DETAILED INVITATION FOR BIDS
NTPC
Ltd.
(A Govt. of India
Enterprise)
(EASTERN REGION (II) , HEAD
QUARTERS (ERHQ-II))
INVITATION FOR BIDS (DCB)
FO
R
RATE CONTRACT OF PROVIDING A/C VEHICLES ON “AS AND WHEN
BASIS” FOR THE OFFICIALS AND GUESTS OF NTPC BHUBANESWAR
AT
ER II HQ, BHUBANESWAR
N-17/2, 3
RD
, 4
TH
& 5
TH
FLOOR, OLIC BUILDING, NAYAPALLY,
BHUBANESWAR
(Domestic Competitive Bidding)
NIT No.: BI No. 40077101 Date: 16.06.2017
1.0 NTPC Ltd invites Online Bids on Single Stage Two Part bidding basis (Part – I :
Techno-Commercial Bid & Part – II : Price Bid) from eligible bidders for “ Rate
contract of providing A/c vehicles on “as and when basis” for the officials and guests of
NTPC Bhubaneswar” ER II HQ, Bhubaneswar, N-17/2, 3
rd
, 4
th
& 5
th
Floor, OLIC
Building, Nayapally, Bhubaneswar as per the Scope of Work mentioned hereinafter.
2.0 Brief Scope of Work
Providing A/c vehicles on “as and when basis” for the officials and guests of NTPC Bhubaneswar in
good running condition and manufacture model should be of 2015 or later . All Vehicles proposed
to be placed on hire shall have commercial permit & shall ply in the State of Orissa.
ER II HQ, BHUBANESWAR
BI NO. 40077101
A/C VEHICLE ON ER II HQ,
BHUBANESWAR
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DETAILED INVITATION FOR BIDS
3.0 Detailed specification, scope of work and terms & conditions are given in the bidding
documents which are available for examination and sale at the address given below
as per the following schedule:
------------------------------------------------------------------------------------------------------------------------------------
BI No. : 40077101
Documents Sale Dates & Timings : 17.06.2017 to 2 8 . 0 6 . 2 0 1 7
(from 1000 hrs to 2230 hrs. (IST))
Last Date for receipt of queries for : 10.07.2017
clarification from prospective Bidders
Bid Receipt Date & Time for: Upto 1 3 . 0 7 . 2 0 1 7 by 1530 hrs (IST)
Techno-Commercial Bid and
Price Bid
Bid Opening Date & Time : 13.07.2017 at 1600 hrs (IST)
for Techno-Commercial Bid
Bid Opening Date & Time : Shall be intimated separately by
for Price Bid NTPC.
EMD Amount : Rs. 84,000.00
Cost of Bidding Document: : Rs.900/- (Rupees N i n e h u n d r e d
o n l y )
------------------------------------------------------------------------------------------------------------------------------------
4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder on
payment (non-refundable) of the cost of the documents as mentioned above in the
form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at
BHUBANESWAR or directly through the payment gateway at our SRM Site
(https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the
SRM Site, the bidder would require vendor code and SRM user id and password which
can be obtained by submitting a questionnaire available at our SRM site as well as at
NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code
are required to approach NTPC at least three working days prior to Document Sale
Close date along with duly filled in questionnaire for issue of vendor code and SRM
user id/password.
ER II HQ, BHUBANESWAR
BI NO. 40077101
A/C VEHICLE ON ER II HQ,
BHUBANESWAR
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ER II HQ, BHUBANESWAR
BI NO. 40077101
A/C VEHICLE ON ER II HQ, BHUBANESWAR
PAGE
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DETAILED INVITATION FOR BIDS
Type of Vendor
Required Document for viewing our tender document
Vendors already having E-
tender User Id and Password
Before download/ viewing the tender document, bidder has
to pay requisite tender fee either through payment gate way
by clicking on “pay tender fee” after loging in our SRM site
or send crossed Demand draft / Pay order/Bankers cheque
in favour of NTPC Limited payble at Bhubaneswar, directly
to us , which should reach us at least seven working days
prior to Last Date of Tender Fee Payment.
Vendors already having
NTPC Vendor Code, but not
having E-tender User Id and
Password
1. Duly filled Annexure-1 (format available in Guidelines to
Bidders on the e-tender website given below) should
reach us at least five working days prior to Last Date of
Tender Fee Payment.
2. Before download/ viewing the tender document, bidder
has to pay requisite tender fee either through payment
gate way by clicking on “pay tender fee” after login in our
SRM site or send crossed Demand draft / Pay
order/Bankers cheque in favour of NTPC Limited payble
at Bhubaneswar directly to us , which should reach us at
least seven working days prior to Last Date of Tender
Fee Payment.
New Vendor neither having
any NTPC vendor code nor
any E-tender User Id and
Password
1. Duly filled Annexure-2 (format available in Guidelines to
Bidders on the e-tender website given below) and PAN
card scanned / photo copy (Self Attested) along with the
detailed address should reach us at least seven working
days prior to Last Date of Tender Fee Payment.
2. Before download/ viewing the tender document, bidder
has to pay requisite tender fee either through payment
gate way by clicking on “pay tender fee” after login in our
SRM site or send crossed Demand draft / Pay
order/Bankers cheque in favour of NTPC Limited payble
at Bhubaneswar directly to us, which should reach us at
least seven working days prior to Last Date of Tender
Fee Payment.
Note:
1. The agency can login e-tender site (SRM login site) for participation in our tendering after
complying to above. The agency can reach our e-tender site SRM login site) directly
through below mentioned address.
https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart
They can also reach our e-tender site (SRM login site) through www.ntpctender.com and
clicking on Login (e-Tender).
2. Digital Certificate (Class III) is a must for vendors desiring to participate in this tender. For
further details regarding this please visit the link “GUIDELINES TO BIDDERS” in NTPC E-
Tender Website. NTPC won’t be responsible for any vendor not having a suitable valid
digital certificate.
ER II HQ, BHUBANESWAR
BI NO. 40077101
A/C VEHICLE ON ER II HQ,
BHUBANESWAR
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Document to be submitted to Project –in-Charge (AGM-C&M-ERIIHQ) in sealed
envelope ( offline) is as under:
Envelope must contain Earnest Money Deposit (EMD) and be superscribed “EMD/ Original bid
security for the work of “ Rate contract of providing A/c vehicles on “as and when basis” for
the officials and guests of NTPC Bhubaneswar”, NIT No 40077101 , DT.16/06/2017 due on
date: 13/07/2017 from ____________________________________________ (Name and
Address of bidder).”
NOTE: The EMD must be submiited/received by us prior to technical bid opening date ,
otherwise their technical bid shall not be opened.
B) TECHNICAL BID (Online submission): Technical (un-priced) Bid comprising of required
documents as mentioned in Attachment -A of bid document along with required
supporting documents shall be strictly uploaded online in C-folder as per instructions
provided in “Instruction to Bidder-E-procurement” and Bidder’s Manual /Guidelines available
on NTPC E-tender website.
Sequence of operations in brief for uploading in "C" folder:
Login Process bid bid no change General Data
unpriced bid collaboration button Attach in 'C' folder
Bidder should submit all the relevant documents in support of Qualifying Requirements and
other conditions stipulated in the tender documents and technical details. No offline
submissions of above mentioned documents are acceptable.
Original documents for verifications shall be produced as and when called for.
C ) PRICE BID (Online submission): The PRICE bid shall be submitted online by quoting
prices of all the items as per instructions provided in “Instruction to Bidder-E-procurement”
and Bidder’s Manual /Guidelines available on NTPC E-tender website. Prices submitted /
uploaded elsewhere shall not be considered for evaluation.Following procedure must be
followed while submitting price bid online.
Rate shall only be filled in " item data - condition" as same are to be considered for
evaluation bid .
ER II HQ, BHUBANESWAR
BI NO. 40077101
A/C VEHICLE ON ER II HQ,
BHUBANESWAR
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Sequence of operations in brief for filling of Amount in " item data – condition"
Login Process bid bid no change Item Data
Click on item no. click on condition botton Fill the amount & save (i.e hold
button)
The online bidding system will not allow bid submission after the respective specified expiry
date and time. Bidders are advised to make sure that the bid submission is completed well in
advance before the stipulated time for bid submission.
D.TENDER OPENING
Tenders shall be opened online as follows:
a) First Part of Opening:
EMD (received offline) will be opened as and when received before the technical opening
date.
Technical Bid (QR documents / Technical offer as per attachments mentioned in
Attachment -A ) shall be opened online on the scheduled day only of the bidders whose
EMD are found in line with our requirements as mentioned in the tender documents.
Note:
i. All the supporting documents should have at least certified / attested by the bidder.
ii. After opening of Technical-bids, the documents submitted by the bidders against QR
conditions will be scrutinized. NTPC reserves the right to seek clarifications /
confirmations on Technical Bid during the evaluation of same (i.e. before opening the
Price Bid) and the bidders shall furnish the details within a short period of time.
The bidders shall produce the original documents for verification of NTPC, as & when
called for.
iii. In case the bidder fails to submit the documents in support of meeting the qualifying
requirement (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling
the QR shall be rejected and the bid security shall be returned.
b) Second Part of Opening:
The price bids of only those parties shall be opened who are found qualified after evaluation
of the first part bid, for which separate intimation will be sent to such qualified bidders.
ER II HQ, BHUBANESWAR
BI NO. 40077101
A/C VEHICLE ON ER II HQ,
BHUBANESWAR
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c) OTHER CONDITIONS
1. Earnest money deposit (EMD):
(A) The EMD offered shall, at bidders option, be in the form of (i) A Crossed Demand Draft/Pay
Order/Bankers Cheque in favour of NTPC Limited payable at, Bhubaneswar or (ii) an
unconditional and irrevocable Bank Guarantee (BG) from any of the banks specified in the
bidding documents. The format of Bank Guarantee towards bid security shall be in accordance
with the ‘Proforma for BG’ included in the bidding documents. EMD for an amount less than or
equal to Rs. 50,000.00 shall not be accepted in the form of Bank Guarantee. EMD can also be
paid through e-payment by Credit Card/ Debit card/ Net Banking on the NTPC e-tender
portal. (Note: Upon successful E-payment on the portal, an e-receipt shall be issued to the
bidder by the system, a copy of which is to be submitted by the bidder with the bid as
document towards e-payment of EMD).
(B) The bid security shall remain valid for a period of forty five (45) days beyond the original bid
validity period or beyond any extension in the period of bid validity subsequently requested
(C) ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A SEPARATE SEALED
ENVELOPE SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND SHALL NOT
BE OPENED.
(D1)NSIC / SSI units registered with OSID (Odisha) for the items / services for which such
units are registered, shall be exempted from payment of Tender Fee/Bid Security / Earnest
Money Deposit. Eligible NSIC/SSI units shall be exempted from paying Security Deposit
(SD) up to the monetary limit for which the unit is registered with NSIC/ OSIDC. This shall
be subject to submission of a self certified legible copy of valid registration certificate giving
details, such as ‘items / services for which registered, validity, monetary limits etc’ in the
EMD envelope. This should reach us before stipulated bid opening Date.
D2) Tender document will be issued free of cost to Micro and Small Enterprises. Such
Enterprises are not required to submit EMD, however they have to submit copy of
Enterprise Memorandum II issued by DIC/Registration Certificate issued by khadi and
village Industries Commission/Coir board/NSIC/Directorate of handicrafts and handloom or
any other body specified by Ministry of Micro, Small and Medium Enterprises GOI
E) Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s capability and
capacity to perform the contract, should the circumstance warrant such assessment in overall
interest of the owner.
F. NTPC reserves the right to reject any or all bids or cancel / withdraw the Notice Inviting
Tender without assigning any reason whatsoever and in such case no bidder / intending
bidder shall have any claim arising out of such action. In such circumstances, EMD only
shall be returned without any additional financial liability to NTPC Limited.
G. Tender documents are not transferable. Issuance of tender documents does not
automatically mean that the bidders are considered qualified. NTPC shall evaluate the
qualifying requirements of each bidder as per NIT after opening of Technical Bid and the
Price bids of the bidder who is not meeting the qualifying requirements shall not be
opened.
H. If the last date of receiving application and date of bid opening coincides with a holiday,
the date will be shifted to the next working day.
ER II HQ, BHUBANESWAR
BI NO. 40077101
A/C VEHICLE ON ER II HQ,
BHUBANESWAR
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I. This contract shall be operative for a period of 02 years from the date of commencement of the
work with a provision to continue for another one year at same rate, terms & conditions on
successful and satisfactory performance.
J. The vehicle should be in perfect running condition and also shall have decent upholstery
K. NTPC reserves the right to accept/reject any or all application/bids in part or full and also to
increase/decrease or split the tendered quantity among the bidders at any stage without assigning
any reson whatsoever.
L. NTPC also reserves the right to empanel 02 or more agencies at accepted rate, terms & conditions .
M. Above details are only indicative. Other detailed terms and conditions shall be as per our tender
documents. Interested bidders are advised to visit the site and familiarize themselves with the site
conditions.
N. Parties blacklisted/ banned by any NTPC Unit/ Corporate Centre as well as other Public Sector/ Govt.
agencies are not eligible to participate.
Help Desk (problem related with Login ID / C- Folder attachment ):
In case of any problem related with login ID / password & C- Folder, vendors may pl contact on
following nos. Helpdesk Contact Nos. 0120-2952319 or 0120-2597319 or 0120-2410252 or
2410259 or 0120-2410306 or 9650992097 or 9650991941 or 9650996029
Contact details of concerned person at NTPC ERHQ II , Bhubaneswar :
a) P K Samantaray (AGM/ C&M ), E-mail Id :pksamantray@ntpc.co.in,
Ph: 9437043529
b) D P Pradhan (AGM/ C&M ), E-mail Id :dppradhan@ntpc.co.in,
Ph: 9437043570
ADDRESS FOR COMMUNICATION:
ADDITIONAL GEN. MANAGER(C&M) , Ntpc Ltd , Eastern
Region (Ii) , Head Quarters (ERHQ-II) ,PLOT NO. N/17/2 ,
ORISSA LIFT IRRIGATION BHAWAN (OLIC BLDG.) , 3RD &
4
TH
FLOOR , PO: NAYAPALLI , BHUBANESWAR – 751012,
ORISSA PHONE NO. 0674-2500946, 9437043529 FAX NO:
0674-2500906
ER II HQ, BHUBANESWAR
BI NO. 40077101
A/C VEHICLE ON ER II HQ,
BHUBANESWAR
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SALIENT TECHNICAL FEATURES
Subject: Rate contract of providing A/c vehicles on “as and when basis” for
the officials and guests of NTPC Bhubaneswar”
Eastern Region Head Quarters –II office ( ERHQ-II) of NTPC Ltd, is presently operating at a Building i.e
PLOT NO: N/17/2,ORISSA LIFT IRRIGATION BHAWAN(OLIC BUILDING) ,3RD , 4TH & 5
TH
FLOOR,UNIT-8, BHUBANESWAR-751012, ORISSA. ERHQ-II is the regional office for NTPC other
stations/projects in eastern region i.e Talcher Super Thermal Power Station (TSTPS) , Talcher Thermal
Power Station (TTPS), Gajmara Super Thermal Power Project ( GSTPP) , Bongaigaon thermal Power
Project (BgTPP) , Darlipalli Super Thermal Power Project (DSTPP).
NTPC for its ERHQ-II Bhubaneswar office intends to enter into rate contract for hiring of vehicles for
occasional requirement i.e. on as and when requirement basis. Details of vehicles proposed for hiring are as
detailed below :-
1.1 On as and when requirements basic vehicles in good running condition and manufacture model
should be of 2015 or later .The requirement of vehicles will be in the following categories.
a) Categories-I - AC Maruti Swift Dzire, Hyundai Accent, Logan, Ford Icon, Indigo ,Amaze ,
Zest or equivalent
b) Categories-II - AC Maruti SX4, Ford Fiesta, Honda City, Innova , Ciaz , Optra , Verna ,
Xylo , Safari , Duster,Ford Ecosport , Sunny type cars or equivalent
c) Categories - III - Toyata Fortuner , Toyota Corolla Altis, AC-Honda Civic, Skoda or
equivalent
1.2 All Vehicles proposed to be placed on hire shall have commercial permit & shall ply in the State of
Orissa
1.3 EIC reserve the right to decide the equivalent of vehicle in respective categories
1.4 If an agency desires to deploy a higher version of vehicle against lower categories, he may do so at the
rate of lower category.
Annexure No 1
Request for Login ID on NTPC e-Tender.
If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders of
NTPC, please fill in the following form.
Form B
For Existing Venders:
Existing Vender Code with NTPC: _______________
Phone Number: ____________________ Extn: _________________
Email ID:_______________________________________________________
Contact Person’s Name: ___________________________________________
Designation: _______________________________________________
Bid Invitation number interested in: _________
DD/BC/Pay Order details as tender fee: Issuing Bank: _____________________________
No: _____________ Date of Issue: __________
Amount: _________ DD/BC/Pay Order Valid till: __________
Address and other detail (Only in case of change)
Name: ___________________________________________________
Address: ___________________________________________________
___________________________________________________
___________________________________________________
State: _________________ City: ____________________
Country: ______________
Pin: _________________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: ___________________________________________________
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: ____________________________________________
_____ ______________________________________
Note: Tender fee payment can be given through DD/BC/Pay Order or payment Gateway. In case
the option of DD/BC/Pay Order is opted should be in favor of “NTPC Ltd” payable at the ordering
location mentioned in the Bid invitation.
Request for Login may be sent through E-mail or manually sent to Package in charge / Contact
person as mentioned in the Bid Invitation.
Annexure No 2
Request for Login ID on NTPC e-Tender.
If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC,
please fill in the following.
Form A
New Vender (prospective)
Name: ___________________________________________________
Address: ___________________________________________________
___________________________________________________
___________________________________________________
State: _________________ City: _______________________
Country: ______________
Pin: _________________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: ___________________________________________________
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: _____________________________________________________
________________________________________________________
PAN number: ___________________________________________________
CST number: ___________________________________________________
Excise Regn Number: _____________________________________________
SSI Number: ___________________________________________________
Contact Person’s Name: ___________________________________________
Designation: _____________________________________________
Bid Invitation number interested in: __________________
DD/BC/Pay Order details as tender fee: Issuing Bank: _____________________________
No: _____________ Date of Issue: __________
Amount: _________ DD Valid till:__________
Note: Please download, print and fill up this form & Submit it to the Package in charge/ Contact
person as mentioned in the Bid Invitation along with the DD/BC/Pay Order of required amount & a
cancelled cheque & EFT form duly filled in as attached herewith. DD/BC/Pay Order should be in
favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.
Request for Login may be sent to Package in charge / Contact person as mentioned in the Bid
Invitation.
ANNEXURE-2A
E.F.T- Form
(TO BE RETURNED TO THE COMPANY)
To,
NTPC Limited.
Talcher Super Thermal Power Station
P.O.: - Deepshikha, Dist: Angul, (Orissa)
Pin- 759 147
Dear Sir,
Ref: AUTHORISATION OF ALL OUR PAYMNETS THROUGH ELECTRONIC FUND
TRANSFER SYSTEM.
We hereby authorize NTPC Ltd., Scope Complex, Lodi Road, New Delhi to make all our payments through
Electronic Fund Transfer system. The details for facilitating the payments are given below:
(TO BE FILLED IN CAPITAL LETTERS)
1. NAME OF THE BENEFICIARY
2. ADDRESS
PIN CODE:
3. MOBILE NO:
4. BANK PARTICULARS
A) BANK NAME
B) BANK TELEPHONE NO. (WITH STD CODE)
C) BRANCH ADDRESS
PIN CODE
D) BANK FAX NO. (WITH STD CODE)
E) BRANCH CODE OF THE BANK
F) 9 DIGIT MICR CODE OF THE BANK BRANCH
(ENCLOSE COPY OF A CANCELLED CHEQUE)
G) 11 DIGIT IFSC CODE CODE OF THE BANK BRANCH
H) BANK ACCOUNT NUMBER
I) BANK ACCOUNT TYPE (TICK ONE)
SAVING
CURRENT
LOAN
CASH CREDIT
OTHERS
IF OTHERS SPECIFY
5. PERMANENT ACCOUNT NUMBER (PAN)
6. E-MAIL Address for Intimation regarding release of payments
I/ We hereby declare that the particulars given above are correct and complete. If the transaction is delayed
or credit is not erected at all for reasons of incomplete or incorrect information, I/ We would not hold the
Company responsible.
SIGNATURE
DATE
(AUTHORISED SIGNATORY)
Name :
OFFICIAL STAMP
BANK CERTIFICATION:
It is certified that above mentioned beneficiary holds a bank Account No. _________________ with our
branch and the Bank Particulars mentioned above are correct.
SIGNATURE
DATE
(AUTHORISED SIGNATORY)
Authorization No.: ……………………………………..
Name:
FORM NO. 18
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