NTPC invites/Sealed Bids/Tenders/Proposal from eligible bidders/parties for supply of

following item.

NTPC LIMITED

(a Govt of India Enterprise)

FARAKKA SUPER THERMAL POWER STATION

(Domestic Competitive Bidding)

INVITATION FOR BIDS/NOTICE INVITING TENDERS Date: 12.05.2017

NTPC invites Sealed (EMD+QR) plus Bids/Tenders/Proposal (Tech+Price) from eligible

bidders/parties for the following item

: :

NIT No.

Ref No. & Description of

Package

Sale start

date/ Sale

close date

Last date & time

for receipt of bid

Bid Opening Date

(EMD, Tech Bid,

QR)

PUR/16-

17/13(E-tender

BIN 40072638)

Procurement, Erection,

Testing and

Commissioning of

Electrical Actuators for

one to one replacement

of existing electrical

actuators of St-I (3X200

MW units) under mega

R&M budget of St-I at

FSTPS (Thru e- tender

/SRM without Reverse

Auction- BIN 40072638)

15.05.2017/

10.06.2017

30.06.2017 (14:30

Hrs)

30.06.2017 (15:00

Hrs)

Notes

a) The above shall be processed through e tendering mode without reverse auction for which also please visit

our website: www.ntpctender.com –or--ww.etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart for participation

in e-tendering.

b) Technical Bid (offline), QR(offline) & EMD (offline) for the above tenders will be opened on respective Bid

Opening Date(BOD). Date of Price Bid opening (online) shall be intimated later on to all qualified bidders.EMD

may be paid online also through our payment portal.

c) Tender fee of Rs.2,250/- is to be paid for sl. no. 1 to purchase tender documents ( through online ICICI portal

available at www.ntpctender.com or by sending DD to address mentioned below.) DD should be in favor of

NTPC Ltd & payable at SBI Andua

d) For Detailed & Original IFB/NIT and bidding documents, please visit at www.ntpctender.com, www.ntpc.co.in

or www.etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart or may contact AGM (Purchase), C&M/Purchase

Section, Farakka Super Thermal Power Station, PO: Nabarun, Dist. Murshidabad, West Bengal, PIN-742236, on

Ph.No.03512-226816, Fax no:03512-226818.

Mandatory Information

NIT NO.

PUR/16-17/13 ( E-Bid No: 40072638)

Date of NIT

09.05.2017

Source of NIT

a) Prabhat Khabar (Hindi) (on 09.05.2017)

b) The Pioneer Delhi Metro (on 09.05.2017)

c) The times of India, Kolkata Metro (on 09.05.2017)

d) Aajkal (Bengali) (on 09.05.2017)

Brief Description /

Scope of Work

Procurement, Erection, Testing and Commissioning of Electrical Actuators for

one to one replacement of existing electrical actuators of St-I (3X200 MW

units) under mega R&M budget of St-I at FSTPS (Thru e- tender /SRM without

Reverse Auction

No of attached

Documents

Job Location

NTPC FARAKKA (W.B)

Tender document

15.05.2017-10.06.2017

sale & Close date

Tender Document

cost

Rs.2250/- (Rs. Two Thousand Two hundred Fifty only) (Bank charges

will be extra in case of online purchase)

Mode of payment

DD in favor of NTPC Ltd. , payable at SBI , Andua (Code : 7099) Or

online payment thru payment gate way or exemption certificate (NSIC/

SSI only)

10.

Package Co-

ordinator E-mail

surajitsarkar@ntpc.co.in

11.

Alternate Package

Co-ordinator E-mail

skmitra05@ntpc.co.in/renukumari01@ntpc.co.in

Optional Information

Tender Document sale (Start Date )

15.05.2017, 09:00 Hrs

Tender Document Sale (close Date)

10.06.2017, 17:30 Hrs

Last date of receiving of request for tender

document

10.06.2017, 17:30 (for offline & online

application)

(Special note: NTPC will not be responsible for

late receipt of application due to postal delay)

Last date of submission of Bid (ON -LINE)

30.06.2017, 14:30 Hrs

BID OPENING DATE (Technical bid, ,EMD

& QR )

30.06.2017 at 15:00 Hrs.

Date of price bid opening

Date of Price Bid opening (online) shall be

intimated later on to all qualified bidders in due

time

Earnest Money Deposit (EMD)

Rs 2, 52,000/-

(Rs. Two Lakh Fifty Two Thousand only)

Qualifying Requirement

Mentioned below / as per annexure

Terms & conditions

Mentioned below / As Per Annexure

Note: Case is to be processed thru SRM/ E-tendering without reverse auction. Intending

bidders should have a valid class-3 Corporate Digital certifificate. For detail go through,

T&Cs attached. Online Bid must be submitted using class-III corporate digital

signatures only , Online Bid submitted using digital signatures other than Class III

corporate digital signatures will lead to rejection of bids.

Qualifying Requirement

Qualifying requirement for Procurement, Erection, Testing and Commissioning of Electrical

Actuators for one to one replacement of existing electrical actuators of St-I (3X200 MW units) under

mega R&M budget of St-I at FSTPS

Case Details:

Material Description

Procurement, Erection, Testing and Commissioning of Electrical Actuators

for one to one replacement of existing electrical actuators of St-I (3X200

MW units) under mega R&M budget of St-I at FSTPS

Quantity (approx)

1 No.

Delivery Schedule

24 months

Inspection remarks

INSPECTION CLAUSE:

1. PRE-DISPATCH INSPECTION BY RIO AS PER P.O. TERMS.

2. VENDOR SHOULD SUBMIT QUALITY PLAN FOR REVIEW

AND APPROVAL OF NTPC LTD.

EMD value

Rs 2, 52,000/- (Rs. Two Lakh Fifty Two Thousand only) by DD In

favor of NTPC Ltd, payable at SBI, Andua (Branch code: 7099) or

BG as per NTPC format or exemption by way of NSIC/SSI West

Bengal.

GUIDELINE for Participation in SRM/ E- tender

Access To Tender Document:

This is an e- tender case without reverse auction. Tender document can be accessed /

downloaded from NTPC website: www.ntpctender.com. After paying the stipulated tender fee. &

Bid creation / submission can be completed after log on to our e-tender portal:

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

Using valid LOGIN ID/ Password, allotted to vendors by NTPC.

Please ensure that you have the vendor code, user ID and password. In case you do not have

either vendor code or user ID and Password, please contact NTPC well in time and at least

three days before last date of paying the tender fee.

Tender Fee Payment:

A) Tender fee can be paid through ICICI payment gateway or alternatively through

demand draft/ Bankers Cheque , in favor of NTPC Ltd. , payable at SBI , Andua (

Branch Code : 7099 ).

B) In case of receiving the payment through demand draft/banker cheque,

authorization shall be given by NTPC Farakka for allowing the vendor to create

the bid. In case payment is made through ICICI payment gateway, this is done

automatically.

C) In case there is a failure in making the Tender Fee due to any link failure on Payment

Gateway, it is suggested that the payment may be made once again and subsequently

you may take up with concerned officer designated for refund of earlier payment.

D) In case of Offline payment, the bidder has to submit application at NTPC Farakka along

with DEMAND DRAFT (Non-refundable) for tender fee in favour of NTPC Ltd., payable at

SBI, Andua (Branch Code-7099) Within the schedule.

E) The application envelope must be super scribed with NIT No./ Bid Invitation No. In

case a bidder desires to participate in more than one tender, separate application is

required to be made against each NIT accompanying a separate DEMAND DRAFT as

mentioned above.

F) Firms registered with NSIC are exempted for tender fee submission. Application along

with a copy of Valid NSIC certificate to be submitted to NTPC Farakka , well in advance

(within Schedule) to give authorization to access the bid .

G) Application with all relevant documents should reach in the office of AGM (Purchase)

within the schedule. NTPC will not be responsible in any way for late receipt of request

for tender documents due to any postal delay or delay of any form in transit.

H) Address for communication: AGM (Purchase), NTPC Limited, Farakka Super Thermal

Power Station, P.O. Nabarun, Dist. Murshidabad, Pin. 742 236, West Bengal. (Phone No.

03512-226816/226816, Fax No.03512-226818)

Earnest Money deposit (EMD) Payment:

A) EMD of stipulated value is to be submitted physically Offline/Online in prescribed form within

the scheduled period.

B) EMD, if submitted offline, is to be submitted in any one of following forms:

(a) Demand Draft in favour of NTPC Limited payable at SBI-Andua (code=7099)

(b) Banker Cheque

(d) Bank Guarantee in standard format of NTPC (enclosed) from Nationalized bank (list of

acceptable banks, enclosed ) irrevocable and operative till 30 days after the validity of the

offer.

Note : No Bank Guarantee shall be accepted for EMD amount up to 20,000.00, However, EMD

amount exceeding Rs 20,000.00 may be accepted in all the above forms

C) EMD may be paid online also for e-tenders. For online payment, please refer "Online EMD

manual" available on the logon page of NTPC e-tender (www.etender.ntpclakshya.co.in).

D) Please note that the firms registered with NSIC or Small Scale Industries, are exempted

from furnishing Earnest Money. A photocopy of valid registration certificate preferably

attested by Gazetted Officer/ Magistrate 1st class, giving details, such as validity, stores

and monetary limits, is to be submitted for EMD exemption, failing which they run the risk of

their tenders being passed over as ineligible for the concession

However, the above shall be governed by the details given in General Purchase Condition.

Technical Bid & Price Bid submission:

A) This is a E-tender case and bidders shall submit bid (Technical Bid in OFFLINE & Price

Bid in ONLINE ONLY). Bids sent in physical form thru any other means/ media is not at

all acceptable & it may be liable to be rejected.

B) Confirmation of Acceptance of material specification, Acceptance of Fraud Policy

guarantee and other Terms & conditions etc, along with deviation statement indicating

cost of withdrawal of deviation are to be attached in C- Folder , as per attached format.

C) In case of any deviation in tech specification with respect to tender enquiry, same to be

clearly specified as per deviation statement & to be attached in C- Folder during online

bid preparation.

D) Price justification document towards the quoted price ( in form of copy of P.O placed by

any govt agency , PSU etc may be uploaded / attached in C- Folder .

E) A screen shot is being provided which may be helpful for online bid preparation /

submission however ,It is to be noted that actual process at some stage may slightly

differ from that.

F) All the bid related documents viz. technical bid, catalogues, data sheets, drawings, etc

are to be uploaded with your digital signatures in the tender document folder (Using ‘un-

price bid ‘tab) under created bid option

G) All attachment in C- Folder should be either on the Letter Pad of Company

OR Company name should be mentioned on Header or Footer level

EMD & QR (Qualifying Requirement) Document Submission- Offline:

H) QR is to be submitted in Physical Form / Offline within the scheduled period. EMD can

be submitted offline/online. For offline payment, please refer point no.3. For online

payment, please refer "Online EMD manual" available on the logon page of NTPC e-

tender (www.etender.ntpclakshya.co.in). First Envelope containing Earnest Money

Deposit to be Marked as “A” & Second Envelope containing Qualifying Requirements

to be Marked as “B” .

I) Above Two Sealed envelopes (A&B) must be super scribed with NIT No./ Bid Invitation

No., Date of Opening (Technical ) ,Sender’s Name and Address. In addition to this, 1

Envelope (A) to be marked “EARNEST MONEY” or “NSIC/SSI Registration

Certificate” as the case may be. 2

Envelope (B) to be marked as “QUALIFYING

REQUIREMENTS.

Note : Above two envelopes (A&B ) shall be kept in a single big envelope super

scribing the details of these two envelopes & NITNO/ Bid Invitation No with BOD

(Technical )

J) Technical Bid / Price Bid of the Bidders who have not submitted requisite amount

of EMD or / and who do not satisfy the Qualifying Requirements shall not be

considered.

K) All the documentary evidence like Sales Tax/VAT Registration Number, relevant

Purchase

Order copies, completion certificate/ execution proof of P.O (in form of Challan/ invoice

Inspection clearance/ MDCC OR payment receipt etc. ), supporting documents towards

Annual turnover (e.g. audited balance sheet or profit & loss account sheet etc. ) are to be

Enclosed with the Qualifying Requirement (Envelope B ) to fulfill all the Q.R. clauses.

QR document should contain preferably a brief summary of all covered / submitted

Document.

L) NTPC will not be responsible in any way for late receipt of these document (EMD&QR)

due to any postal delay or delay in any form in transit.

Others:

A) It is to be insured that vendors should have valid Login ID/ Password before creation of

Bid. Please contact NTPC well in advance to get the same.

B) Vendors should have valid Class III Digital Signatures with sufficient validity to participate

in E- Tender / SRM .

C) Use Hold button during bid preparation often in order to avoid loss of data in case any

break in the link. It may be noted that the system would automatically logoff in case of no

activity for more than 10 minutes. Hold is temporary saving of bid. it can be used

repetitively .

D) All rates to be filled in are to be the unit rates only. System automatically calculates the

total price, which can be viewed in Output Preview. Amount in words need not be filled in

as the system would automatically calculate and mention in the Output Preview

E) All deviations/exceptions, if any must only be given in the Deviation Schedule to be

uploaded in the C-Folder. Any deviation/exception mentioned elsewhere would not be

given effect to.

F) All applicable taxes and duties must be mentioned clearly while filling the rates of the

taxes and duties. In case the same are not mentioned separately, it would be assumed

that the applicable taxes and duties are inclusive in the bid price.

G) All attachment in C- Folder should be either on the Letter Pad of Company OR

Company name should be mentioned on Header or Footer level

H) All attributes must be suitably replied to, before submission of bid.

I) We have been certified SA-8000 company and our SA-8000 Policy is as under:

We at FSTPS are committed to build a long term partnership with our employees and other

stakeholders by adopting our vision & mission statement, core values, implementing the

principles of global compact and respect employees right to systematically manage occupational

health and safety issues.

We shall achieve these by adopting a company wide culture that promotes:

a) Involvement of all employees in implementation of SA 8000 standard and in continual

improvement initiatives in all social issues.

b) Learning and training opportunities to all employees.

c) Complying national and other applicable international instruments and their interpretation.

As a part of SA 8000 requirements suppliers/sub-suppliers are to assessed by NTPC or their

representative for SA-8000 requirements.

Note:

NTPC reserves the right to access the capacity and capability of bidders after scrutiny of

applications and reserves the right to reject any or all tenders without assigning any reasons.

Help Desk (problem related with Login ID / C- Folder attachment ):

In case of any problem related with login ID / password & C- Folder, vendors may pl contact on

following nos. Helpdesk Contact Nos. 0120-2952319 or 0120-2597319 or 0120-2410252 or

2410259 or 0120-2410306 .

Contact details of concerned person at NTPC Farakka :

a) Surajit Sarkar (AGM/ Purchase ), E-mail Id : surajitsarkar@ntpc.co.in , Ph: 03512-226816

b) S K Mitra (DGM / Purchase ), E-mail ID : skmitra05@ntpc.co.in , Ph: 03512- 226809

c) Renu Kumari (Mgr/ Purchase), E-mail ID: renukumari01@ntpc.co.in , Ph: 03512-226824

We have been certified SA-8000 company and our SA-8000 Policy is as under:

We at FSTPS are committed to build a long term partnership with our employees and other stakeholders

by adopting our vision & mission statement, core values, implementing the principles of global compact

and respect employees right to systematically manage occupational health and safety issues.

We shall achieve these by adopting a company wide culture that promotes:

Involvement of all employees in implementation of SA 8000 standard and in continual improvement

initiatives in all social issues.

Learning and training opportunities to all employees.

Complying national and other applicable international instruments and their interpretation.

As a part of SA 8000 requirements suppliers/sub-suppliers are to assessed by NTPC or their

representative for SA-8000 requirements.

Note :

a) NTPC reserves the right to access the capacity and capability of bidders after scrutiny of

applications and reserves the right to reject any or all tenders without assigning any reasons.

b) NTPC will not be responsible in any way for late receipt of request for tender documents/bid

due to any postal delay or delay in any form in transit or breakdown in the internet

communication system etc at the end of the vendor.

Request for Login ID on NTPC eTender.

If you are already a supplier of NTPC, and interested in participating in eTenders of NTPC,

please fill in the following form. & send to NTPC authority (Package Co-coordinator ) Well in

advance.

Form – A

Request for Login ID on NTPC eTender.

If you are not a supplier of NTPC, and interested in participating in eTenders in NTPC,

please fill in the following.

Form A

New Vendor (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

PAN number: ___________________________________________________

CST number: ____________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ____________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _______________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid

Invitation along with the DD of required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________ Pre ERP

Post ERP

Phone Number: ____________________ Extn: _________________

Email ID: _______________________________________________________

Contact Person’s Name: ____________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _______________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender

code given is Pre-ERP or Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the option of DD is

opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid

invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact

person as mentioned in the Bid Invitation.