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NTPC Limited

(A Government of India Enterprise)

Rihand Super Thermal Power

NOTICE INVITING TENDER (NIT)

FOR

AGUMENTATION OF CCTV NETWORK FOR SECURITY & SURVEILLANCE NTPC -RIHAND.

(Domestic Competitive Bidding)

1.0NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter:

2.0Brief Details

3.0 Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope separately offline/online by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall be treated as non-responsive by the employer and shall not be opened.

4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at Not Given. or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user id and password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date alongwith duly filled in questionnare for issue of vendor code and SRM user id/password.

5.0Brief Scope of Work & other specific detail

AGUMENTATION OF CCTV NETWORK FOR SECURITY & SURVEILLANCE NTPC -RIHAND.

6.0 Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.

7.0 Qualifying Requirements for Bidders:

01. QUALIFYING REQUIREMENTS:

The Bidder who wishes to participate in the bidding shall satisfactory establish that it fulfills the Qualifying Requirements stipulated hereunder:

1.1The Bidder should have supplied installed and commissioned a CCTV System having atleast 60 no. of CCTV cameras in the preceding 7(seven) years.

1.2The Bidder should have supplied installed and commissioned IP Based CCTV System during last 7(seven) years with either of the following executed value(s) of the contract(s):

(a) Single order of value not less than `476.54 lacs. OR

(b) Two orders of value not less than `297.84 lacs each. OR

1.3 FINANCIAL CRITERIA

1.3.1The average annual turnover of the bidder in the preceding three (03) financial years as on the date of Techno commercial bid opening, shall not be less than `595.67 lacs (Rupees Five Hundred Ninety Five Lacs Sixty Seven Thousand Only)

1.3.2The Net Worth of the bidder as on the last day of the preceding financial year shall not be less than 100% of its paid-up share

capital

1.3.3In case the bidder is not able to furnish its audited financial statements on standalone entity basis, the un-audited unconsolidated financial statements of the bidder can be considered acceptable provided the bidder furnishes the following further documents on substantiation of its qualification:

(a)Copies of the un-audited unconsolidated financial statements of the bidder along with copies of the audited consolidated financial statements of the Holding company.

(b)A certificate from the CEO/CFO of the Holding company, as per the format enclosed in the bid documents, stating that the un-audited unconsolidated financial statements form part of the consolidated Annual Report of the company.

In cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

1.3.4In case a bidder does not satisfy the financial criteria, stipulated at Cl. 1.3.1 and /or Cl. 1.3.2 above on its own, the holding company would be required to meet the stipulated turnover requirements at Cl. 1.3.1 above, provided that the net worth of such holding company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the holding company.

In such an event, the bidder would be required to furnish along with its bid, a Letter of Undertaking from the holding company, supported by Board Resolution, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the contract by the bidder in case of award.

1.3.5The unutilized line of credit for fund based and non-fund based limits with cash and bank balance including fixed deposits of the bidder as on a date not earlier than 15 days prior to the date of Techno commercial bid opening, duly certified by the Bankers shall not be less than `220.40 lacs (Rupees Two Hundred Twenty Lacs Forty Thousand Only). In case certificates from more than one bank are submitted, the certified unutilized limits shall be of the same date from all such banks.

1.3.6Where another company of the group acting as the treasury centre is responsible for treasury management of the bidder having combined credit/guarantee limits for the whole group, the bidder would be required to provide a banker#s certificate regarding the unutilized line of credit for fund based and non-fund based limits together with cash and bank balances including fixed deposits available to such treasury center. Further, treasury center shall certify that out of the aforesaid limits certified by the bankers, the bidder shall have access to the line of credit of a level not less than the amount specified at Cl. 1.3.5 above. In proof of this, the bidder would be required to furnish along with its bid, a letter of undertaking from the Treasury centre, supported by a resolution passed by the Board of Directors of the holding company, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the contract by the bidder in case of award.

1.3.7In case the bidder#s unutilized line of credit for fund based and non-fund based limits stipulated at Cl. 1.3.5 above is not sufficient, a comfort letter from one of the bankers specified in the bidding documents unequivocally stating that in case the bidder is awarded the contract, the Bank would enhance the line of credit for fund based and non-fund based limits to a level not less than the specified amounts to the bidder or to the Treasury Management Centre, as the case may be, shall be acceptable.

1.3.8NOTES for QR above

(i)The word #executed means, the bidder should have achieved the criteria specified in the above QR even if the total contract is not completed/closed.

(ii)A work completed in the preceding seven (7) years as on the date of techno commercial bid opening, even if it has been started earlier, will also be considered as meeting the qualifying requirements.

(iii)In case where audited results for the last financial year as on the date of Techno commercial bid opening are not available, the financial results certified by a practising Chartered Accountant shall be considered acceptable. In case, bidder is not able to submit the Certificate from practising Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. Further, a certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents stating that the financial results of the company are under audit as on the date of Techno-commercial bid opening and the certificate from the practising Chartered Accountant certifying the financial parameters is not available.

(iv)Net worth means the sum total of the paid up share capital and free reserves. Free reserves means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of assets, write back of depreciation provision and amalgamation. Further, any debit balance of profit and loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduces from reserved & surplus.

(v)Other income shall not be considered for arriving at annual turnover.

Notwithstanding anything stated above, the employer reserves the right to verify any information/ document furnished inspect the works carried out by the Bidder and also assess the capabilities and capacity of the Bidder/ his collaborators/associates/subsidiaries/group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

II. Mode of payment for purchase of tender documents: a) On-line:

Bidders can view/download the tender documents after logging in our e-tender site:

i)By clicking on #e-tender# in home page of www.ntpctender.com

ii)In the Internet browser directly type the URL https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

After logging to our e-tender site as mentioned above, the bidder can pay the requisite tender fee through payment gateway by clicking #pay tender fee# as mentioned in the #Bidder#s Manual# and Guidelines to Bidders# which are available on the SRM Login screen. In case of any difficulty, please contact help desk no. 0120-2952319

b)Off-line: Tender fee can be made in form of Demand Draft only in favor of NTPC Ltd., payable at State Bank of India, Rihandnagar (code no.7523), Bijpur or Union Bank of India, Rihandnagar (code no. 550116), Bijpur and the same should reach NTPC Rihand in the communication address given at S.No.10.

c)Exemptions of cost of tender documents : Refer clause No. (III) (c)

Request for tender documents received after the last date as mentioned, due to delays of postal/courier services or without requisite cost of tender documents shall not be entertained.

In case request for Tender Documents is obtained by post, any delay or loss will be the sole responsibility of the Contractor and NTPC shall not be responsible for any postal/communication delay.

III. Bid Security (EMD): Bidder has to submit earnest money deposit (EMD) in hard copy (off-line) of requisite value in a separate envelope super scribing #EMD Envelope# which must reach the office at the address mentioned below before the bid submission deadline as mentioned in the e-tender of our SRM system.

i)#EMD Envelope# should contain the EMD of requisite value, strictly in valid form as mentioned below at Sl.No. III) a)/b) as per applicability or valid supporting document in support of seeking exemption of EMD as III) c).

ii)If Bid security (EMD) in original of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD their offer shall be rejected.

iii)EMD may be furnished in any of the following forms.

a) For EMD amount of any value :

(i) Pay order / demand draft / Bankers cheque in favor of NTPC Limited, from any Nationalized or scheduled bank, payable at the State Bank of India, Code No.7523 or Union Bank of India, Code No.550116, Rihand Nagar (Bijpur), Dist. Sonebhadra (UP).

(ii) E-Payment by Credit Card/Debit card/Net Banking on the NTPC e-tender portal

b)In case EMD amount is more than Rs.50,000/-, then besides above: Bank Guarantee (BG) from a Nationalized Bank/other banks (as per NTPC approved list) also will be acceptable. Format of BG against Bid security and list of banks for Bid security are attached. BG should be unconditional and irrevocable and should be valid for a period of 45 days beyond the bid validity period. The Bank Guarantee verification check list duly filled in as per format attached has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in #Yes#.

c)Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006,for goods produced and services rendered, shall be issued the bid documents free of cost and shall be exempted from paying Earnest Money Deposit.

Further, in case of tenders where splitting of quantity is possible, participating MSEs quoting price within price band of L1 + 15 percent shall also be allowed to supply a portion of requirement by bringing down their price to L1 price in a situation where L1 price is from someone other than a Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed to supply up to 20 percent of total tendered value. In case of more than one such MSE, the supply will be shared proportionately (to tendered quantity).

However, in case of tenders where splitting of quantity is not possible, participating MSEs quoting price within price band of L1 + 15 percent shall be allowed to execute the package by bringing down their price to L1 price in a situation where L1 price is from someone other than a Micro and Small Enterprise. The award shall be made as follows:

Award shall be given to L1 bidder if L1 bidder is a MSE. In case L1 bidder is not a MSE, then all the MSE vendor(s) who have quoted within the range of L1 + 15%, shall be given the opportunity in order of their ranking (starting with the lowest quoted MSE bidder and so on) to bring down its price to match with L1 bidder. Award shall be placed on the MSE vendor who matches the price quoted by L1 bidder.

If no MSE vendor who has quoted within range of L1 + 15% accepts the price of L1 bidder then the award shall be made to the L1 bidder. The benefit as above to MSEs shall be available only for goods/services produced & provided by MSEs for which they are registered. MSEs seeking exemption and benefits should enclose a attested/self certified copy of registration certificate, giving details such as stores/services, validity (if applicable) etc. failing which they run the risk of their bid being passed over as ineligible for the benefits applicable to MSEs.

Note: Generally in tenders having Itemwise evaluation, splitting is allowed unless otherwise specified in the Special Purchase Conditions (SPC). Further, in tenders having Packagewise evaluation generally splitting is not allowed. Please refer Special Purchase Condition for specific tender provisions.

d)The bid security of all the unsuccessful bidders will be returned after award of the job.

e)No interest shall be payable by NTPC on the Bid Security.

f)Any Bid not accompanied by a bid security in a separate sealed envelope, shall be rejected by the employer as being non-responsive and returned to the bidder without being opened.

IV. No Deviation Certificate: No deviation, whatsoever, is permitted by the Owner to any provisions of bidding documents. The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to all provisions of Bidding Documents (NO Deviation Certificate) online as per format enclosed .Only after acceptance of the above condition the bidder shall be allowed to submit the bid. In case any deviations, variations and additional conditions are found anywhere in the bid (Techno commercial Bid & Price Bid), the same shall not be given effect to the evaluation and it will be considered that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective of any mention to the contrary anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

V. Clarification on Bidding documents: Bidder can seek clarification through e-mail or in hard copy upto the time specified as mentioned in the bidding document. The queries will be answered by NTPC and posted in the c-folder. The bidders can view all queries and all answers once they are posted in the c-folder.

VI. Issuance of Tender Document to any bidder shall not construe that bidders are considered qualified. The qualification status shall be examined by the Tender Committee during the process of evaluation.

VII. Following credentials are to be submitted by the bidders along with bid documents in support of meeting the qualifying requirement as stipulated for each package.

a)Legible Copies of Award letter with Bill of Quantities of similar nature, job completion certificate, copies of MB (bills/receipts) etc. in proof of value of work executed, clearly indicating the executed value of the work.

b)Audited Balance sheet and Profit & Loss account.

c)Partnership deed/affidavit for proprietorship/certificate of incorporation.

d)Copy of PF code allotted by RPFC.

e)Copy of Sales Tax Registration.

f)Proofs of execution of orders value, turnover and other requirements to meet the QR for the work, as mentioned above.

g)Cost of tender documents (Non-refundable) as mentioned above in the form of Demand draft only.

h)PAN and Service Tax Registration.

VIII. General Conditions:

a)The bids shall be received upto 15.00 Hrs. on date of Bid Opening shall be opened at 15.30 Hrs. on the same date as stipulated above in the presence of bidder, who wish to be present.

b)In case, the date of Bid opening coincides with HOLIDAY, the shifted to next working day at the same time.

c)Details of the work to be executed and terms & conditions of the tender are stipulated in the tender documents.

d)Notwithstanding anything stated above, NTPC reserves the right to assess bidder#s capability & capacity to perform the contract, should the circumstances warrant such assessment in overall interests of the Owner.

e)NTPC reserves the right to issue, reject any or all bids or cancel/withdraw the invitation for bids without assigning any reason whatsoever thereof and in such case no bidder/intending bidder shall have claim arising out of such action.

f)Tender document is not transferable.

8.0Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.

9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action.

10.0 Address for Communication

PACKAGE IN-CHARGE: D. K. Singh, AGM(Contracts)

ADMINISTRATIVE BUILDING, NTPC LIMITED , RIHANDNAGAR, DISTT: SONEBHADRA (UP) # 231223 Telephone : 05446 # 247216 Fax : 05446-242110

e-mail: dksingh03@ntpc.co.in

PACKAGE CO-ORDINATORS:

AMIT KR. SINGH, SR. MANAGER (Contracts)