NTPC Limited

(A Government of India Enterprise)

			Kahalgaon Super Thermal Power Station
			PO-Kahalgaon, Dist-Bhagalpur (Bihar)
			FAX-06429-226644/226281
			NOTICE INVITING TENDER (NIT) Through E-Tender
			(Domestic Competitive Bidding)
NIT Subject			Procurement of Granular Activated Carbon for NTPC Kahalgaon
NIT No.			40068980/M58/1025
Document		Sale	13.02.2017 from 09.00 Hrs
Start Date
Document		Sale	03.03.2017 up to 17.30 Hrs
Close	Date &
Time
Last	Date	of	08.03.2017 up to 15.30 Hrs
Query
Source		of	Kahalgaon Super Thermal Power Station
IFB/NIT
Contract			Supply of Materials
Classification
Last	Date	and	17.03.2017 at 17:30 Hrs
Time	for	Bid
submission
Technical		Bid	24.03.2017 at 15:30 Hrs
Opening Date &
Time
Price		Bid	Shall be intimated later on to all the qualified bidders
Opening Date
& Time
Bid			Rs.30,000.00
Security/EMD
Amount in INR
Submission		of	The Bid Security (EMD) or any other valid Document Seeking exemption of Bid
Bid	Security		Security should preferably be sent by Registered Post/ speed post. Intending
(EMD)			bidders are advised to post their Bid Security (EMD) or any other valid document
or			seeking Exemption of Bid Security well in advance so as to reach us before due
Request		fordate & time of bid opening. Otherwise their bids shall be rejected.
Exemption		ofThis will supersede any clauses regarding Bid Security/EMD submission deadline
Bid
Security(EMD) mentioned any where else in the bid document /system.
			If the EMD amount submitted by any agency is less than the stipulated EMD, their
			offer shall be rejected.
			EMD can also be submitted on-line. Please refer Bid document
			Please refer “Special Purchase Condition/Instructions” attached in the Bidding

			Document for details.
Package		in-	knsingh@ntpc.co.in, cchakraborty
charge mail ID			@ntpc.co.in, mukundsharma@ntpc.co.in
Nos.	of	files	7 (Seven)
attached in “C
folder”	as	part
bidding
documents
Address		for	DGM (Purchase)
communication			NTPC Kahalgaon Super Thermal Power Station,
			Post-Kahalgaon STP,
			Dist. - Bhagalpur-813214 (Bihar)
			Contact No.: 9431215202/06429-226323
			Fax No-06429-226644/226281
Tender		Fee:	Rs.1181.00
Cost		of
Bidding/Tender
Documents
View/download			Bidders can view/download bidding/tender documents by paying either On-Line or
the			Off-line. For details please refer Mode of Payment for Tender Fee.
Bidding/Tender
document
Mode		of	a) On-Line:
Payment			Vendors can view/download the tender/bidding document after logging in our e-
for Tender Fee/			tender site
			i.	by clicking on “e-Tender” in home page of
Exemption		of		www.ntpctender.com or
Tender Fee			ii.	by directly going to the e-tender site in the following address.
				https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”
			After logging in to our e-tender site as mentioned above, the interested bidder can
			pay the Tender fee. Detailed Procedure for paying Tender Fee has been mentioned
			in the“Bidder’s Manual (Page-9-13)” which is available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

b)Off-Line: In case the vendor is willing to purchase tender document offline, DD/Banker’s Cheque should be made in favour of NTPC Ltd. preferably payable at SBI CSTPP Area Branch Colgong (Branch code:6949) or Allahabad Bank, Branch code:0211932, NTPC Township Branch and should be sent to reach NTPC, Kahalgaon in the address mentioned at Address for Communication mentioned above, before the sale close date and time.

c)Exemption on Cost of Tender Document:

MSME(SME Vendors)/Agencies shall be exempted from the payment of Tender Fees. Bidders seeking exemption of Tender fee should enclose a Photocopy of valid registration certificate preferably attested by Gazetted Officer/ Magistrate 1st class

Such request letter should reach us before Tender Document Sale close date and time. Late receipt shall be rejected.

d) Tender fee is non-refundable.

Note: “New Vendors” or “Vendors having only SAP vendor code” cannot download/view the tender document as per above procedure. These vendors have to follow the following procedure.

Downloading		Such Bidders can view/download the complete set of Bid document as per the following
of	Bidding	procedure.
Document
by vendors		VendorType	of	Required Document for viewing/downloading our tender document
who	does
		Vendors		Step-1: The agency has to furnish Duly Filled Annexure-2(format given below).
not	have	already
SRM	vendor	having	SAP	It should reach us at least Three working days prior to Last Date of
code		vendor	code,

financial years prior to the date of techno-commercial bid opening shall not be less than Rs.14.82 Lakhs.

NOTES:

(a)The word “Executed” mentioned in clause 01 means that the bidder should have achieved the criteria specified in clause 01 with ANY of the following conditions :

∑Case-I: The work/order is started earlier(Prior to the period stipulated in Clause 01) but completed within the stipulated period as mentioned in clause 01. In such cases,entire executed value of the relevant work vide that work order shall be considered for evaluation.

∑Case-II : The work/order is started and completed within the stipulated period as mentioned in clause 01.

∑Case-III : The Work/order is started within the stipulated period as mentioned in clause 01 but not completed as on the last date of stipulated period. In such cases,”In Progress” executed value of the relevant work vide that work order as on the last date of stiplulated period, shall be considered for evaluation.

REMARKS: (i) Any of the above cases shall be supported by documentary evidence issued by the owner.

(ii) In case of composite work/BOQ, the bidder shall have to furnish certificate from owner certifying the value of the specific nature of work, as mentioned in clause 01.

(b)While computing the annual turnover, other income shall not be considered.

(c)In case where audited results for the last financial year as on the date of the techno-commercial bid opening are not available,the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case,Bidder is not able to submit the certificate from practicing Chartered Accountant certifying its financial parameters,the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters.Further, a certificate would be required from CEO/CFO as per the format enclosed in the bidding documents stating the financial results of the company are under audit as on the date of Techno-commercial bid opening and the certificate from the practicing Chartered Accountant certifying that financial parameters is not available.

(d)Similar works/orders means manufacturing and supply of “Granular Activated Carbon” as defined in clause-01.

GENERAL REQUIREMENTS (to be furnished)

(i)Copy of Sales Tax Registration & latest clearance certificate

(ii)Latest audited Annual Report / Balance Sheet as per Q.R

(iii)Proof of being Manufacturer

(iv)Details of In-house Testing facilities

All documents including orders–cum-execution copy in support of QR.

NOTE: For details, Interested Bidders can down load/view bidding documents after paying tender fee or getting exemption on tender fee.

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State:	_________________		City: _______________________
Country: ______________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________	Date of Issue: __________
Amount: _________	DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD of required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________Pre ERP

	Post ERP
Phone Number: ____________________	Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________	Date of Issue: __________
Amount: _________	DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

	___________________________________________________
State:	_________________		City: ____________________
Country: ______________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post ERP. Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid

Invitation.

Annexure-3
E.F.T. Form
Bidder’s Name and Address:	To,
	NTPC Limited,
	.............................................
	.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below

(TO BE FILLED IN CAPITAL LETTERS)

1.NAME OF THE BENEFICIARY

2.ADDRESS

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

4.BANK PARTICULARS

(A)BANK NAME

(B)BANK TELEPHONE NO. (WITH STD CODE)

(C) BRANCH ADDRESS

Pin Code

(D)BANK FAX NO (WITH STD CODE)

(E)BRANCH CODE

(F)9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

(G)BANK ACCOUNT NUMBER

(H)BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IF OTHERS, SPECIFY,

5.PERMANENT ACCOUNT NUMBER (PAN)

6.E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the owner responsible.

	SIGNATURE
	(AUTHORISED SIGNATORY)
DATE________________	NAME_______________________
		OFFICE STAMP
BANK CERTIFICATION:
It is certified that above mentioned beneficiary holds a bank account no. ....................................		with our branch and the
Bank particulars mentioned above are correct.
		SIGNATURE
(AUTHORISED SIGNATORY)
DATE________________	Authorization No.:....................................
	NAME: __________________________
		OFFICE STAMP

PROFORMA OF BANK GUARANTEE FOR BID SECURITY

(The Bank Guarantee should be on a non-judicial stamp paper of Rs. 1000=00 as

per stamp act prevailing in the state(s) where the BG is submitted or is to be acted upon or the rate prevailing in the state where the BG is executed whichever is Higher)

Bank Guarantee No……………. Date :

To,

NTPC Limited,

Kahalgaon Super Thermal Power Station Dear Sirs,

In accordance with your NIT No. …………………….. dated ………….

M/s………………..(***)………………. having its registered/Head Office at

………………………………………………………….(hereinafter called the ‘Bidder’) wish to participate in the said Bid for ……………………………(name of package)…..

As an irrevocable Bank Guarantee against Bid Security for an amount of

…………(*) …………… valid for …………….……… days from ……..(**) ………, is required to be submitted by the Bidder as a condition precedent for participation in the said bid, which amount is liable to be forfeited on the happening of any contingencies mentioned in the Bidding Documents.

We, the ……………….[Name and address of the Bank]…………… …………….. having our head office at ………………(#)……………. guarantee and undertake to pay immediately on demand by NTPC Ltd. (hereinafter called ‘the Owner’) the amount ……..(*)………………………………………… (in figures and words) without any reservation, protest, demand and recourse. Any such demand made by the said ‘Owner’ shall be conclusive and binding on us irrespective of any dispute or difference raised by the Bidder.

This guarantee shall be irrevocable and shall remain valid up to ……….(@)………………. . If any further extension of this guarantee is required, the same shall be extended to such required period (not exceeding one year) on receiving instructions from M/s

………[Bidders anme]……………………… on whose behalf guarantee is issued.

In witness whereof the Bank, through its authorized officer has set its hand and stamp on this ……………………………… Day of …………….20………… at ………….

Witness

(1)Signature …………………… Signature.......................................

Name ………………………….. Name...........................................……

Official Address …………….. Designation.......................................

Bank’s Common Seal.......................

Power of Attorney No.……………..

(2)Signature ……………………….

Name …………………………..

Official Address ……………..

Note:

1.(*) The amount shall be as specified in the NIT/Bidding Documents. (**) This shall be the date of opening of bids.

(***) Write the name and address of the Bidder. In case the bid is submitted by a Joint Venture in terms of Qualifying Requirements, write the name and addresses of all the Joint Venture Partners.

(#) Complete mailing address of the Head Office of the Bank to be given.

(@) This date shall be forty five days beyond the validity of bid.

2.The Bank Guarantee shall be from a bank as per provisions of bidding documents.

3.The Stamp Paper of appropriate value shall be as per stamp act purchased in the name of the Bidder/Bank issuing the guarantee.

4.While getting the Bank Guarantee issued, Bidders are required to ensure compliance to the points mentioned in the Bank Guarantee Verification Check List in the bidding documents. Bidders are required to fill up this check List and enclose the same alongwith the Bank Guarantee.