NTPC TAMILNADU ENERGY COMPANY LTD

(A Joint Venture of NTPC Ltd. and TANGEDCO)

CONTRACTS & MATERIALS DEPARTMENT

VALLUR THERMAL POWER PROJECT

BIDDING DOCUMENT

FOR

“Replacement of damaged / rusted fire water, cooling

tower, service water pipe lines in CHP”

Bidding Document No: NTECL / C&M / NIT- 143 / CS – 2727

(This document is meant for the exclusive purpose of bidding against this Bid Document No. / Specification only and shall not be transferred, reproduced or otherwise used for purposes other than that for which it is specificallyissued)

SECTION - I

Notice Inviting Tender (NIT) (Abridged)

NTECL invites sealed bids on Single Stage Two Envelope Bidding basis from eligible bidders for the following packages:

Bid documents can be downloaded from NTECL website against online payment or can be obtained on request with cost of bid document in the form of DD in favour of ‘NTECL’ payable at Chennai. Amendment if any, to this NIT shall be published in NTECL’s website only.

For detailed NIT please visit at www.ntpcntecljv.co.in/tenders.htm (or) may contact: AGM(C&M), NTECL, Vallur Thermal Power Project, Vellivoyal Chavadi Post, Ponneri Taluk, Thiruvallur District, Chennai - 600103, Tamil Nadu at Tel. Nos: 044 - 65351017 / 65351039 / 65351052 or in person.

IMPORTANT NOTICE:

NTECL - Vallur intends to consider vendors Enlisted with NTPC only for both Services and Materials. Hence please visit www.vendor.ntpc.co.in for Enlistment.

(Bidders are advised to regularly visit NTECL’s website for tender notices)

2.It is deemed that bidder shall accept all the terms and conditions mentioned in the tender documents without any deviation. For that the bidders are requested to accept the no deviation certificate for fulfillment of technical/commercial compliance. NO DEVIATION IS ACCEPTABLE TO NTECL.

Any Clarification related to the scope, terms & conditions of contract may please be sought before last query date. Clarifications received after last query date from the agencies will not be entertained. Suitable reply will be given to agencies based on their clarification before scheduled BOD. After this stage, no deviation is acceptable to NTECL.

3.The bids shall be received up to due date & time of bid opening at the Site Office of NTECL and shall be opened on the date and time as stipulated above in the presence of bidders who wish to be present. Only one authorized representative of the bidder shall be allowed for attending the tender opening.

4.The bidding documents shall be issued to all bidders upon their depositing the requisite cost of bidding documents along with request letter without prima-facie examination of qualification status. However, such issue of tender documents will not automatically mean that the bidders are considered qualified.

5.The qualification status shall be examined by NTECL during the process of evaluation and the decision of NTECL in this regard shall be final.

6.For fulfilling the Qualifying Requirements, intending bidder shall be required to submit the following documents along with their bid ( duly attested at least by authorized signatory of the tenderer ) :

a.Up to date copy of Profit & Loss Account and Balance Sheet of last three financial years ending 31st March 2016 duly audited by Chartered Accountant. In case where audited results for the last financial year as on the date of Techno commercial bid opening are not available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case, bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters.

b.Copies of Work Orders / Award Letters covering awarded value, detailed scope of work / terms and conditions / bill of quantities along with proof of execution such as completion certificate clearly showing the value of work executed during the period of contract, Bill Copy, Final Deviation Copy etc. in support of above Qualifying requirements. The bidder shall also provide the reference list of the organizations with contact address and phone numbers.

c.Copy of Permanent Account Number (PAN) issued by Income Tax authorities.

d.Copy of Service Tax Registration Number issued by concerned authorities.

e.No Deviation Statement (Schedule ”A” of Section-V)

7.The bidder/s should have the following and should submit copy of these documents along with QR documents(in Envelope-I) as statutory requirement:

9.Earnest Money Deposit :-

A.The EMD offered shall, at bidders option, be in the form of (i) Demand Draft/Pay Order/Bankers Cheque in favour of NTECL payable at Chennai or (ii) an unconditional and irrevocable Bank Guarantee (BG) from any of the banks specified in the bidding documents. The format of Bank Guarantee towards bid security shall be in accordance with the ‘Proforma for BG’ included in the bidding documents.

While getting the Bank Guarantee issued, Bidders are requested to ensure compliance to the points mentioned in Bank Guarantee Verification Check List in the bidding documents. Bidders are required to fill up this check list and enclose the same along with the bank guarantee. EMD for an amount less than or equal to Rs.50,000/- shall not be accepted in the form of bank guarantee. EMD shall not be accepted in any other form.

B.The bid security shall remain valid for a period of Two Hundred Twenty Five (225) days from the date set for opening of tender.

C.ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID

SECURITY IN A SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

D. EMD/Tender Fees Exemption: Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSME Act 2006, for goods produced and services rendered, shall be issued the bidding documents free of cost and shall be exempted from paying Earnest Money Deposit.

The benefit as above to MSEs shall be available only for goods / services produced & provided by MSEs for which they are registered.

MSEs seeking exemption and benefits should enclose an attested / self certified copy of valid registration certificate, giving details such as validity, stores/ services etc. failing which they run the risk of their bid being passed over as ineligible for the benefits applicable to MSEs.

10.THE PRICE BID/S OF ONLY THOSE BIDDERS SHALL BE OPENED WHO MEETS THE QUALIFYING REQUIREMENTS.

11.The Bidder or duly authorized representative/s of the Bidder/s, who are present during Bid opening shall sign in the Bid opening register. Only one authorized representative of the bidder shall be allowed for attending the tender opening.

12.NTECL shall not be responsible for any postal delays resulting in non-receipt of request for tender documents/ original tender documents, bids etc. sent by post / courier.

13.Notwithstanding anything stated above, NTECL reserves the right to assess bidder’s capability and capacity to perform the contract, should the circumstances warrant such assessment in the overall interest of NTECL and decision of NTECL in this regard shall be final.