NTPC Limited

(A Government of India Enterprise)

Kahalgaon Super Thermal Power Station

PO-Kahalgaon, Dist-Bhagalpur (Bihar)

FAX-06429-226644/226281

NOTICE INVITING TENDER (NIT)

(Domestic Competitive Bidding)

NTPC invites bids from eligible Bidders for “Unloading of Coal from IR/NTPC BOBR N Wagons, Segregation & Transportation of Stones & other Misc. works in MGR, vide CS No.-1006/5425” through e-tender under Open Tender Two Envelope bidding.

1. Brief Information of NIT

   NIT Subject	Unloading of Coal from IR/NTPC BOBR N Wagons, Segregation & Transportation of Stones & other Misc. works in MGR, vide CS No.-1006/5425
   NIT No. /Date	40074690 dtd
   Estimated Cost	Rs. 145.33 lacs.
   Completion Period	12 months
   Document Sale Start Date & Time	03.05.2017, 18:00 Hrs
   Document Sale Close Date & Time	20.05.2017, 17:30 Hrs
   Source of IFB/NIT	Kahalgaon Super Thermal Power Station
   Contract Classification	Services Contracts
   Last Date for seeking clarification	26.05.2017
   Last Date and Time for Bid submission	03.06.2017, 15:30 Hrs.
   Technical Opening Date & Time	03.06.2017, 15:31 Hrs.
   Price Bid Opening Date	To be informed later
   Cost of Bidding Documents	Rs.2,362.00
   EMD Amount in INR	Rs. 3,23,000.00 (For details including  exemption of EMD, refer clause-5 as mentioned below)

2. Bidder can view/download the complete set of Bid document as per the following procedure.

3. Mode of Payment for purchase of tender document:

1. On-Line:

   1. Vendors can view/download the tender document after logging in our e-tender site

1. by clicking on “e-Tender” in home page of www.ntpctender.com or

2. by directly going to the e-tender site in the following address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as mentioned in the “Bidder’s Manual” and “Guidelines to Bidders” which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

2. Off-Line: DD/Banker’s Cheque shall be made in favour of NTPC Ltd. preferably payable at SBI CSTPP Area Branch Colgong (Branch code:6949) or Allahabad Bank, Branch code:0211932, NTPC Township Branch and should reach NTPC, Kahalgaon in the address given at sl. No.17.

3. Exemption on Cost of Tender Document: Refer Clause 5 (iii) (c) below.

4. Tender fee is non-refundable.

4. Bid Security: (EMD):

Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of requisite value in a separate envelope super scribing “EMD Envelope”, which must reach the office at the address mentioned at Sl. No. 17.0 before the bid submission deadline as mentioned in the e-tender of our SRM system.

1. “EMD Envelope” should contain the EMD of requisite value, strictly in valid form as mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii. c).

2. If Bid Security (EMD) in Original of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be rejected.

3. EMD may be furnished in any of the following forms:

1. For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited and drawn preferably on SBI, CSTPP Branch, Kahalgaon (Branch Code-6949) or Allahabad bank, NTPC Township Branch, Branch Code-0211932

2. In case EMD amount is >Rs 50,000.00 then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached as Annexure-I and VII respectively. BG should be unconditional and irrevocable and should be valid for a period of 45 days beyond the bid validity period. The Bank Guarantee Verification Check List duly filled in as per format attached as Annexure-V has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in “Yes”.

3. SSI units of Bihar / SSI units (of other states) registered with the National Small Scale Industries Corporation shall be exempted from the payment of Earnest Money Deposit. Bidders seeking exemption should submit a Photocopy of valid registration certificate preferably attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details such as validity, stores etc.

If the validity of the certificate has expired or the stores items not matching with the tendered items run the risk of their tenders being passed over as ineligible for this concession/exemption. 

In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC official before submission of his bid.

4. The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

5. The Bid Security shall be forfeited in any of the following circumstances by the Owner without any notice or proof of damage to the Owner:

1. If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in the Bid Proposal.

2. In case the Bidder does not accept the corrections towards the discrepancies in their bid, where ever the breakup of prices have been asked separately.

3. If any deviation, variation or additional condition etc found anywhere in our technical and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever to employer, failing which the bid security shall be forfeited.

4. In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the acceptance of Letter of Award / Purchase Order.

5. In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required Contract Performance Guarantee in case the same is required as per conditions of the P.O / LOA.

6. If the bidder / their representative commit any fraud while competing for this contract pursuant to Fraud prevention policy of NTPC.

6. No interest shall be payable by NTPC on the Bid Security.

7. ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

5. No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate) on line as per format enclosed at Annexure-III placed in Schedules and formats section. Only after acceptance of the above condition the bidder shall be allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be considered that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

6. Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as mentioned in the bidding document.

The queries will be answered by NTPC and posted in the c-Folder. The bidders can view all queries and all answers once they are posted in the c-Folder.

7. Brief Description of items:- “Unloading of Coal from IR/NTPC BOBR N Wagons, Segregation & Transportation of Stones & other Misc. works in MGR, vide CS No.-1006/5425”.

8. Qualifying Requirements of Bidders:

In addition to the requirements stipulated in Section ITB (Instructions to Bidder), the bidder should also meet the qualifying requirements stipulated hereunder:

1. The bidder should have successfully executed work of “Unloading/ Loading/ Transportation of coal or any other mineral(s)”/ “maintenance of rail lines”/ “track hopper maintenance/ cleaning” (or any combination of these) in any NTPC Stations/SEBs/Govt./Semi Govt./PSU/”NSE or BSE enlisted Company” during preceding seven (07) years prior to date of techno-commercial bid opening as per the following criteria.

Three similar works/orders each costing not less than Rs. 64.59 Lakhs.

or

Two similar works/orders each costing not less than Rs. 80.74 Lakhs.

or

One similar work/order costing not less than Rs 129.18 Lakhs.

2. Average annual financial turnover of the bidder during preceding three (03) financial years prior to date of techno-commercial bid opening shall not be less than Rs. 161.48 Lakhs.

Note:

(a) The word “executed” mentioned in clause 01 means that the bidder should have achieved the criteria specified in clause 01 with ANY of the following conditions:

• Case-I: The work/order is started earlier (prior to the period stipulated in Clause-01) but completed within the stipulated period as mentioned in clause 01. In such cases, entire executed value of the relevant work vide that work order shall be considered for evaluation.

• Case-II: The work/order is started and completed within the stipulated period as mentioned in clause 01.

• Case-III: The work/order is started within the stipulated period as mentioned in clause 01 but not completed as on the last date of stipulated period. In such cases, “In Progress” executed value of the relevant work vide that work order as on the last date of stipulated period, shall be considered for evaluation.

Remarks: (i) Any of the above cases shall be supported by documentary evidence issued by the owner.

(ii) In case of composite work/BOQ, the bidder shall have to furnish Certificate from owner certifying the value of specific nature of work, as mentioned in Clause-01.

(b) Other income shall not be considered for arriving at annual turnover.

(c) In cases where audited results for the last financial year as on the date of the Techno-Commercial Bid opening are not available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. Further, a Certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents stating that the financial results of the Company are under audit as on the date of Techno-Commercial bid opening and the Certificate from the practicing Chartered Accountant certifying that financial parameters is not available.

(d) Similar works/orders means “Unloading/ Loading/ Transportation of coal or any other mineral(s)”/ “maintenance of rail lines”/ “track hopper maintenance/ cleaning” (or any combination of these), as defined in Clause-01.

1. Following documents must be uploaded in the c-folder, failing which the offer shall be liable for rejection:

1. Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying requirement of the NIT.

2. Technical Bid:

   1. All TECHNICAL DATA SHEETS as per the format provided in the tender document duly filled.

   2. Any other data/information as sought in our tender document

3. Company/Firm Details:

   1. Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of directors.

   2. Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.

4. Copy of Service tax registration certificate.

5. Copy of Sales Tax Registration / VAT Certificate

6. Copy of valid independent PF code no. issued by concerned RPFC.

7. Copy of PAN card.

8. Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-X mentioned in the bid document)

2. Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

3. NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.

4. NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/bids due to any postal delay or delay, in any form, in transit.

5. If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the date will be shifted to the next working day.

6. Tender document is not transferable.

7. Package Co-ordinator:

    1)  Ms. Bipasha Mallick, e-mail:bipashamallick@ntpc.co.in

8. Address for Communication:

AGM(C&M)

Kahalgaon Super Thermal Power Project

NTPC, Kahalgaon,

Dist: Bhagalpur

State: Bihar

PIN: 813214

Annexure No 1

Annexure No 2

Annexure-3

e.f.t. Form

Bidder’s Name and Address: To,

NTPC Limited,

.............................................

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below

(to be filled in capital letters)

1. name of the beneficiary

2. address

3 TELEPHONE NUMBER (WITH STD CODE)

4. bank particulars

(a) bank name

(b) bank telephone no. (with std code)

(C) BRANCH address

(d) bank fax no (with std code)

5. branch code

5. 9 digit micr code of the bank branch (Enclose copy of a cancelled cheque)

5. bank account number

5. bank account type (tick one)

if others, specify,

5. permanent account number (pan)

6. e-mail address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the owner responsible.

signature

(authorised signatory)

date________________ name_______________________

office stamp

bank certification:

It is certified that above mentioned beneficiary holds a bank account no. .................................... with our branch and the Bank particulars mentioned above are correct.

signature

(authorised signatory)

Date________________

Authorization No.:....................................

NAME: __________________________

Office stamp