NTPC Limited
(A Government of India Enterprises)
Farakka Super Thermal Power Station
Contracts and Materials Department
P.O. Nabarun, Dist. Murshidabad, West Bengal, Pin. 742236
Telephone: 03512-226813/6801 Fax: 03512-226813/6811
NOTICE No. EOI-01/17A Date. :
09.05.2017
Invitation for “Expression of Interest by Agencies for Deployment of
Hired Vehicles at NTPC-Farakka”
Contents:-
General Information
1. Annexure – 1: Rates for deployment of vehicles.
2. Annexure- A: Application Format blank for submitting “Expression of Interest”.
3. Annexure- B: Terms & Conditions for acceptance by Agency.
4. Annexure- C: EFT Form
5. Annexure- D: Fraud Policy Acceptance Form
6. Annexure- E: Check list for documents to be enclosed
General Information:-
FARAKKA Super Thermal Power Station (FSTPS) is a coal based power plant of NTPC
Limited (A Govt. of India Enterprises). The total installed capacity is 2100MW consisting of
Stage I: 3X200 MW, Stage II: 2X500 MW and Stage III: 1X500 MW. The plant is located at
a distance of 03 KM for NewFarakka Railway Station, 100 KM from Berhampore Dist. HQ of
Murshidabad and 300 KM (approx.) from Kolkata.
Applications are invited in prescribed forms from experienced and resourceful agencies to
submit “Expression of Interest for Deployment of Hired Vehicles at NTPC-
Farakka”.
1) “Expression of Interest” needs to be corroborated by a deposit of Rs.5,000/= through
Demand Draft drawn in favour of NTPC Ltd, Payable at S.B.I. Andua(Branch code-7099)
or UBI Khejuriaghat (Branch code KJAC69)and all other details as sought. This deposit amount
will be converted to Security deposit against award for “Deployment of Hired Vehicles”.
2) Last date for the receipt of Expression of Interest application duly filled, with all documents
in support of complying our requirement is 31.05.2017.
3) Application complete in all respect should reach at office of AGM (CS),/Sr. Manager(CS),
Farakka Super Thermal Power Station, NTPC Limited, PO: Nabarun, Dist. Murshidabad –
742236, West Bengal, on or before 31.05.2017, by post or hand delivered.
4) NTPC shall not be responsible for any postal delay, loss or non receipt of request application
sent through post.
5) NTPC reserves the right to verify authenticity of the information furnished to assess the
capability before listing of selected agency, as well as to accept /reject the same without
assigning any reason thereof. No correspondence / queries will be entertained in this regard.
IMPORTANT
1) Mere Expression of Interest by an agency does not confer any right to the issuance of
work order for deployment of hired vehicles at NTPC-Farakka agencies who are
desirous deployment of their vehicles at NTPC-Farakka should also submit copies of all
documents sought and produce original documents as and when asked by NTPC for
verification. Failure to produce such documents may lead to summarily rejection of
their applications.
2) After receipt of the information/ documents above, NTPC would scrutinize and register
the names of the parties as per the relevant work area. Decision of NTPC would be
final and no further correspondence will be entertained.
3) If all relevant details and copies supporting documents is not mentioned and/or
furnished in “Expression of Interest”, then the same would be summarily rejected
and would not be considered.
4) If space is inadequate in any column, separate sheets should be used to give complete
details, up to date information and support document copies.
5) NTPC reserves the right to reject any application for enlistment without assigning any
reasons what so ever.
6) In case, the date of last date of receipt of application coincides with HOLIDAY, the same
shall be shifted to next working day.
7) Address of the Concerned Executive
AGM (C&M/CS) & Sr. Manager(Contracts), 1st floor, Administrative Building NTPC-
Farakka, PO. Nabarun, PIN-742236 Dist: Murshidabad (West Bengal).
Mob. No.: 9434095240 Phone No. : 03512-226801/6803, FAX : 03512-226813
ANNEXURE – 1
Rates for deployment of different type of vehicles on Contract (monthly Rate) basis
A
B
C
D
E
F
Sl
Type of
Vehicle
Model
Deployment
Hrs
Monthly Hire
Charge with
Driver
(Rounded
Value in Rs.)
Required
quantity
1
Jeep
(Non- AC)
Sumo Gold
/ Bolero
CX BS IV /
EX
12
32000.00
31 Nos
Cost of Diesel
will be
Reimbursed
as per actual
consumption
for AC
Vehicle @ 10
Km/Ltr. and
for NON AC
Vehicle @ 12
Km/Ltr.
as per
prevailing
market rate
2
Jeep (Non-
AC)
Sumo Gold
/ Bolero
CX BS IV /
EX
24
48000.00
13 Nos
3
Jeep (AC)
Mahindra
Scorpio
S2 2WD
12
36500.00
1 No
4
Jeep (AC)
Mahindra
Scorpio
S2 2WD
24
52500.00
1 No
5
Car
(AC)
Maruti Swift
Dezire /
Tata Indigo
VXI / eCS
LX CR4
12
29500.00
5 Nos
The quantity mentioned above is indicative only. Actual quantity may vary upto (+/-) 5%.
Note: Price Variation Clause is applicable for wages of Driver (Semi Skilled category) only.
Annexure-A
“Expression of Interest
Name of the Agency…………………………………………………………….……….
Address for communication: - …..………………………………………………………
a) Ph No: 1) Mobile: 2) Land Line:
b) E-Mail : …………….…………………………………………………………………..
4) PF Code No: 5) PAN No:
6) Service Tax Registration No: ……………………………………………………………..
Agency’s interest to deploy type & number of vehicles as per rate schedule given in Annexure
Type of Vehicle
(The vehicles to be provided for 12 / 24 Hrs duty basis as per
requirement of NTPC)
Number of
vehicle in
figure
Number of Vehicle in Word
01
Car AC(Tata Indigo eCS LX CR4 / Swift Dzire VXI)
02
Jeep AC(Mahindra Scorpio S2 2WD)
03
Jeep Non AC ( Tata Sumo Gold CX BS-IV / Mahindra
Bolero Plus EX)
5)
Following are the details & particulars against the package applied for:-
Sl
No
Make & Model of
Vehicle (AC or Non-AC)
Type of Vehicle
(CAR/JEEP)
Name of Owner
Registration
Number & Date
Date of
Manufacturing
1
2
3
4
5
6
7
8
6) Copy of the documents to be Submitted (Mandatory for Works/Services)
a) PF registration certificate
b) Service Tax registration certificate.
c) PAN Card/Latest income tax clearance certificate
d) Acceptance of NTPC Fraud Prevention Policy
e) Proof of ownership of the vehicle (at least for one vehicle) or with compliance of Power of Attorney or Joint undertaking
with his Financier that if the work is awarded to the applicant, Financier will guarantee/arrange to provide necessary
loan for at least 01(one) number of such vehicle.
f) Application for consideration under PAP Category (for PAPs only).
7) Additional documents/ information to be submitted
a) EFT Form duly filled (ANNEXURE-C)
b) Service Tax Registration Certificate
Certified that to the best of our knowledge, the information provided above are correct. Also confirm our acceptance of the Terms &
Conditions mentioned at Annexure-B.
Signature of the applicant with Seal
Annexure- B
Scope of Work & Terms & Conditions for acceptance by Agency.
The basic Scope of Work include –
1. Mobilization and deployment of Vehicles with driver(s) for 12 hrs daily duty / 24 hrs
daily duty on Rate Contract (monthly hire charge) basis, at a Pre-Fixed Rate.
2. The Rate Contract will be awarded for 2 years, or for shorter duration (say, 6 months/1
year etc.)as per NTPC’s Requirement.
3. The Vehicle hiring rates will be as per NTPC Ltd approved Pre-Fixed Rates, as given in
the attached Annexure. The fixed hiring Rate will be valid for two years, from the date
of approval.
4. Thereafter, the Rate will be reviewed for revision, based on prevailing min. wages
and Fuel Index (i.e. during revision) and the then revised rate will be binding for the
balance period of the on-going contracts, also.
5. Cost of Diesel will be Reimbursed as per consumption @ 10 Km/Ltr (for AC Vehicle)
and @ 12 Km/Ltr (for Non AC Vehicle), as per prevailing market rate, on producing
documentary evidence.
6. All other charges for maintenance & consumables, statutory requirements like
Insurance, registration, Commercial Taxes etc. and Salary (including PF, ESI,
Bonus,Medical, leave etc.) of the Driver(s) will be in the Contractor’s Scope.
7. Depending on need/unsatisfactory performance NTPC may temporarily suspend or
terminate the service of any vehicles with a prior notice of one month to the
contractor.
8. For deployment of Vehicles under contract basis, self-owned vehicles only will be
considered.
9. During the tenure of the contract, the vehicle shall not be rented out to any other
party even when the vehicle is not in use. In case, EIC is out of station, the concerned
vehicle should report to person authorized by EIC or otherwise report to Auto Base.
TERMS & CONDITIONS
1. The Vehicle hiring means the deployment of vehicle along with driver for 12 hrs/ 24 hrs daily
duty basis.
2. The vehicle shall not be earlier than 2016 Model.
3. The vehicle should be insured and shall cover third party also.
4. For deployment on Contractual basis, the vehicle must be commercially registered.
5. The Agency should have independent P.F Code and service Tax Registration No.
6. Service tax on hire charges will be paid extra as per prevailing norms & rates.
7. Extra Payment (in case of 12 hrs basis deployment), @ Rs. 35 /- per hr. will be paid for beyond
normal duty hours in working days and @ Rs. 27 /- per hr. for entire duty hours on Sundays &
Holidays, as per certification of the NTPC official / user department. In both the cases, the
Contractor must pay the amount @ Rs. 27.00 per hour to his driver(s).
E.g – Suppose, a vehicle (of 12 hrs duty) is on duty from 8:30 a.m to 9:30 p.m(13 hrs) , then, Rs.
35/ will be paid as extra payment for extra duty of 1 hr. Out of that, the contractor should pay
Rs. 27/ to his driver.
8. The vehicle, hired, will be deployed for local as well as outstation movement (as per Reqmt).
Toll Taxes & Parking fee etc., at actual will be reimbursed, on submission of proper relevant
receipts.
9. In case of Vehicle is required to be deployed in states other than W.B, necessary Road Permit
etc. has to be arranged by the Agency. Applicable Taxes/ Road permit charge etc. shall be
reimbursed on the basis of documentary evidences.
10. In case of 12 hrs Jeep/ Car, for occasional night halt at out station (as per requirement of NTPC
officials), Night halt charge @ Rs. 450 / per night will be paid, on certification of the concerned
NTPC officials. The Contractor should pay the night halt charges to the concerned driver(s)
employed by him. Where night halt charge is payable, extra payment will not be paid. i.e,
Clause 7 will not be applicable.
11. All statutory requirements like Commercial Registration, Road tax, Insurance, Road permit,
Pollution Certificate etc., as applicable as per motor vehicle act, are in the scope of the
agency.
12. The contractor shall engage experienced & obeying driver with proper valid driving license for
the vehicle. He may preferably engage existing drivers already engaged for the respective
department / senior official, under previous contract, with mutual consent.
13. For Vehicles deployed to senior officials, as per entitlement, availability of driver & vehicle
during odd hours, as per requirement, to be ensured by the agency.
14. In case of requirement, the driver along with the vehicle should report at duty during odd hours
and during Sundays & holidays, also. The instruction of EIC in this regard shall be binding.
15. Vehicle parking in the residence of the Senior Officers may be done on mutual consent
between the user and the contractor.
16. The final Bill will be paid, after complying the PF related formalities and clearance certificate,
as per present practice.
DUTY REQUIREMENTS:
1. The Vehicle should be in well maintained (both aesthetically & functionally) condition
with overall satisfactory running performance. If the vehicle is found as not up to the
mark, the contractor has to immediately arrange for another vehicle with good
performance.
2. The vehicle shall remain under control of EIC for 12/24 hours (as per deployment hrs
provision of the contract) duty per day. Normally, the vehicle will be used for local
duty. However, it may be deployed for outstation duty also.
3. The vehicle may be deployed at any offices of Farakka Project; however, depending
upon requirement, it may be stationed at other offices installations of NTPC - Farakka
at Lalmatia, Pathra, Berhait, Kumarpore etc. on temporary basis/ for short duration.
4. Any damage caused to a third party or NTPC property due to negligence of the
owner/contractor will be made good by the contractor.
5. Accommodation at site or nearby area etc. for the driver shall be arranged by the
contractor at his own cost.
INSURANCE:
1. Vehicle, driver, NTPC Staff/authorized representative of NTPC traveling in the vehicle
should be Insured against any accident and shall cover third party also. The insurance
shall cover all kinds of risk arising due to accident throughout the contract period. Any
compensation required to be paid against such damages to the vehicle or to the
property, injury or loss of life of commuter or third party shall be arranged by
contractor through such insurance policy. The contractor shall keep NTPC free from all
such encumbrances.
MAINTENANCE & PENALTY CLAUSE:
1. The quality maintenance, up-keeping and servicing of vehicle shall be the responsibility of the
contractor. Specifically, seats shall be maintained properly including interiors. Noise level of the
vehicle should be minimum and not disturbing. The vehicle should be cleaned daily and shall
be maintained properly.
If any defect/complaint of the vehicle reported by the EIC or his authorized representative
remains unattended, the current month's bill would be withheld till the defects/complaints are
rectified.
2. One day monthly off for routine check-up and preventative maintenance may be permitted
without levying any penalty or deducting hire charges and without providing any replacement
vehicle. However, prior permission is to be obtained from EIC for such release of vehicle.
3. In the event of break-down for more than two hours, adequate explanation to be provided to
engineer in charge and a deduction of Rs.100.00 (Rupees Hundred only) per hour shall be
made for non-deployment hours, from the bill. In case the contractor fails to provide
alternative arrangement, the contractor shall not be paid hire charge for non-availability
period.
Eg. – A vehicle is under B/D for 3 hrs; and an alternate vehicle is arranged for the rest of the
day. Then the hire charge for the day will be given but there will be a deduction of Rs.
300.00,from the monthly bill. If no alternate vehicle is arranged, day’s hire charge will not be
given.
4. In any day, for Non-deployment of Vehicle without any valid reason and /or unauthorized
absence of the Driver(s), the contractor shall not be paid hire charge for the non-availability
period and an additional deduction @ Rs.1000.00 (Rupees One thousand only) per
day/vehicle will be made from the monthly bill as deemed fit by engineer-in-charge.
5. Speedometer & kilometer of the vehicle must always be in working condition. However, if it is
not in working condition, the vehicle will be treated as out of service, till such time, the same is
put back in working condition. NTPC reserves the right to inspect and test the kilometre
calibration of each vehicle at any point of time and any tampering of the instrument noticed,
shall attract a levy of penalty of Rs.1000.00 (Rupees one thousand) per instance. NTPC shall
have the right to adjust the kilometre reading accordingly, in such a case.
PAYMENT OF WAGES:
1. The contractor should pay his driver(s) Wages and PF, at par Semi-skilled worker
Category (as per monthly payment of minimum wages act and as prevailing at
NTPC/Farakka).
2. Contractor shall have to give weekly Off/rest (generally on Sunday) and off on closed
Holidays to his driver as per Factory Act and shall comply with the labour laws as
applicable from time to time. No deduction of Wages & PF, from the monthly Salary of
the driver, is allowed for those Weekly Offs and Closed Holidays.
3. The contractor shall ensure timely payment of wages as per provisions of payment of
wages act and labour laws.
4. The Wages amount should be deposited in the respective Bank A/C of the driver(s),
with in 7th day of each month and the Record (Bank statement etc.) must be
produced with each R.A Bill.
5. The hire charge rates are inclusive of contractor's contribution (Employer's
Contribution) towards Provident Fund payable to his employees. PF should be
deposited in the very next month (of the month, in which Wage is given) and Record
(Bank statement etc.) must be produced with each month’s R.A Bill.
6. In case of night halt at outstation duty for vehicle hired for 12 hours duty the
Contractor should pay the reimbursable night halt charges (on certification of the
concerned NTPC officials) to the concerned driver(s) employed by him.
7. The Agency has to ensure the compliance of ESI provisions as per ESI Act.
COMMERCIAL CONDITIONS:
1. Minimum one Driver for 12 hours contract / 2 drivers for 24 hours contract shall have to be engaged.
2. In case of outstation movement, Toll Taxes & Parking charges at actual, if any, will be reimbursed, on
submission of proper relevant receipts.
3. For deployment on Contractual basis, the vehicle must be commercially registered.
4. Log book copies shall be submitted by the contractor to EIC on first working day of every month during
the contract period. Contractor has to arrange Log Book themselves. Payment will be released on the
basis of actual duty KM recorded and certified by EIC.
5. Recording/entry on the log book to be ensured by the contractor’s driver on daily basis.
6. Defect Liability : Nil
7. Price Variation Clause is applicable for drivers (Semi Skilled category) wages as per following :
“Reimbursement of increase in minimum wages, plus other components relating to the said increase
towards PF, Bonus, Leave, ESI and other allowances.”
PAYMENT TERMS:
1. Contractor has to submit Monthly R.A Bill for the vehicle hiring, along with signed Log Book and other
necessary documents like Bank documents for payment of Driver’s Wage & PF deposit etc., in the first
week of every month.
2. The payment will be released through Monthly R.A Bill after necessary verification / checking of the
Log Book etc. and on certification of EIC or his authorized representative.
ENROLLMENT AND ALLOTMENT OF VEHICLE ON CONTRACTUAL BASIS:
1. Interested Agencies have to submit Expression of Interest (EOI) against Open NIT (EOI), invited in the
local Newspaper.
2. They shall have to submit consent letter (EOI) for Rates and as well as Scope of Work and other Terms
& Conditions.
3. Interested Agencies have to submit Initial Security Deposit of Rs. 5000/- in the form of DD in Favour of
NTPC Ltd. and payable at Farakka along with Expression of Interest (EOI) which will be adjusted
against the S.D from R.A Bill.
4. Work Order will be issued to the parties based on equitable first come first serve basis.
5. The following Preferences (in respective order) will be maintained for allotment of Contract on
equitable first come first serve basis.
a. The PAPs (certified by HR) with self-owned and self-driven vehicle.
b. The PAPs(certified by HR) with self-owned vehicle.
c. Other PAPs(certified by HR)
d. Other willing Vendors will come next. However overall preference will be given to the agency, who can
deploy vehicle at the earliest.
e. The first allotted person will have his turn after completion of one complete cycle of allotment among
the prepared list of interested Vendors’ Panel.
6. The Rate Contract will be awarded for 2 years period. However at the end of 2
nd
year of contract,
depending on market condition and fitness of the vehicle, the same may be extended for a further
period of 01(one) year with rate revision (up ward or downward). This will be on mutual consent of
NTPC and the agency.
7. The fixed hiring Rate will be valid for two years. Thereafter, the same will be reviewed for revision and
the then revised rate will be binding for the balance period of the on-going contracts.
ANNEXURE-C
FORMAT FOR ELECTRONIC FUND TRANSFORMER
Vendor Name and Address:_______________________________________________________________
To
NTPC Limited-Farakka
Dear Sirs,
We hereby authorize the Employer to make all our payments through Electronic Fund Transfer System. The details for facilitating the
payments are given below:-(TO BE FILLED IN CAPITAL LETTERS)
1. NAME OF THE BENEFICIARY
2. ADDRESS
PIN CODE
3. TELEPHONE NO. (WITH STD CODE)
4. BANK PARTICULARS
A)BANK NAME
B)BANK TELEPHONE NO. (WITH STD CODE)
C)BRANCH ADDRESS
PIN CODE
D) BANK FAX NO. (WITH STD CODE)
E) BRANCH CODE
F) 9 DIGIT MICR CODE OF THE BANK BRANCH (Enclose copy of a cancelled Cheque)
G) BANK ACCOUNT NO.
H) BANK ACCOUNT TYPE (TICK ONE)
SAVING
CURRENT
LOAN
CASH CREDIT
OTHERS
IF OTHERS, SPECIFY
5) PERMANENT ACCOUNT NUMBER (PAN)
6) E–MAIL ADDRESS for Intimation regarding release of Payments
I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not affected at
all for reasons of incomplete or incorrect information, I/We would not hold the Employer responsible.
DATE SIGNATUTE
(AUTHORIZED SIGNATORY)
NAME:
OFFICIAL STAMP
BANK CERTIFICATION:
It is certified that above mentioned beneficiary bolds a Bank Account No. ………………… with our Branch and the Bank particulars
mentioned above are correct.
DATE SIGNATUTE
(AUTHORIZED SIGNATORY)
Authorization No.:
NAME:
OFFICIAL STAMP
ANNEXURE-D
FORM OF ACCEPTANCE OF FRAUD POLICY
Tender Notice No. FS/43/CS/EOI/ /2017
To
NTPC LIMITED,
Farakka Super Thermal Power Station,
P.O. : Nabarun,
Dist. : Murshidabad,
PIN. : 742 236,
West Bengal , INDIA
Ladies and/ or Gentlemen,
We have read the contents of the Fraud policy of NTPC displayed on its tender website
http://www.ntpctender.com and undertake that we along with our associate /
collaborator/ sub-contractors/ sub-vendors/ consultants/ service providers shall strictly
abide by the provisions of the Fraud policy of NTPC.
Yours faithfully,
Date : (Signature) ___________________
Place:
(Printed Name) _______________________
(Designation) __________________
(Common Seal) __________________
Signature & date of the Contractor with Seal
ANNEXURE-E
CHECK LIST (LIST OF DOCUMENTS TO BE ENCLOSED)
Sl.No.
Enclosed Document Detail
Enclosed?
Yes/ NO
1.
ANNEXURE-A Expression of Interest
2.
Expression of Interest deposit of Rs.5,000/=
3.
Service Tax / VAT Registration Certificate (Self attested/Notarized)
4
P.F. Registration Certificate from P.F. Authorities. (Self
attested/Notarized)
5
Acceptance of Fraud Policy
6
EFT Form duly filled up
7
PAN Card /latest income Tax clearance certificate
8
Proof of ownership of the vehicle (at least for one vehicle)
or
Compliance of Power of Attorney
or
Joint undertaking with his Financier that, if the work is awarded to
the applicant, Financier will guarantee/arrange to provide
necessary loan for at least 01(one) number of such vehicle.
9
Application for consideration under PAP Category (for PAPs only).