DETAILED NOTICE INVITING TENDER (NIT)

NTPC Limited

(A GOVERNMENT OF INDIA ENTERPRISE)

WR-1 HQ Mumbai Office

NOTICE INVITING TENDER (NIT)

FOR

Procurement of Personal Computers (PCs) For Western Region-1 Projects/Stations & RHQ

(DOMESTIC COMPETITIVE BIDDING)

NIT No. : 40075189 Date : 15.06.2017

1.0 NTPC Limited (NTPC) invites online bids from eligible bidders for aforesaid

package , as per the scope of work briefly mentioned hereinafter. The Bidding

shall be done necessarily through SRM (Online tendering.

2.0 Brief Details-

Bid Invitation NO 40075189

NIT Date 15.06.2017

Document Sale Commencement Date 15.06.2017

Document Sale close Date & Time 06.07.2017

Source IFB/NIT WR-1 HQ Mumbai

Package Classification

Computer & Software

Last Date & time for Bid submission 20.07.2017 at 14:30 Hrs

Technical Bid Opening Date & Time 20.07.2017 at 15:00 Hrs

*Price bid Opening Date & time To be intimated later

Cost of bidding document in INR Rs 2250/-

EMD in INR Rs. 8,00,000/-

(Rupees Eight Lakh)

Pre- Bid Conference Date & Time (if any) Not Applicable

Last Query Date (if any) 12.07.2017

3.0 Bid Security shall be submitted in a sealed envelope separately offline before the

stipulated bid submission closing date and time at the address given below. Any

bid without an acceptable Bid Security shall be treated as non-responsive by the

employer and shall not be opened.

4.0 A complete set of Bidding Document may be downloaded by any interested

Bidder on payment (non-refundable) of the cost of the documents as mentioned

above in the form of a crossed account Payee demand draft in favour of NTPC

Ltd., Payable at Mumbai or directly through the payment gateway at our SRM

Site (https://etender.ntpclakshya.co.in/sap/its/bbpstart). For logging on to the

SRM Site, the bidder would require vendor code and SRM user id and password

which can be obtained by submitting a questionnaire available at our SRM site as

well as at NTPC tender site (www.ntpctener.com). First time users not allotted

any vendor code are required to approach NTPC at least Seven working days

prior to Document Sale Close date along with duly filled in questionnaire for issue

of vendor code and SRM user id/password.

Prospective bidders are compulsorily required to provide TIN/GSTIN number at

the time of purchase of bidding documents.

DETAILED NOTICE INVITING TENDER (NIT)

5.0 Brief Scope of Work & other Specific Detail: The Scope of Work is for supply and

installation of personal computers at various Projects / Stations & RHQ under

Western Region-1 and also providing comprehensive on-site warranty services

under warranty period as detailed in the "Terms and Conditions " and technical

specification.

6.0 Date & time for opening of Price Bids shall be intimated separately to the bidders

whose techno-commercial bid are found to be qualified and acceptable.

7.0 Qualifying Requirements

The bidders are required to fulfill the following:-

7.1 The bidder should be a manufacturer of PCs having facility in India for

manufacturing of PCs.

OR

The bidder should be a Subsidiary/ Dealer / Authorized Partner of the

Original Equipment Manufacturer (OEM) as above as on the date of

opening of Techno-commercial bid. The bidder should be duly authorized

by the OEM for this bid.

7.2 Certification : - The OEM or bidder should have Microsoft OEM

certification for preloading of Windows Operating System ..

7.3 The Bidder should have executed Contract for supply of PCs in India,

meeting any one of the following criteria during the last five (05) years as

on the date of opening of Techno-Commercial Bid:

a. Single contract of value not less than Rs 319.93 lakhs.

OR

b. Two contracts of value not less than Rs 199.96 lakhs each.

OR

c. Three contracts of value not less than Rs 159.96 lakhs each.

DETAILED NOTICE INVITING TENDER (NIT)

Note:

i. PCs include Desktop / All-In-One (AIO)

ii. The word “executed” mentioned above means the bidder should

have achieved the criteria specified above, even if the contract has

been started earlier and/or is not completed/closed.

iii. In case of contract under execution, the value of work executed till

the date of opening of Techno –commercial bid as certified by the

Client shall be considered.

7.4 Financial criteria:

7.4.1 The average annual turnover of the Bidder, in the preceding three (03)

financial years as on the date of opening of Techno-Commercial bid shall

not be less than Rs. 399.92 Lakhs (Rupees Three Ninety Nine Lakhs

and

Ninety Two thousand only)

In case the bidder is not able to furnish its audited financial statements on

stand-alone entity basis, the unaudited unconsolidated financial

statements of the bidder can be considered acceptable provided the

bidder furnishes the following further documents on substantiation of its

qualification.

(i) Copies of the unaudited unconsolidated financial statements of the

bidder along with copies of the audited consolidated financial

statements of the Holding Company.

(ii) A Certificate from the CEO/CFO of the Holding Company, as per

the format enclosed in the bid documents, stating that the

unaudited unconsolidated financial statements form part of the

Consolidated Annual Report of the company.

7.4.2 In case where audited results for the last financial year as on date of

Techno-Commercial bid opening are not available, the financial results

certified by a practicing Chartered Accountant shall also be considered

acceptable. In case, the bidder is not able to submit the certificate from

practicing Chartered Accountant certifying its financial parameters, the

audited results of three consecutive financial years preceding the last

financial year shall be considered for evaluating the financial parameters.

Further a certificate would be required from the CEO/CFO as per the

format enclosed in the bidding document stating that the financial results

of the Company are under audit as on the date of Techno-commercial bid

opening and the certificate from the practicing Chartered Accountant

certifying the financial parameters is not available.

DETAILED NOTICE INVITING TENDER (NIT)

7.4.3 In case a bidder does not satisfy the financial criteria, stipulated at Cl.

5.4.1 above on its own, the holding company would be required to meet

the stipulated turnover requirements at Cl. 5.4.1 above, provided that the

net worth of such holding company as on the last day of the preceding

financial year is at least equal to or more than the paid-up share capital of

the holding company. In such an event, the bidder would be required to

furnish along with its bid, a Letter of Undertaking from the holding

company, supported by Board Resolution, as per the format enclosed in

the bid documents, pledging unconditional and irrevocable financial

support for the execution of the Contract by the bidder in case of award.

NOTES:

(i) Net worth means the sum total of the paid up share capital and free

reserves. Free reserves means all reserves credited out of the profits

and share premium account but does not include reserves credited out

of the revaluation of the assets, write back of depreciation provision

and amalgamation. Further any debit balance of Profit and Loss

account and miscellaneous expenses to the extent not adjusted or

written off, if any, shall be reduced from reserves and surplus.

(ii) Other income shall not be considered for arriving at annual turnover.

Notwithstanding anything stated above, the Employer reserves the right to

assess the capabilities and capacity of the Bidder/his collaborators/

associates/ subsidiaries/group companies as the case may be to perform

the contract, should the circumstances warrant such assessment in the

overall interest of the Employer.

8.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is

considered qualified.

9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for

the subject package without assigning any reason whatsoever and in such case

no bidder/intending bidder shall have any claim arising out of such action.

10.0 Address for communication:

Additional General Manager/ Deputy Manager (Contracts & Materials)

NTPC Limited, Western Region -I Headquarters,

2nd Floor, Samruddhi Venture Park,

MIDC, Marol, Andheri (E),

Mumbai- 400 093 (India)

Fax No. : 0091-22~28348334 /Tel. No. : 0091-22-28206655

11.0 REGARDING TENDER FEES (This is in continuation of al. No. 4 above) :

DETAILED NOTICE INVITING TENDER (NIT)

1. Exemption from furnishing of EMD / Tender Fee shall be granted to

the firms registered with NSIC or with Small Scale Industries or as

MSMEs on submission of proof of eligibility i.e NSIC / SSIDC /

MSME certificate (if any).

**NSIC Certificate for manufacturing of PC's shall be applicable & NSIC

for assembly of PC parts shall not be applicable.

If the bidder (s) fail to submit the above NSIC / SSIDC / MSME Certificate in

hard copy in sealed envelope, well in advance so as to be received by the

concerned officer before the scheduled date of submission / opening of bids

as described in the time schedule in notice inviting tender, bid is liable for

rejection, due to non-submission of EMD as per the terms and conditions of

this NIT.

2. Bid documents are not transferable.

Websites : https://etender.ntpclalkshya.co.in/sap/ms/bbpstart or www.ntpctender.com

or www.ntpc.co.in