DETAILED INVITATION FOR BIDS

5.Qualifying Requirements for Bidder:

1.0The bidder should have successfully executed contract for hiring of minimum one number of four-wheeler passenger vehicles used for transportation/commutation works like Ambulance/Bus/Mini-Bus/Sedan Cars/SUV Cars/Maruti Vas/Jeep/Cars of Engine Capacity 800CC or higher size for 8-24 hours daily operation for at least six months in last seven years.

2.0During the last seven (07) years, the intending bidder should have executed similar works:

a)One similar executed work costing not less than Rs.10.07 Lakhs

OR

(b)Two similar executed works costing not less than Rs. 6.29 Lakhs each

OR

(c)Three similar executed works costing not less than Rs.5.04 Lakhs each

3.0Financial Criteria:

The average annual turnover of the bidder for the preceding three (3) completed financial years ( 2013-14, 2014-15 and 2015-16) as on date of technical bid opening shall not be less than Rs.6.29 Lakhs. Vendor shall furnish Audited Financial Reports (Balance Sheet & P&L Account of last 3 years) against this criteria.

Note:

(i)Similar work means the work mentioned at para 1.0 above.

(ii)The relevant/necessary documents for meeting the above Q.R should be submitted along with the technical bid and should be self attested/online digitally signed by bidder.

(iii)The word “Executed” means, the bidder should have achieved the progress specified in the QR even if the total contract is not completed/closed and the same shall be supported by documentary evidence. (Completion certificate or copy of invoice against work executed or copy of receipt of payment).

(iv)Other income shall not be considered for arriving at annual turnover.

(v)For meeting the Financial criteria of the QR, audited financial statement is to be submitted.

In case, where audited results for the last financial year as on the date of Technical bid opening are not available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable.

In case Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters provided a certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents stating that the financial results of the company are under audit as on the date of Techno-commercial bid opening and the Certificate from the practicing Chartered Accountant certifying the financial parameters is not available.

(vi) NTPC reserves the right to visit the vendors facility for evaluating the Q.R criteria.

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DETAILED INVITATION FOR BIDS

A.Document to be submitted to AGM(C&M) Kawas in sealed envelope (offline) is as under:

Envelope must contain Earnest Money Deposit (EMD) and be superscribed

“Hiring of 1 No Maruti EECO Ambulance Van of Model 2016 or later”, NIT

No…………………..date:………………………from

_________________________________________ (Name and Address of bidder).”

NOTE:

1)The EMD must be submitted/received by us prior to technical bid opening date , otherwise their technical bid shall not be opened.

2)EMD can also be submitted online through e-tender portal after login by the party against NIT before the bid submission deadline.

B.Technical Bid (Online Submission)

Technical (un-priced) Bid comprising of required documents as mentioned in Attachment -A of bid document along with required supporting documents shall be strictly uploaded online in C-folder as per instructions provided in “Instruction to Bidder-E-procurement” and Bidder’s Manual /Guidelines available on NTPC E-tender website.

Sequence of operations in brief for uploading in "C" folder:

Login Process bid bid no change General Data

unpriced bid

collaboration button

Attach in 'C' folder

Bidder should submit all the relevant documents in support of Qualifying Requirements and other conditions stipulated in the tender documents and technical details.

Original documents for verifications shall be produced as and when called for.

C.Price Bid (Online Submission)

The PRICE bid shall be submitted online by quoting prices of all the items as per instructions provided in “Instruction to Bidder-E-procurement” and Bidder’s Manual /Guidelines available on NTPC E-tender website. Prices submitted / uploaded elsewhere shall not be considered for evaluation. Following procedure must be followed while submitting price bid online.

Rate shall only be filled in " item data - condition" as same are to be considered for evaluation bid .

Sequence of operations in brief for filling of Amount in " item data – condition"

Login	Process bid	bid no	change	Item Data
Click on item no.		click on condition	button	Fill the rate & save (i.e
hold button)

The online bidding system will not allow bid submission after the respective specified expiry date and time. Bidders are advised to make sure that the bid submission is completed well in advance before the stipulated time for bid submission

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DETAILED INVITATION FOR BIDS

D.Tender Opening

Tenders shall be opened online as follows:

a)First Part of Opening:

EMD (received offline) will be opened as and when received before the technical opening date.

Technical Bid (QR documents / Technical offer as per attachments mentioned in Attachment -A ) shall be opened online on the scheduled day only of the bidders whose EMD are found in line with our requirements as mentioned in the tender documents.

Note:

i.All the supporting documents should have at least certified / attested by the bidder.

ii.After opening of Technical-bids, the documents submitted by the bidders against QR conditions will be scrutinized. NTPC reserves the right to seek clarifications / confirmations on Technical Bid during the evaluation of same (i.e. before opening the Price Bid) and the bidders shall furnish the details within a short period of time.

The bidders shall produce the original documents for verification of NTPC, as & when called for.

iii.In case the bidder fails to submit the documents in support of meeting the qualifying requirement (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected and the bid security shall be returned.

b)Second Part of Opening

The price bids of only those parties shall be opened who are found qualified after evaluation of the first part bid, for which separate intimation will be sent to such qualified bidders.

c)Other Conditions:

Earnest Money Deposit (EMD): The EMD offered shall, at bidders option, be in the form of (i) A Crossed Demand Draft/Pay Order/Bankers Cheque in favour of NTPC Limited payable at, Surat or (ii) an unconditional and irrevocable Bank Guarantee (BG) from any of the banks specified in the bidding documents. EMD can also be submitted online through e-tender portal after login by the party against NIT before the bid submission deadline. The format of Bank Guarantee towards bid security shall be in accordance with the ‘Performa for BG’ included in the bidding documents. EMD for an amount less than or equal to Rs. 50,000.00 shall not be accepted in the form of Bank Guarantee.

(A)The bid security shall remain valid for a period of forty five (45) days beyond the original bid validity period or beyond any extension in the period of bid validity subsequently requested

(B)ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND SHALL NOT BE OPENED.

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DETAILED INVITATION FOR BIDS

(C)Tender document will be issued free of cost to Micro and Small Enterprises. Such Enterprises are also not required to submit EMD, however they have to submit copy of NSIC Certificate/Enterprise Memorandum II issued by NSIC/DIC or any other body specified by Ministry of Micro, Small and Medium Enterprises GOI.

(D)Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s capability and capacity to perform the contract, should the circumstance warrant such assessment in overall interest of the owner.

(E)NTPC reserves the right to reject any or all bids or cancel / withdraw the Notice Inviting Tender without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action. In such circumstances, EMD only shall be returned without any additional financial liability to NTPC Limited.

(F)Tender documents are not transferable. Issuance of tender documents does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of Technical Bid and the Price bids of the bidder who is not meeting the qualifying requirements shall not be opened.

(G)If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.

(H)Above details are only indicative. Other detailed terms and conditions shall be as per our tender documents. Interested bidders are advised to visit the site and familiarize themselves with the site conditions.

Help Desk (problem related with Login ID / C- Folder attachment ):

In case of any problem related with login ID / password & C- Folder, vendors may pl contact on following nos. Helpdesk Contact Nos. 0120-2952319 or 0120-2597319 or 0120-2410252 or 2410259 or 0120-2410306 or 9650992097 or 9650991941 or 9650996029

Contact details of concerned person at NTPC KAWAS :

a)Shri. K K Yadav , Sr Manager (C&M ), E-mail kkyadav@ntpc.co.in, Ph: 9429892432

b)Shri. Arun Kumar (AGM/ C&M ), E-mail Id :arunkumar @ntpc.co.in, Ph 9429510631

ADDRESS FOR COMMUNICATION:

ADDITIONAL GENERAL MANAGER (CONTRACT & MATERIALS )

NTPC LIMITED

Kawas Gas Power Project

PO- Adityanagar

Surat-394516, GUJARAT

Phone- 0261-2877468 / 2877212

Fax:- 0261-2862692

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Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: _________________________________________________________

Address: ___________________________________________________

____________________________________________________

____________________________________________________

State:	_________________	City: ____________________________
Country:	_________________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _________________________________________

Account Number: _________________________________________________

Branch: _________________________________________________________

Address: ________________________________________________________

________________________________________________________

PAN number: ____________________________________________________

CST number: ____________________________________________________

Excise Regn Number: ______________________________________________

SSI Number: _____________________________________________________

Contact Person’s Name: ____________________________________________

Designation: ____________________________________________________

Bid Invitation number interested in: __________________

DD/BC/Pay Order details as tender fee: Issuing Bank: _____________________________

No: ________________Date of Issue: __________

Amount: ____________DD Valid till:____________

Note: Please download, print and fill up this form & Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD/BC/Pay Order of required amount & a cancelled cheque & EFT form duly filled in as attached herewith. DD/BC/Pay Order should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

Request for Login may be sent to Package in charge / Contact person as mentioned in the Bid Invitation.

G)11 DIGIT IFSC CODE CODE OF THE BANK BRANCH

H)BANK ACCOUNT NUMBER

I)BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IF OTHERS SPECIFY

5.PERMANENT ACCOUNT NUMBER (PAN)

6.E-MAIL Address for Intimation regarding release of payments

I/ We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not erected at all for reasons of incomplete or incorrect information, I/ We would not hold the Company responsible.

SIGNATURE

DATE

(AUTHORISED SIGNATORY)

Name :

OFFICIAL STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank Account No. _________________ with our branch and the Bank Particulars mentioned above are correct.

SIGNATURE

DATE

(AUTHORISED SIGNATORY)

Authorization No.: ……………………………………..

Name: