NTPC Limited

(A Government of India Enterprise)

EASTERN REGION-1 HEADQUARTERS, PATNA

NOTICE INVITING TENDER (NIT)

“Consultancy Contract for getting Municipal Clearance for Construction of Office-cum-

Residential Complex for ER-1 HQ Patna"

(Domestic Competitive Bidding)

NIT No: ER-1HQ/C&M/40074765

Date : 04.05.2017

1.0NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter.

Brief Scope of Work & other Specific details: “Consultancy Contract for getting Municipal

Clearance for Construction of Office-cum-Residential Complex for ER-1 HQ Patna "

2.0	Brief Details:
	Bid Invitation No.	40074765
	NIT Date	04.05.2017
	Document Sale Commencement Date & Time	04.05.2017,	10:00:00
	Document Sale Close Date & Time	18.05.2017,	17:30:00
	Source IFB/ NIT	Eastern Region-1 HeadQuarters, Patna
	Contract Classification	Civil Works Contract
	Tender Transaction Type	Open Tender Single stage Two Envelope
	Last Date and Time for Bid Submission	25.05.2017,	17:30:00
	Techno-Commercial Bid Opening Date & Time	26.05.2017,	12:30:00
	Cost of Bidding Document in INR	Rs. 900.00 (Rupees Nine Hundred only)
	Bid Security / EMD in INR	Rs. 59,000.00 (Rupees Fifty Nine
		Thousand only).
	Reverse Auction	Not Applicable

3.0Bid Security / EMD of Rs. 59,000.00 (Rupees Fifty Nine Thousand only) is to be paid in the form of Bankers Cheque / Demand Draft drawn in favour of NTPC Limited, payable at Patna.

An irrevocable Bank Guarantee of any Nationalised or Scheduled Bank* in favour of NTPC Ltd., Patna as per NTPC pro-forma is also accepted as Bid Security / EMD. Pro-forma of the Bank Guarantee given in bid documents.* list of banks is given in tender documents.

4.1Bid Security and Letter of Undertaking shall be submitted in a sealed envelope separately offline (by post/ by hand) latest by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and ‘Letter of

Undertaking’ shall be treated as non-responsive by the employer and shall not be opened. All credential filled up formats & supporting documents as asked by NTPC are to be given online as attachments with the bid.

Bid Document No.- ER-1HQ/C&M/40074765

	reach us at least seven working days prior to Last Date
	of Tender Fee Payment.
New Vendor neither	1. Duly filled Form-A (format given below) and PAN card
having any vendor	scanned / photo copy (Self Attested) along with the
code in SAP	detailed address should reach us at least seven working
nor	days prior to Last Date of Tender Fee Payment.
any SRM login ID and	2. Before download/ viewing the tender document, bidder
Password
	has to pay requisite tender fee either through payment
	gate way by clicking on “pay tender fee” after login in
	our SRM site or send D/D to us directly, which should
	reach us at least seven working days prior to Last Date
	of Tender Fee Payment.

Note:

1.The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e-tender site SRM login site) directly through below mentioned address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

They can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking on Login (e-Tender)

2.Digital Certificate (Class III) is a must for vendors desiring to participate in this tender. For further details regarding this please visit the link “GUIDELINES TO BIDDERS” in NTPC E-Tender Website. NTPC won’t be responsible for any vendor not having a suitable valid digital certificate.

8.0Qualifying Requirements:

1.The Bidder, as Enlisted Architect with any Municipal Corporation, should have executed similar work for any Govt. / Semi Govt. / PSU / NSE or BSE Enlisted Organisation during the preceding seven (07) Years, prior to the date of opening of Technical bid Opening.

2.The bidder should have successfully executed

i)Single work of value not less than Rs 23.30 Lakhs.

OR

ii)Two work orders of value not less than Rs 14.56 Lakhs

OR

iii)Three work orders of value not less than Rs 11.65 Lakhs

During last seven(07) preceding years before the schedule date of technical bid opening

3.The average annual turnover of the bidder, in the preceding three financial years as on the schedule date of Technical bid opening, should not be less than Rs 11.65 Lakhs (Indian Rupees Eleven Lakhs Sixty Five Thousand only)

Note:

i.Similar work mean “Planning”/ “Design” and “Execution”/ “ Supervision of execution” of large scale Residential/ Commercial / Educational Campus /Administrative building/ training institute, which may include but not limited to canteen, Hostel block, Guesthouse,

Bid Document No.- ER-1HQ/C&M/40074765

Residential campus for higher officials and staff quarters, shopping centre, Entry Gate and other related structures.

ii.Notwithstanding anything stated above, the employer reserves right to assess the capabilities and capacity of the Bidder/his associates/ subsidiaries/ group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the employer.

iii.The work “executed/completed” mentioned above means the bidder should have achieved the criteria specified above, even if the total contract is started earlier.

iv.Any of the case mentioned above shall be supported by documentary evidence issued by the owner

9.0As a proof of meeting the qualifying requirements, the scanned copies of the following documents will be required to be uploaded in the C-folder.

a)(i) Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned at (b) below

b)Documentary evidence issued by the employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills). An employer means Government / Large Industrial Organizations / Public Sector Enterprises.

c)“Copies of Balance Sheet and Profit & Loss Accounts as audited by a practicing

Chartered Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating the Books / Records / documents on the basis of which the Certificate is issued”.

d)The Bidder shall indicate on copies of credentials (copies of the work orders and performance / completion certificates from Govt. / PSU / Organizations as specified in the Qualifying requirements, the conditions (9.1.0 (A), (B) or (C) and 9.3.0 of Qualifying Requirements against which the credential is being submitted may be indicated on the document.

Original documents for verifications shall be produced as and when called for.

10.1The following documents shall also be submitted / uploaded by the bidders in C-Folder.

I.Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc with latest changes, if any.

II.Copy of Power of Attorney of Authorized Signatory (if applicable)

III.The bidder should have independent P.F. code number allotted by Regional Provident Fund Commissioner. Copy of PF code allotted by RPFC must be submitted with technical bid.

IV. Copy of Sales Tax registration, Service Tax registration, STCC/TIN, works tax Registration certificate.

V.Copy of PAN Card.

VI. The bidder should possess Service Tax registration number or must furnish an undertaking to furnish Service Tax registration number within one month of award of contract.

VII. Copy of registration with Central Government / State Government / Public Sector Undertaking if any.

Bid Document No.- ER-1HQ/C&M/40074765

VIII.	Details of manpower (Technical / Non Technical), Tools and Plants. Also the bidder
	must submit the list of works in hand and percentage completed.
IX.	Satisfactory evidence of authority / Power of attorney of the person signing on
	behalf of the bidder.

X.Bidders are requested / advised to check the qualifying requirements (QR) of the subject tender before downloading / buying the tender document online.

9.0NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and the bids of the bidder who is not meeting the qualifying requirement shall be treated as non-responsive and the price bid shall be returned to the bidder without being opened.

10.0Issuance of Bidding Documents to any bidder or Participation in the tender by the Bidder shall not construe that bidder is considered qualified.

11.0NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action. EMD only shall be returned without any additional financial liability to NTPC Limited.

12.0Tender documents are not transferable.

13.0If the date of bid opening coincides with a holiday, the date of bid opening shall be shifted to next working day.

14.0NTPC shall not be responsible for any postal delay / loss / damage or non delivery EMD / Bid Security, Certificate on Important Conditions and Letter of Undertaking.

15.0Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.

16.0Other terms and conditions of tender shall be as contained in Bid Documents.

17.0Address for Communication AGM (C&M),

NTPC Limited,

Eastern Region-1 HeadQuarters, Patna

2nd Floor, LNJP Bhawan, Dak Bunglow Crossing District- Patna - 800001. (BIHAR)

Phone: 0612 - 2234247 / 2227629.

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart (or) www.ntpctender.com (or) www.ntpc.co.in

Package Incharge:- Sri D K Bardhan, AGM(C&M), ER-1HQ, Patna

Phone- (0612) 2227629/ email: dkbardhan@ntpc.co.in

Contract Coordinator: - Ms Rachana Meena, Dy Manager(C&M), ER-1HQ, Patna Phone: 8544401301 email: rachanameena@ntpc.co.in

Bid Document No.- ER-1HQ/C&M/40074765

DETAILS TO BE FURNISHED FOR VENDOR CODIFICATION

1.Mandate form (EFT FORM) duly filled and signed by the bankers in the format as enclosed in Annexure 1.

2.Copy of cancelled cheque showing the details of the bankers and IFSC code on the cheque leaf (Cheque leaf should be from the same bank from where the mandate form has been signed and should be of the account holder, who will be the vendor under whose name vendor code is to be generated)

3.Copy of PAN card of the owner/ company. In case, owner’s PAN card is being given, a certificate on the letterhead should be given indicating that the proprietor of the company is the person on whose name PAN card is given and the Income Tax returns are filed with the PAN number given.

4.Copy of VAT registration certificate

5.Copy of Service Tax Registration

6.Copy of registration with PF authorities if registered

7.Company registration certificate copy

8.Detailed profile of the company with details of important contract/ order execution

9.Copy of partnership deed if it is a partnership company. Copy of memorandum of association and article of association in case of a Limited Company.

INDICATIVE CERTIFICATE FROM THE PROPRIETOR TO BE GIVEN ON THE LETTER HEAD OF

THE FIRM:

CERTIFICATE

THIS IS TO CERTIFY THAT I, “____(NAME OF THE PROPRIETOR)______” AM THE PROPRIETOR OF THE FIRM, “__________(Name of the firm) _____” AND ALL THE IT RETURNS OF THIS FIRM IS BEING FILED AGAINST PAN NO “_____ (PAN NO OF THE PROPRIETOR) _____”, WHICH IS IN MY NAME. I, AS THE PROPRIETOR, AM RESPOSIBLE FOR ALL THE TAX RETURNS AGAINST THE FIRM.

#- To be filled by new vendor (Prospective) who is not yet a supplier of NTPC and interested in participating in tendering process in NTPC.

Bid Document No.- ER-1HQ/C&M/40074765

ANNEXURE 1

MANDATE FORM/ EFT FORM

(TO BE RETURNED TO NTPC Limited, ER-1HQ, PATNA, duly filled & signed along with

cancelled cheque)

To

NTPC Limited

Eastern Region-1 Headquarters, Patna,

2nd Floor, LNJP Bhawan, Dakbunglow Chowk

Patna – 800001 (Bihar)

ATTN: AGM (F&A)

Dear Sir,

REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.

We hereby authorize NTPC limited, ER-1HQ, Patna to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS. USE OF BLACK INK IS ADVISED) 1.NAME OF THE BENEFICIARY

2.ADDRESS

Pin Code

3.TELEPHONE NO.(WITH STD CODE)

Land Line

Mobile

4.BANK PARTICULARS

A).BANK NAME AND ADDRESS:

Pin code

B). BANK TELEPHONE NO (WITH STD CODE)

C). RTGS/NEFT/IFSC CODE	:
D). BRANCH CODE NO	:

E)9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

F)BENEFICIARYS BANK ACCOUNT NUMBER:

Bid Document No.- ER-1HQ/C&M/40074765

DETAILS REQUIRED FROM VENDORS/ CONTRACTORS FOR

E-PROCUREMENT/ E-TENDERING

In NTPC, all transactions are through ERP. In line with this, tendering process will also be done through ERP system in e- procurement (e-tendering) mode. As you are well aware e-tendering will make the system more transparent, hassle free and comfortable to all concerned. You may visit our following websites for getting all the details, FAQs (Frequently Asked Questions), and other details of e-tendering process.

a)https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

b)http://www.ntpctender.com – and use the link “Click here to visit e-tender site”

Basic requirements of vendor/ contractors for e-procurement in NTPC:

a)The vendor/ contractor should have vendor code of NTPC for which details to be submitted in Form A. If you are already having a vendor code created in NTPC, these details need not be provided again.

b)Bidder should have e-mail ID for the person who will be doing transactions for e-procurement. It may be noted that the person shall be responsible for filling all the details in the e-tendering including the prices for bidding. Hence, this e-mail ID should be given with due care.

c)There should be internet connectivity preferably with broad band connectivity.

d)Class III Digital Certificate as per Indian IT Act from any of the certifying agencies.

(It may be noted that the class III digital certificates are used in e-tendering of various govt. agencies like PWD/ State electricity board etc. and if you are already using digital certificate for this purpose, same can be used for NTPC e-procurement also).

Some of these agency details are available in following web sites:

http://www.tcs-ca.tcs.co.in/

http://www.safescrypt.com/

http://www.mtnltrustline.com/

https://www.ncodesolutions.com/

https://www.e-mudhra.com/

e)Suitable training, if necessary will be given to the contractors for their e-bidding by NTPC

You are requested to fulfill the process of participating in the e-tendering as above and arrange to send the duly filled in Form B to enable us to keep you under e-tendering/ e-procurement list of vendors. It may be noted that in case you are not furnishing these details, we may not be in a position to consider you for e-tendering/ e-procurement cases.

In case you need any clarifications in this regard, you may contact:

1	Shri. D K Bardhan, Addl. General Manager (C&M)	Ph: (0612) 2227629
2	Ms Rachana Meena, Dy Manager (C&M)	Ph : 0612-2234391

Bid Document No.- ER-1HQ/C&M/40074765

Form A : (New prospective Vendors)

Request for Login ID on NTPC e-Tender.

If you are not a supplier of NTPC, and interested in participating in e-Tenders in NTPC, please fill in the following :

Vendor details

1	Name of Vendor:
2	Vendors Mail ID:
3	Address:
4	City:
5	State:
6	Country:
7	Pin:
8	Telephone NO
9	Fax Number:
Vendors Banker details
1	Bankers Name
2	Account Number
3	Branch
4	Bankers Address
Vendors Statutory Details
1	PAN Number
2	CST Number

3Excise Registration no

4	SSI Number

5

6

Vendors Contact details

1	Contact person
2	Designation
3	Mail ID

Bid Invitation Details

1Bid invitation no interested in

2	DD details as tender fee	Issuing bank
		DD no & Date
		Amount
		Valid up to

Note : Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the NIT/Bid Invitation along with the DD of required amount towards cost of bid documents (in case of Open Tender only). Vendors registered with NSIC and SSI units of the respective state are exempted from payment of Tender fee for open tenders, for limited tenders no tender fee is required.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

Signature :

Name :

Name of Company/ Firm with Seal :

Date :

Bid Document No.- ER-1HQ/C&M/40074765

Form B : ( for Existing Vendors)

Request for Login ID on NTPC e-Tender.

If you are already a supplier of NTPC, and interested in participating in e-Tenders of NTPC, please fill in the following form :

1	Existing Vendor code with NTPC	- PRE - ERP
2	Existing Vendor code with NTPC -	POST – ERP
Vendor details
1	Name of Vendor:
2	Vendors Mail ID:
Vendors Contact details
1	Contact person
2	Designation
3	Mail ID

Bid Invitation Details

1Bid invitation no interested in

2	DD details as tender fee	Issuing bank
3	DD no & Date		4. Valid up to
5	Amount
Vendor details ( ONLY IN CASE OF CHANGE )
1	Name of Vendor:
2	Vendors Mail ID:
3	Address:
4	City:		5.		State:
6	Country:		7.		Pin:
8	Telephone NO		9.	Fax Number:
Vendors Banker details
1	Bankers Name
2	Account Number		3.		Branch
4	Bankers Address
Vendors Statutory Details
1	PAN Number
2	CST Number

3Excise Registration no

4	SSI Number

Note : Please download the form. Please tick the appropriate box in front of vender code to indicate whether the vendor code given is Pre-ERP or Post ERP.

For Open Tenders, Tender fee (i.e. cost of bid documents) can be paid through DD or payment Gateway. In case the payment is opted through DD, it should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation. Vendors registered with NSIC and SSI units of the respective state are exempted from payment of Tender fee for Open Tender, for limited tenders no payment is required. Request for User ID & Password may be sent through E-mail or manually to the Package in charge / Contact person as mentioned in the NIT/Bid Invitation.

Signature :

Name :

Name of Company/ Firm with Seal :

Date :

Bid Document No.- ER-1HQ/C&M/40074765