bcl_181331559.htm

NTPC Limited

(A Government of India Enterprise)

EOC Noida Office

NOTICE INVITING TENDER (NIT)

FOR

Implementation of Enterprise Content Management/Paperless Office in NTPC

(Domestic Competitive Bidding)

NIT No: 40073667

Date:11.04.2017

1.0NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter:

2.0Brief Details

NIT No.	40073667
NIT Date	11.04.2017
Document Sale Commencement Date & Time	11.04.2017 11:17:48
Document Sale Close Date & Time	26.04.2017 17:30:00
Source of IFB/NIT	EOC Noida Office
Contract Classification	Admn. Works & Purchase
Last Date and Time for Bid submission	18.05.2017 14:30:00
Technical Opening Date & Time	18.05.2017 15:00:00
Bid Opening Date & Time	01.06.2017 15:00:00
Cost of Bidding Documents in INR	22,500.00
EMD in INR	13212000.00
Pre-Bid Conference Date & Time (if any)
Last Query Date (if any)	02.05.2017

3.0Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope separately offline/online by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall be treated as non-responsive by the employer and shall not be opened.

4.0A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at New Delhi or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user id and password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date alongwith duly filled in questionnare for issue of vendor code and SRM user id/password.

5.0Brief Scope of Work & other specific detail

Scope includes assembly, quality check, packing, supply of Hardware and Software, transportation, transit insurance, local delivery, receipt, unloading, handling, storage at site, movement of system to the installation locations, cabling, installation, establishment of local area network (LAN) for servers, testing and commissioning, migration, documentation, warranty, providing FMS & CMS and training of Owner's personnel for the ECM/Paperless office solution. To achieve project objectives, bidders shall offer an appropriate Paperless Office solution along with Hardware as detailed in Technical specification. Solution shall consist of the following.

a)Paper based document/ files scanning solution, Image Processing applications

b)ECM (Enterprise Content Management),

c)BPM (Business Process Management),

d)E-Office Management: It is intended to include following key processes in e-Office i. Correspondence and File Management system

ii. Committee & Meeting Management iii. RTI/Grievance Management

iv. Office Note Management

e)Development and integration of identified Business Processes

f)Mobility Interface

g)Digitization

h)Integration with SAP-ERP & other IT applications

i)Database Configuration

j)Hardware

k)Warranty

l)FMS (Facility Management System),CMS(Comprehensive Maintenance Services) & ATS(Annual Technical Support)

6.0Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.

7.0Qualifying Requirements for Bidders:

7.1The Bidder should have executed atleast one (1) IT Project which includes any one or a combination of the following

(a) Enterprise Content Management (ECM)

(b) Document Management System (DMS/eDMS)

(d) Workflow

(e) e-Governance

(f) Enterprise Resource Planning (ERP)

(g) Paperless office solution/Digital India.

Note for 7.1.0:

The work #executed# mentioned above means the bidder should have executed the work specified in the QR even if the total contract is not completed / closed.

7.2The bidder should have executed any one of the following as on the date of opening of Techno#commercial bid: One #similar# work of value not less than Rs. 53 Crore (Rupees Fifty three crore only) or equivalent in foreign currency.

Two #similar# works of value not less than Rs. 33 Crore (Rupees Thirty three crore only) each or equivalent in foreign currency.

Three #similar# works of value not less than Rs. 26 Crore (Rupees Twenty six crore only) each or equivalent in foreign currency. Note for 7.2.0:

i. #Similar# means any work for ECM/DMS/eDMS/BPM/ Workflow/e-Governance/ Digital India / ERP/ Paperless office solution/ Application Software for (Banking / Finance/ Operation/ HR/ Marketing/ Maintenance/ Production) which includes any one or a combination of the following:

a.Supply of Hardware

b.Supply of Software

c.Design/Development/ Customization

d.Implementation

e.Support/CMS/FMS/ AMC

ii.The work #executed# mentioned above means the bidder should have achieved the criteria specified above even if the total contract is started earlier and/or is not completed / closed. However, the work executed must include the #similar# work specified at

(i) above.

iii.In case of orders under execution, the value of work executed till the date of opening of Techno#Commercial proposal as certified by the Client shall be considered. However, the work executed must include the #similar# work specified at (i) above.

iv.For order in foreign currency, the exchange rate as on the date of techno#commercial bid opening shall be used.

v.Multiple orders placed against a single tendered package shall also be considered acceptable and the cumulative value of all these contracts shall be considered.

7.3The bidder should have a valid CMMI Level 5 certificate in Development or Services as on the date of opening of Techno#commercial bid.

7.4Financial Criteria:

7.4.1The average annual turnover of the Bidder, in the preceding three (03) financial years as on the date of opening of techno commercial bids, should not be less than Rs 61 Crore or in equivalent foreign currency.

7.4.2The Net Worth of the Bidder should not be less than 100% of the Bidder#s paid up share capital as on the last day of the preceding financial year. In case the Bidder meets the requirement of Net Worth based on the strength of its Subsidiary(ies) and/or Holding Company and/or Subsidiaries of its Holding Company wherever applicable, the Net Worth of the Bidder and its Subsidiary (ies) and/or Holding Company and/or Subsidiary (ies) of the Holding Company, in combined manner should not be less

than 100% of their total paid up share capital. However, individually, their Net Worth	should not be less than 75% of their
respective paid up share capitals.
Net worth in combined manner shall be calculated as follows:

Net worth (combined) = (X1+X2+X3)/(Y1+Y2+Y3) x 100% where X1, X2, X3 are individual Net Worth which should not be less than 75% of the respective paid up share capitals and Y1,Y2,Y3 are individual paid up share capitals.

7.4.3In case the Bidder is not able to furnish its audited financial statements on standalone entity basis, the un#audited unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes the following documents on substantiation of its qualification:

a)Copies of the un#audited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of its Holding Company.

b)Certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bidding documents, stating that the un#audited unconsolidated financial statements form part of the Consolidated Annual Report of the Company.

In case where audited results for the last preceding financial year as on the date of opening of Techno commercial bid are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. Further, a Certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents stating that the Financial results of the Company are under audit as on the date of Techno#commercial bid opening and the Certificate from the practicing Chartered Accountant certifying the financial parameters is not available.

7.4.4In case a Bidder does not satisfy the financial criteria, stipulated at Clause 4.1 and/ or 4.2 above on its own, its Holding Company would be required to meet the stipulated turnover requirements at Clause 4.1 above, provided that the net worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid up share capital of the Holding Company. In such an event, the Bidder should be required to furnish along with its Techno Commercial bid, a letter of undertaking from its Holding Company, supported by Board Resolution of the Holding Company, as per the format enclosed in the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award..

Notes

i.#Holding Company# and #Subsidiary# shall have the meaning ascribed to them as per Companies Act of India, in vogue.

ii.Net worth means the sum total of the paid up share capital and free reserves. Free reserves means all reserves credited out of the profits and share premium account but do not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.

iii.Other income shall not be considered for arriving at annual turnover.

iv.For annual turnover indicated in foreign currency, the exchange rate as on 7 days prior to the date of techno# commercial bid opening shall be used.