NTPC Limited
(A Government of
India Enterprise)
Kahalgaon Super Thermal Power
Station
PO-Kahalgaon,
Dist-Bhagalpur (Bihar)
FAX-06429-226644/226281
NOTICE INVITING TENDER (NIT)
(Domestic Competitive
Bidding)
NTPC invites
bids from eligible
Bidders for “AMC for Signaling, VHF Communication and Electrical
Maintenance (Outside Plant) in MGR., vide CS No.-1006/5415” through e-tender under Open Tender Two Envelope
bidding.
1.0
Brief Information of NIT
NIT
Subject |
AMC for Signaling, VHF
Communication and Electrical Maintenance (Outside Plant) in MGR., vide CS
No.-1006/5415 |
NIT No.
/Date |
40074015 dtd |
Estimated Cost |
Rs. 103.87
lacs. |
Completion Period |
12
months |
Document Sale Start Date & Time |
21.04.2017, 17:11 Hrs |
Document Sale Close Date & Time |
08.05.2017, 17:30
Hrs |
Source of IFB/NIT |
Kahalgaon Super Thermal Power Station |
Contract Classification |
Services Contracts |
Last
Date for seeking clarification |
16.05.2017 |
Last Date and Time for Bid submission |
23.05.2017, 15:30
Hrs. |
Technical Opening Date & Time |
23.05.2017, 15:31
Hrs. |
Price
Bid Opening Date |
To be informed later |
Cost of Bidding Documents |
Rs.2362.00 |
EMD
Amount in INR |
Rs. 2,31,000.00 (For details including exemption
of EMD, refer clause-5 as mentioned below) |
2.0
Bidder can view/download the complete
set of Bid document as per the following procedure.
Type
of Vendor |
Required
Document for viewing/downloading our tender document |
Vendors already having SRM vendor code and Password |
Follow
Clause No-4 as below |
Vendors already having SAP vendor code, but does not have SRM Login ID
and Password |
Step-1:
The agency has to furnish Duly Filled
Annexure-2 (format given below). It should reach us at least five working days prior
to Last Date of Tender Fee Payment Step-2 After compliance of step-1, Follow Clause
No-4 as below |
New Vendor neither having any vendor code
in SAP nor any SRM login id and Password |
Step-1
The
agency has to furnish the followings: A. Duly
Filled Annexure-1 (format given below) B. PAN
card scanned/photo copy (self Attested) C. EFT form(Format Given Below), duly filled and endorsed by their
banker D. Copy of PF Documents E.
Service Tax Registration F. ESI Code / Undertaking for ESI All these should reach us at least seven working days prior
to Last Date of Tender Fee Payment Step-2 After compliance of step-1, Follow Clause
No-4 as below |
3.0
Mode
of Payment for purchase of tender document:
a)
On-Line:
a.
Vendors
can view/download the tender document after logging in our e-tender site
i. by clicking on “e-Tender” in home page of www.ntpctender.com or
ii.
by directly
going to the e-tender site in the
following address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”
After logging in to our e-tender site as
mentioned above, the interested bidder can pay the tender fee as mentioned in
the “Bidder’s Manual” and “Guidelines to Bidders” which are
available on the SRM Login screen.
In case of any difficulty, please
contact help desk no- 0120-2952319
b) Off-Line: DD/Banker’s Cheque shall be made in favour
of NTPC Ltd. preferably payable at SBI CSTPP Area Branch Colgong (Branch
code:6949) or Allahabad Bank, Branch code:0211932,
NTPC Township Branch and should reach NTPC, Kahalgaon in the address given at sl. No.17.
c)
Exemption on Cost of
Tender Document: Refer
Clause 5 (iii) (c) below.
d)
Tender
fee is non-refundable.
4.0
Bid Security: (EMD):
Bidder has to submit earnest money
deposit (EMD) in hard copy (offline) of requisite value in a separate envelope
super scribing “EMD Envelope”, which must reach the office at the address mentioned at Sl. No. 17.0 before
the bid submission deadline as mentioned in the e-tender of our SRM system.
i.
“EMD Envelope” should contain the EMD
of requisite value, strictly in valid form as mentioned below at sl. no. iii.
a) / b) as per applicability or valid supporting document in support of seeking
exemption of EMD as iii. c).
ii.
If Bid Security (EMD)
in Original of any agency is not received in a sealed envelope, their bid shall
not be opened.
If the EMD amount submitted by any agency is less than the stipulated EMD,
their offer shall be rejected.
iii.
EMD
may be furnished in any of the following forms:
a) For EMD amount of any value:
Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC
Limited and drawn preferably on SBI, CSTPP Branch, Kahalgaon (Branch Code-6949)
or Allahabad bank, NTPC Township Branch, Branch Code-0211932
b) In case EMD amount is >Rs 50,000.00
then, besides above:
Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC
approved list) also will be acceptable. Format of BG against Bid Security and
List of Banks for Bid Security are attached as Annexure-I
and VII respectively. BG should be unconditional
and irrevocable and should be valid for a period of 45 days beyond the bid
validity period. The Bank Guarantee Verification Check List duly filled in as
per format attached as Annexure-V has to be submitted
in this regard. Bidder shall ensure that all the points of check list are
replied in “Yes”.
c) SSI
units of Bihar / SSI units (of other states) registered with the National Small
Scale Industries Corporation shall be exempted from the payment of Earnest
Money Deposit. Bidders seeking exemption should submit a Photocopy of valid
registration certificate preferably attested by Notary / Gazetted Officer/
Magistrate 1st class, giving details such as validity, stores etc.
If the
validity of the certificate has expired or the stores items not matching with the
tendered items run the risk of
their tenders being passed over as ineligible for this concession/exemption.
In case of
any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC
official before
submission of his bid.
d)
The Bid Security of all the unsuccessful Bidders will be returned after
award of the Job.
e)
The Bid Security shall be forfeited in any of the following
circumstances by the Owner without any notice or proof of damage to the Owner:
(i)
If the Bidder withdraws or varies its Bid during the period of Bid
validity specified by the Bidder in
the Bid Proposal.
(ii)
In case the Bidder does not accept the corrections towards the
discrepancies in their bid, where ever the breakup of prices have been asked
separately.
(iii)
If any deviation, variation or additional condition etc found anywhere
in our technical and / or / Price Bid implicit or explicit, shall stand
unconditionally withdrawn, without any cost implication whatsoever to employer,
failing which the bid security shall be forfeited.
(iv)
In the case of a successful bidder, if the bidder fails within the
specified time limit to furnish the acceptance of Letter of Award / Purchase
Order.
(v)
In the case of successful Bidder, if the Bidder fails, within the time
limit, to furnish the required Contract Performance Guarantee in case the same
is required as per conditions of the P.O / LOA.
(vi)
If the bidder / their representative commit any fraud while competing
for this contract pursuant to Fraud prevention policy of NTPC.
f)
No interest shall be payable by NTPC on the Bid Security.
g) ANY BID NOT ACCOMPANIED BY A BID
SECURITY IN A SEPARATE SEALED ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS
BEING NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.
5.0
No Deviation Certificate:
No deviation, whatsoever, is permitted by the
Owner to any provisions of bidding Documents.
The acceptance of above is an attribute of the
on line Bid Invitation and the Bidders are required to confirm acceptance of
Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate) on line as per format enclosed
at Annexure-III placed in Schedules and formats section. Only after acceptance of the above condition the bidder shall be
allowed to submit the bid.
In case any deviations, variations and additional conditions are found
anywhere in the bid (Techno Commercial Bid & Price Bid), the same shall not
be given effect to in evaluation and it will be considered that the bidder
complies to all the terms and conditions of Bidding Documents without any extra
cost to the Owner irrespective of any mention to the contrary, anywhere in the
bid, failing which the Bid Security of the Bidder be forfeited.
6.0
Clarification on Bidding Documents:
Bidder can seek clarifications through e-mail or in hard copy up to the time
specified as mentioned in the bidding document.
The queries will be answered by NTPC and posted in the c-Folder. The
bidders can view all queries and all answers once they are posted in the
c-Folder.
7.0
Brief Description of items:- “AMC for Signaling, VHF
Communication and Electrical Maintenance (Outside Plant) in MGR., vide CS
No.-1006/5415”.
8.0
Qualifying
Requirements of Bidders:
In
addition to the requirements stipulated in Section ITB (Instructions to
Bidder), the bidder should also meet the qualifying requirements stipulated
hereunder :
01. The
bidder must have experience in “Maintenance” or “Erection & Commissioning”
of Signaling System in MGR or Railway system and should have executed the same
in any NTPC Stations/SEBs/Govt./Semi Govt./PSU/”NSE or BSE enlisted Company”
during preceding seven (07) years prior to date of techno-commercial bid
opening as per the following criteria.
Three similar
works/orders each costing not less than Rs. 46.16 Lakhs.
or
Two similar
works/orders each costing not less than Rs. 57.70 Lakhs.
or
One similar
work/order costing not less than Rs 92.32 Lakhs.
02. Average
annual financial turnover of the bidder during preceding three (03) financial
years prior to date of techno-commercial bid opening shall not be less than
Rs. 115.41 Lakhs.
Note:
(a) The word “executed”
mentioned in clause 01 means that the bidder should have achieved the criteria
specified in clause 01 with ANY of the following conditions:
ü Case-I: The work/order is started earlier
(prior to the period stipulated in
Clause-01) but completed within
the stipulated period as mentioned in clause 01. In such cases, entire executed
quantity/value of the relevant work vide that work order shall be considered
for evaluation.
ü Case-II: The work/order is started and
completed within the stipulated period as
mentioned in clause 01.
ü Case-III: The work/order is started within
the stipulated period as mentioned in clause 01 but not completed as on the last date of stipulated period. In such cases, “In Progress” executed quantity/value of the relevant work
vide that work order as on the last date of stipulated period, shall be considered for evaluation.
Remarks: (i) Any of the above cases shall be supported by
documentary evidence issued by the owner.
(ii) In case of composite work/BOQ, the bidder shall have to furnish
Certificate from owner certifying the value of specific nature of work, as
mentioned at Clause-01.
.
(b)
Other income shall not be considered for arriving at annual turnover.
(c) In
cases where audited results for the last financial year as on the date of the
Techno-Commercial Bid opening are not available, the financial results
certified by a practicing Chartered Accountant shall be considered acceptable.
In case, Bidder is not able to submit the Certificate from practicing Chartered
Accountant certifying its financial parameters, the audited results of three
consecutive financial years preceding the last financial year shall be
considered for evaluating the financial parameters. Further, a Certificate
would be required from the CEO/CFO as per the format enclosed in the bidding
documents stating that the financial results of the Company are under audit as
on the date of Techno-Commercial bid opening and the Certificate from the
practicing Chartered Accountant certifying that financial parameters is not
available.
(d) Similar
works/orders means “Maintenance” or “Erection & Commissioning” of Signaling
System, as defined in Clause-01.
i.
Following documents must be uploaded in
the c-folder, failing which the offer shall be liable for rejection:
I.
Qualifying Requirement:
Total credential to fulfill all the criteria as mentioned in Qualifying
requirement of the NIT.
II.
Technical Bid:
a.
All TECHNICAL DATA SHEETS as per the format provided in the tender
document duly filled.
b.
Any other data/information as sought in our tender document
III.
Company/Firm Details:
a.
Document related to legal status of the Bidder (i.e., Sole
Proprietorship Concern/Partnership Firm/ Private Limited Companies/ Public
Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name
and address (es) of the sole proprietor / partners / Board of directors.
b.
Memorandum and articles of association/photocopy of partnership
deed/affidavit of proprietorship.
IV.
Copy of Service tax registration certificate.
V.
Copy of Sales Tax Registration / VAT Certificate
VI.
Copy of valid independent PF code no. issued by concerned RPFC.
VII.
Copy of PAN card.
VIII.
Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-X mentioned
in the bid document)
ii.
Participation in the tender does not
automatically mean that the bidders are considered qualified. NTPC shall
evaluate the qualifying requirement of each bidder as per NIT after opening of
technical bid and the bids of the bidder who is not meeting the qualifying
requirement shall not be considered.
iii.
NTPC
reserves the right to reject any or all bids or cancel/withdraw the invitation
for bids/IFB without assigning any reason whatsoever and in such case no bidder/intending
bidder shall have claim arising out of such action.
iv.
NTPC will not be responsible for any loss/late receipt/non-receipt
of applications for tender documents/bids due to any postal delay or delay, in
any form, in transit.
v.
If the last date for receiving applications/ selling of bids/ date
of bid opening coincides with holiday, the date will be shifted to
the next working day.
vi.
Tender document is not transferable.
vii.
Package Co-ordinator:
1) Ms. Bipasha Mallick, e-mail:bipashamallick@ntpc.co.in
viii.
Address for Communication:
AGM(C&M)
Kahalgaon Super Thermal Power Project
NTPC, Kahalgaon,
Dist: Bhagalpur
State: Bihar
PIN: 813214
Annexure No
1
Request for Login ID on NTPC e-Tender. If you are not a supplier/Contractor of
NTPC, and interested in participating in e-tenders in NTPC, please fill in
the following. Form A New Vender (prospective) Name: ___________________________________________________ Address: ___________________________________________________ ___________________________________________________ ___________________________________________________ State: _________________
City: _______________________ Country: ______________ Pin: _________________ Telephone NO: _______________ Extn:
________ Fax Number: _______________ Email ID: ___________________________________________________ Your Company’s Bank Name _______________________________________ Account Number: ____________________________________ Branch: _____________________________________________ Address: _____________________________________________________ ________________________________________________________ PAN number: ___________________________________________________ CST number: ___________________________________________________ Excise Regn Number: _____________________________________________ SSI Number: ___________________________________________________ Contact Person’s Name: ___________________________________________ Designation: _____________________________________________ Bid Invitation number interested in: __________________ DD details as tender fee:
Issuing Bank: _____________________________ No: _____________ Date of
Issue: __________ Amount: _________ DD Valid
till:__________ Note: Please download, print and fill
this form. Submit it to the Package in charge/ Contact person as mentioned in
the Bid Invitation along with the DD of required amount. DD should
be in favor of “NTPC Ltd” payable at the ordering location mentioned in the
Bid Invitation. |
Annexure No 2
Request for Login ID on NTPC e-Tender. If you are already a supplier/contractor
of NTPC, and interested in participating in e-tenders of NTPC, please fill in
the following form. Form B For Existing Venders: Phone Number:
____________________ Extn:
_________________ Email ID:_______________________________________________________ Contact Person’s Name: ___________________________________________ Designation: _______________________________________________ Bid Invitation number interested in: _________ DD details as tender fee:
Issuing Bank: _____________________________ No: _____________ Date of
Issue: __________ Amount: _________ DD Valid
till: __________ Address and other detail (Only in case of change) Name: ___________________________________________________ Address: ___________________________________________________ ___________________________________________________ ___________________________________________________ State: _________________
City: ____________________ Country: ______________ Pin: _________________ Telephone NO: _______________ Extn:
________ Fax Number: _______________ Email ID: ___________________________________________________ Your Company’s Bank Name _______________________________________ Account Number: ____________________________________ Branch: _____________________________________________ Address: ____________________________________________ _____ ______________________________________ Note: Please tick the appropriate box in front of
vender code to indicate whether the vender code given is Pre-ERP or Post ERP. Tender fee
payment can be given through DD or payment Gateway. In case the option of DD
is opted should be in favor of “NTPC Ltd” payable at the ordering location
mentioned in the Bid invitation. Request for Login may be sent through
E-mail or manually sent to Package in charge / Contact person as mentioned in
the Bid Invitation. |
Annexure-3
e.f.t.
Form
Bidder’s
Name and Address: To,
NTPC
Limited,
.............................................
.............................................
Dear
Sirs,
We, hereby
authorize the 0wner to make all our payments through Electronic Fund Transfer
System. The details for facilitating the payments are given below
(to
be filled in capital letters)
1. name of the beneficiary
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2.
address
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Pin Code |
|
|
|
|
|
|
|
3
TELEPHONE NUMBER (WITH STD CODE)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4. bank particulars
(a) bank name
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(b)
bank telephone no. (with std code)
|
|
|
|
|
|
|
|
|
|
|
|
(C) BRANCH address
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Pin Code |
|
|
|
|
|
|
|
(d) bank fax no (with std code)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(E)
branch code
|
|
|
|
|
|
|
|
|
(F)
9
digit micr code of the bank branch (Enclose
copy of a cancelled cheque)
|
|
|
|
|
|
|
|
|
(G)
bank account number
|
|
|
|
|
|
|
|
|
(H)
bank account type (tick one)
saving |
current |
loAn |
cash credit |
others |
if others, specify,
5. permanent
account number (pan)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6.
e-mail address for Intimation regarding release of payments
I/We
hereby declare that the particulars given above are correct and complete. If
transaction is delayed or credit is not affected at all for reasons of
incomplete or incorrect information, I/We would not hold the owner responsible.
signature
(authorised
signatory)
date________________ name_______________________
office stamp
bank certification:
It is
certified that above mentioned beneficiary holds a bank account no.
.................................... with our branch and the Bank particulars
mentioned above are correct.
signature
(authorised signatory)
Date________________
Authorization
No.:....................................
NAME:
__________________________
Office
stamp