(A Government of India Enterprise)

PO:VINDHYANAGAR,DISTT.SINGRAULI(MP)486885

INVITATION TO BID/NOTICE INVITING TENDER

DOMESTIC COMPETITIVE BIDDING

Ref. No. VSTPP/CONTRACTS/OTE/2017 Dated: 08.05.2017

1. NTPC Limited–Vindhyachal Super Thermal Power Project, in Madhya Pradesh, invites e-tender bids / tenders / proposals from eligible bidders for the following packages:

2. Brief Description of NIT:

IMPORTANT NOTES:

* Bid document issue time (offline) from 10.00 am to 4.00 pm (Excluding Sunday/Closed Holiday).

** Date of opening of Price bid shall be communicated only to the bidders, who are found qualified at a later date.

- Type of Bidding Single stage two envelopes bidding. (Price bid

Shall be submitted online only)

- Last date of submission of queries by bidders, if any : 03.06.2017

- Submission of "No Deviation Certificate" : To be submitted by bidder invariably as per

Format enclosed [Annexure A-2 (INB)]

Note: Bids are to be submitted super scribing the tender reference as detailed below: -

PART	Envelope	Mode	Superscription on envelope*	Remarks
A	Envelope A	Offline	EMD	It shall be submitted in separate sealed envelope in Tender Box containing Requisite EMD in valid form
B	Envelope B	Offline	Technical Bid	It shall be submitted in separate sealed envelope in Tender Box containing: Total credential to fulfill all the criteria as mentioned in Qualifying Requirements at Sl. No.8 below.
C	_______	Online	Price Bid	The Price Bid/Rate Part shall be submitted online in SRM only.

* Name of Package and NIT No. are also to be super scribed on envelope.

Followings may kindly be noted that: -

• Price Bid shall be submitted online only. No financial terms including discount/premium to be quoted off-line or in C-folder.

• No deviation, whatsoever, is permitted by NTPC, as preparation of price bids, its opening and comparative evaluations are done online.

Hence, the quoted amounts as per the system shall only be considered for evaluation. Any documents/

conditions found offline shall be treated invalid and shall not be considered for evaluation.

3. Bidder can view/download the complete set of Bid documents as per the following procedure:

Login/ password status	Type of Vendor	Required documents for viewing our tender documents
A	Vendors already having SRM Vendor code and Password	Refer Clause No. 4 below.
B	Vendors already having SAP vendor code but does not have SRM Login ID and Password	1. Duly filled signed and stamped Annexure-II (format given below) should reach us at least 5 (five) working days prior to last date of bid document sale period at the address given below at Cl. 10. 2. After obtaining SRM login ID and password, the agency shall follow as per login password status “A” above.
C	New Vendor neither having any vendor code in SAP nor any SRM Login ID and Password	1. Duly filled signed and stamped Annexure-I (format given below) should reach us at least 10 (Ten) working days prior to last date of bid document sale period at the address given below at Cl. 10 along with following documents duly filled, signed and stamped: Partnership deed/affidavit for proprietorship/certificate of incorporation (as applicable). Scanned copy of PAN Card (self-attested) Address proof with Postal PIN code Copy of PF Registration Documents Copy of Service Tax Registration EFT FORM (Annexure-V) with original cancelled Cheque 2. After obtaining SRM login ID and password, the agency shall follow as per login password status “A” above.
Note: Digital Signature certificate (Class-III category is required) is a must for vendors to participate in e-tender. For further details please visit “Guidelines to Bidders” in SRM Login screen.

4. Mode of payment for purchase of tender documents:

1. On-line:

Bidders can view/download the tender documents after logging in our e-tender site:

9. By clicking on “e-tender” in home page of www.ntpctender.com

ii) In the Internet browser directly type the URL

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

After logging in to our e-tender site as mentioned above, the bidder shall pay the requisite tender fee through payment gateway by clicking “pay tender fee” as mentioned in the “Bidder’s Manual” and also in Guidelines to Bidders” which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no. 0120-2952319

2. Off-line: Tender fee shall be made in the form of Pay order / Demand draft / Bankers Cheque in favor of “NTPC Limited”, from any of the list of Nationalized or Scheduled Bank enclosed at Annexure-III, payable at Vindhyanagar/ Singrauli/ Waidhan of Madhya Pradesh, and the same should reach to us at least three working days prior to last date of bid document sale period at the address given below at Cl. 10.

3. Exemptions of cost of tender documents: Refer clause No. 05 (iii) (c)

Request for tender documents received after the offline last date as mentioned i.e. up to 26.05.2017 at 4:00 pm shall not be entertained.

5. Bid Security (EMD): Bidder has to submit earnest money deposit (EMD) of requisite value in a separate envelope offline super scribing “EMD Envelope” containing (Requisite EMD in valid form and “No Deviation Certificate”) as detailed above, the same must reach to the office at the address mentioned below before the bid submission deadline as mentioned in the e-tender of our SRM system.

1. “EMD Envelope” should contain the EMD of requisite value, strictly in valid form as mentioned below at Sl. No. iii) a)/b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii) c).

2. If Bid security (EMD), in original, of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD amount their offer shall be rejected.

3. EMD may be furnished in any of the following forms.

1. For EMD amount of any value: Pay Order / Demand Draft / Bankers Cheque in favor of “NTPC Limited”, from any of the list of Nationalized or Scheduled Bank enclosed at ANNEX- III, payable at Vindhyanagr/ Singrauli/ Waidhan of M.P.

2. Unconditional and irrevocable Bank Guarantee from a nationalized bank/ scheduled bank. The bid security shall remain valid for a period of 45 days beyond the original bid validity period (180 days) or beyond any extension in the period of bid security. The Bank Guarantee verification check list duly filled in as per format attached has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in “Yes”.

3. Small Scale Industries registered with the National Small Scale Industries Corporation (NSIC) under single point registration scheme and SSI units registered with MP SSIDC for the said item/ services shall be exempted from payment of Tender Fee and EMD. Exemptions of EMD and other benefits to MICRO AND SMALL ENTERPRISES (MSEs) shall be governed as per enclosed ANNEX-IV. Bidders seeking exemption should enclose a self certified legible copy of valid registration certificate giving details such as items/ services for which registered, validity, monetary limit etc. along with their request of Tender Document. If the validity of the certificate has expired or the stores items are not matching with the tendered items such requests run the risk of their request being passed over as disqualified for this concession/exemption. In case of any doubt on eligibility of such exemption/ concession bidder may get clarification from NTPC Official before submission of their bid.

4. The bid security of all the unsuccessful bidders will be returned as promptly as possible as per terms of bidding documents.

4. No interest shall be payable by NTPC on the Bid Security.

4. Any Bid not accompanied by a Bid Security (EMD) in a separate sealed envelope, may be rejected online by the owner as being non-responsive and the technical bid envelop shall be returned to the bidder without being opened.

6. No Deviation Certificate: Bidders has to mandatorily accept the “No Deviation Certification” as an Attribute as per Format enclosed in C-folder.

7. Clarification on Bidding documents: Bidder may seek clarification through e-mail or in hard copy (offline) upto the time specified as mentioned in the bidding document. The queries will be answered by NTPC and posted in the C-folder/Brief of amendments. The bidders can view all queries and all answers once they are posted in the C-folder.

8. Qualifying Requirements:

1. The average annual turnover of the bidder during the preceding three financial years as on the date of bid opening should not be less than INR 08.02 Millions.

2. The bidder should have executed the work(s) of “Ash dyke maintenance/Ash dyke construction/Civi maintenance/Civil construction”, directly under, "PSU" / "Joint venture of PSU" / "Govt. Department" / "Quasi -Govt. Department." / "Public limited company" during last seven years as on bid opening date, with following executed value(s) of contracts:

• Single order of value not less than INR 06.41 Millions

Or

• Two orders each of value not less than INR 04.02 Millions

Or

• Three orders each of value not less than INR 03.21 Millions

Remarks:

1. The word “executed” means that the bidder should have achieved the progress specified in the QR even if total contract is not completed /closed.

2. Bid opening date refers to the first scheduled techno commercial bid opening date.

3. In cases where audited results for the last financial year as on the date of Techno commercial bid opening are not available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters.

9. General Conditions: (For submission of bid)

1. Sealed tenders signed in all pages should be submitted offline in two (02) parts: -

   1. Part (A) for EMD.

   2. Part (B) for Technical Bid

However, the Price part must be quoted in SRM only.

2. The bids shall be received upto 10:30 Hrs. on date of Technical Bid Opening (PART-A and PART B in offline and PRICE IN SRM), and PART-A and PART-B shall be opened at 11:00 Hrs. on the same date as stipulated above in the presence of bidder, who wish to be present.

3. In case, the date of Bid opening coincides with HOLIDAY, it shall be shifted to next working day at the same time.

4. In the evaluation and comparison of bids, NTPC Limited reserves the right to allow purchase preference to Central Public Sector Enterprises (CPSEs) and Joint ventures with CPSEs as admissible under the existing policy of the Govt. of India.

5. All credentials pertaining to this NIT must be submitted before the date of Bid Opening as mentioned in the NIT.

6. For bid submission, mandatory acceptance of bidders in Attribute Tab of SRM required for Letter of Undertaking (as per format attached in Tender documents in C-folder), No Deviation Certification (as per format attached in Tender documents in C-folder), Fraud Prevention Policy, Safety Rules, Banning Policy and Integrity pact (if applicable).

7. For other General Conditions i.e. Fraud Prevention Policy, Safety Rules, Banning Policy and Integrity pact (if applicable) please visit our website http://ntpctender.com.

8. For any postal/communication delay, NTPC Limited will not be held responsible.

9. Details of the work to be executed and terms & conditions of the tender are stipulated in the tender documents.

10. Notwithstanding anything stated above, NTPC reserves the right to assess bidder’s capability & capacity to perform the contract, should the circumstances warrant such assessment in overall interests of the Owner.

11. NTPC reserves the right to split, reject any or all bids or cancel/withdraw the invitation for bids without assigning any reason whatsoever thereof and in such case no bidder/intending bidder shall have claim arising out of such action.

12. Tender document is not transferable.

13. Package Coordinators of NTPC-Vindhyachal:

1. Sh Ramlal Paikara, DGM(C&M)

Mobile No.: 9425823427, email id: ramlalpaikra@ntpc.co.in

2. Sh A. K. Shivhare, Manager (CS)

Mobile No.: 9425823129, email id: ajaykumarshivhare@ntpc.co.in

10. Address for Communication:

AGM (C&M-Contracts)

NTPC Limited, Vindhyachal Super Thermal Power Project

P.O.- Vindhyanagar, Distt. –Singrauli (M.P.) 486 885.

Phone/fax : 07805-247439 

Addl. General Manager (C&M)

Annexure-I

REQUEST FOR LOGIN ID ON NTPC e-TENDER

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill the following.

Form-A:

For New Vender (Prospective)

Name : _________________________________________________________

Address : _________________________________________________________

_________________________________________________________

_________________________________________________________

State : ________________________ City : _____________________

Country : ________________________ PIN: _____________________

Telephone No. : ________________________ Extn.: _____________________

Mobile No. : ___________________________

Fax No. : ______________________________

E-mail ID : _________________________________________________________

Your Company’s Bank Name : __________________________________________________

Account No. : ___________________________________________

Branch : ___________________________________________

Address : _____________________________________________________

_____________________________________________________

PAN Number : ______________________________________________________

CST Number : ______________________________________________________

Excise Regn. Number: _____________________________________________________

SSI No. : _______________________________________________________

Contact Person’s Name: _________________________________________________

Designation : _______________________________________________________

Bid Invitation Number interested in: ___________________________________________

DD details as tender fee: Issuing Bank: _____________________________________

No. : ___________________________ Date of Issue: ________________________

Amount: ________________________ DD Valid till: ________________________

Note: Please download print and fill this form. Submit it to the Package In charge/Contact Person as mentioned in the Bid invitation along with the DD of required amount.

DD should be in favor of “NTPC Limited” payable at the ordering location mentioned the Bid invitation.

Annexure-II

REQUEST FOR LOGIN ID ON NTPC e-TENDER

If you are already a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill the following.

Form-B:

For Existing Venders

Existing Vender Code with NTPC: ______________________________ Pre ERP

Post ERP

Telephone No.: ________________________ Extn.: _____________________

Mobile No. : __________________________

E-mail ID : _________________________________________________________

Contact Person’s Name: __________________________________________________

Designation : _________________________________________________________

Bid Invitation Number interested in: _____________________________________________

DD details as tender fee: Issuing Bank: _____________________________________

No. : ___________________________ Date of Issue: ________________________

Amount: ________________________ DD Valid till: ________________________

Address and other details (Only in case of change):

Name : _________________________________________________________

Address : _________________________________________________________

_________________________________________________________

_________________________________________________________

State : ________________________ City : _____________________

Country : ________________________ PIN: _____________________

Telephone No. : ________________________ Extn.: _____________________

Mobile No. : ________________________

Fax No. : ______________________________

E-mail ID : _________________________________________________________

Your Company’s Bank Name : __________________________________________________

Account No. : _____________________________________________________

Branch : _____________________________________________________

Address : _____________________________________________________

_____________________________________________________

Note: Please tick the approximate box in front of vendor code to indicate whether the vendor code given is Pre-ERP or Post-ERP. Tender fee payment can be given through DD or Payment Gateway. In case the Option of DD is opted should be in favor of “NTPC Limited” payable at ordering location mentioned in the Bid invitation.

Request for login may be sent through E-mail or manually sent to Package in charge/control person as mention in the Bid Invitation.

Annexure – A2 (INB)

NO DEVIATION CERTIFICATE

(To be accepted as an attribute of online bid)

NAME OF PACKAGE & PROJECT: Job Contract for Civil maintenance of V-4A & V-4B ash dyke (Baliyari) for the year 2017-19 at NTPC Vindhyachal.

Bidding Document No. / NIT No.: 40074263

Bidders Name and Address

M/s To, AGM (C&M)-I/c

NTPC Vindhyachal

Dear Sir,

1. With reference to our Bid Proposal No.-** Dt… for “ABOVE PACKAGE & PROJECT” bid document No. stated as above, we hereby confirm that we comply with all terms, conditions and specification of the bidding Documents read in conjunction with Amendment (s) /Clarifications(s)/Addenda/ Errata (if any) issued by the Employer prior to opening of Techno – Commercial Bids and the same has been taken into consideration while making our Techno- Commercial Bids & Price Bid and we declare that we have not taken any deviation in this regard.

2. We further confirm that any deviation, variation or additional condition etc, or any mention contrary to Bidding Documents and its Amendment (s)/ clarification(s)/ Addenda/ Errata (if any) as mentioned at 1.0 above found anywhere in our Techno- commercial Bid and/ or Price Bid, implicit or explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever to Employer, failing which the bid security shall be forfeited.

Date-16/04/201 (Signature) ____________________

Place: (Name ) ____________________

(Designation )____________________

(Common Seal)____________________

** Agency’s forwarding letter ref No and date, if any, may be entered

Note: This No Deviation Format must be submitted duly Filled, Signed and

Stamped along with Bid.

Annexure – III

List of Banks for Bank Guarantee for Bid Security

Annexure – IV

1. EXEMPTION FROM PAYING TENDER FEES & EARNEST MONEY DEPOSIT:

Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or Udyog Aadhar or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006,for goods produced and services rendered, shall be issued the bid documents free of cost and shall be exempted from paying Earnest Money Deposit.

2. PRICE PREFERENCE:

Further, in case of tenders where splitting of quantity is possible, participating MSEs quoting price within price band of L1 + 15 percent shall also be allowed to supply a portion of requirement by bringing down their price to L1 price in a situation where L1 price is from someone other than a Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed to supply up to 20 percent of total tendered value. In case of more than one such MSE, the supply will be shared proportionately (to tendered quantity).

However, in case of tenders where splitting of quantity is not possible, participating MSEs quoting price within price band of L1 + 15 percent shall be allowed to execute the package by bringing down their price to L1 price in a situation where L1 price is from someone other than a Micro and Small Enterprise. The award shall be made as follows:

1. Award shall be given to L1 bidder if L1 bidder is a MSE.

2. In case L1 bidder is not a MSE, then all the MSE vendor(s) who have quoted within the range of L1 + 15%, shall be given the opportunity in order of their ranking (starting with the lowest quoted MSE bidder and so on) to bring down its price to match with L1 bidder. Award shall be placed on the MSE vendor who matches the price quoted by L1 bidder.

3. If no MSE vendor who has quoted within range of L1 + 15% accepts the price of L1 bidder, then the award shall be made to the L1 bidder.

The benefit as above to MSEs shall be available only for goods/services produced & provided by MSEs for which they are registered. MSEs seeking exemption and benefits should enclose a attested/self-certified copy of registration certificate, giving details such as stores/services, validity (if applicable) etc. failing which they run the risk of their bid being passed over as ineligible for the benefits applicable to MSEs.

NOTE:

Generally, in tenders having Itemwise evaluation, splitting is allowed unless otherwise specified in the Special Conditions of Contract (SCC). Further, in tenders having Packagewise/Lumpsum evaluation generally splitting is not allowed. Please refer Special Conditions of Contract for specific tender provisions.

The benefits as above to MSEs shall be available only for goods/ services produced and provided by MSEs for which they are registered.

MSEs seeking exemption should enclose an attested/ self-attested copy of valid registration certificate giving details such as validity, stores/ services, etc. failing which they run the risk of their bid being passed over as ineligible for the benefits applicable to MSEs.

Annexure – V

BANK CODE
IFSC CODE
VENDOR CODE

E.F.T. Form

(TO BE RETURNED TO THE NTPC)

To

Vindhyachal Super Thermal Power Project

NTPC Limited , P.O. Vindhyanagar

Dist. Sidhi (MP) – 486885

Dear Sir,

REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH

ELECTRONIC FUND TRANSFER SYSTEM

We hereby authorize Vindhyachal Super Thermal Power Project, P.O. Vindhyanagar, Dist. Sidhi (MP)-486885 to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2. ADDRESS

3. TELEPHONE NO. WITH STD. CODE

4. BANK PARTICULARS

1. BANK NAME

2. BANK TELEPHONE NO.

3. BRANCH ADDRESS

4. BANK FAX NO. (WITH STD CODE)

5. 9 DIGIT MICR CODE OF THE BANK BRANCH

(ENCLOSE COPY OF A CANCELLED CHEQUE)

6. BANK ACCOUNT NUMBER

7. BANK ACCOUNT TYPE (TICK ONE)

H) IF OTHERS, SPECIFY

5. PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for Intimation regarding release of payments

7. a) IFSC CODE:

b) BRANCH CODE:

c) BANK CODE:

I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible.

SIGNATURE

DATE

(AUTHORISED SIGNATORY)

Name:

OFFICIAL STAMP

----------------------------------------------------------------------------------------------------------------------------------------------

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account No………………………………...

with our branch and the Bank particulars mentioned above are correct.

SIGNATURE

DATE

(AUTHORISED SIGNATORY)

Name:

OFFICIAL STAMP

Note: 1) CANCELLED MICR CHEQUE MUST BE ENCLOSED.

2) XEROX COPY OF PAN CARD TO BE ENCLOSED.

3) PLEASE MENTION SAP VENDOR CODES, if applicable.