-Commercial Bid)

Ref. : Date :

To

AGM(C&M),NTPC Limited,

Administrative Building,Vidyut Nagar,

G.B.Nagar-201008

Dear Sirs,

1.0 I,............................... (CEO of the Company / CFO of the Company)* hereby confirm and undertake that the Financial results of the Company are under audit as on the date of Techno-commercial bid opening and the Certificate from the practicing Chartered Accountant certifying the financial parameters is not available

Yours faithfully

(Signature)

Date :

(Name & Designation)..........................................

Place :

(Name of Company)...........................

(Seal of Company).....................................

Note : *Strike off whichever is not applicable.

8.0Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.

9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action.

10.0 Address for Communication

AGM (C&M),NTPC Ltd,

Ground Floor, Room No. 2

Administratve Building, Contracts & Materials Deptt. NCPS Dadri, P.O.- Vidyutnagar

Dist- Gautam Budh Nagar, Uttar pradesh PIN-201008, India

Phone: 0120-2670132, 2805809, 2805824 Fax: 0120-2671292

D. Chattopadhyay, AGM (C&M) Ph No. 0120-2670132,

Email: dchattopadhyay@ntpc.co.in

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart or www.ntpctender.com or www.ntpc.co.in