NTPC Limited

(A Govt. of India Enterprise)

SINGRAULI SUPER THERMAL POWER STATION

P.O. SHAKTINAGAR, DISTT. SONEBHADRA (U.P) - Pin 231 222

MATERIALS DEPARTMENT

(DOMESTIC COMPETITIVE BIDDING)

SRM Bid No : 40068116

1.0 NTPC - Singrauli invites bids from eligible Bidders for supply of following items “through e-tender”.

2.0 Brief Information of NIT

Package	Sl.	Item Description	Qty.	Tender	EMD	Complet
No	No.		(Pair)	Fee(Rs)	(Rs.)	ion
						period
100136091	01	Industrial Safety shoe with Steel toe	55	1,290.00	31,000.00	09
		cap and double density PU sole				months
		conforming to IS : 15298 – Part-II
		Type Derby Shoes
		Construction Direct Injection Process
		(DIP)
		Upper Leather CG leather(CG =
		Corrected Grain)
		In sock Split leather with EVA base
		(EVA = Ethyle Vinyle Acetate).
		Thickness 0.8 to 1.0mm
		Lining Matl. Leather lining (Vegetable
		Tanned leather) lining thickness
		should be 0.8 to 1.0mm
		Laces Nylon Flat laces
		Eyelets Minimum 4 eyelets made of
		brass
		Sole Should conform IS : 15298 Part-II
		(Sole matl. shall be PU double
		density)
		Steel Toe cap Steel toe cap
		confirming to test performance as
		per IS : 15298 – Part-II (200 Joules)
		Testing Two odd size random sample
		shoe to be collected from manufactured
		lot during PDI and following critical
		tests should be conducted at one of
		the Govt. institutions i.e. CLRI /
		FDDI / BIS / CLI / IIT for conforming
		to IS-15298 specifications, Part-II.
		Tests : Steel Toe, Bonding, Sole
		Flexing, upper leather tear and
		flexing.
		Packing Individual pair of shoes shall
		be wrapped in tissue paper and packed
		in a hard board boxes with silica
		jel packet.
		Others
		1) The suppliers shall submit the
		samples as per specifications along
		with the Test certificates conforming
		to IS-15298 Part-II from any one of
		the Govt. institutions i.e. CLRI/
		FDDI/BIS/CLI/IIT.
		2) Manufacturer’s brand name and year
		of manufacturing shall be marked on
		the shoes.
		3) Vendors shall fill up the Vendors
		acceptance column, otherwise their
		offer will not be considered.
		4) Only one best quality sample will
		be considered.
		Size: 5

Package	Sl.	Item Description	Qty.	Tender	EMD	Complet
No	No.		(Pair)	Fee(Rs)	(Rs.)	ion
						period
	02	-do- but size 6	211
	03	-do- but size 7	581
	04	-do- but size 8	502
	05	-do- but size 9	185
	06	-do- but size 10	53
	07	-do- but size 11	13
	08	Electrical Safety shoes, steel toe cap	40
		should not be there, Sole shall withstand
		for 15 KV RMS for 1 minute, double density
		PU sole conforming to IS : 15298 – Part-II.
		Type Derby Shoes
		Construction Direct Injection Process (DIP)
		Upper Leather CG leather(CG = Corrected
		Grain)
		In sock Split leather with EVA base (EVA =
		Ethyle Vinyle Acetate). Thickness 0.8 to
		1.0mm
		Lining Matl. Leather lining (Vegetable
		Tanned leather) lining thickness should be
		0.8 to 1.0mm
		Laces Nylon Flat laces
		Eyelets Minimum 3 insulated eyelets
		Sole Should conform IS : 15298 Part-II
		(Sole matl. shall be PU double density)
		Toe cap Steel toe cap should not be there.
		Other specifications are similar as above.
		Testing 1) Two odd size random sample shoe
		to be collected from manufactured lot
		during PDI and following critical tests
		should be conducted at one of the Govt.
		institutions i.e. CLRI / FDDI / BIS / CLI /
		IIT for conforming to IS-15298
		specifications, Part-II. Tests :
		Bonding, Sole Flexing, upper leather tear
		and flexing.
		2) Steel toe cap should not be there.
		Other specifications are similar as above.
		Sole shall withstand for 15 KV RMS for 1
		minute
		Packing Individual pair of shoes shall be
		wrapped in tissue paper and packed in a
		hard board boxes with silica jel packet.
		Others
		1) The suppliers shall submit the samples
		as per specifications along with the Test
		certificates conforming to IS-15298 Part-II
		from any one of the Govt. institutions i.e.
		CLRI/ FDDI/BIS/CLI/IIT.
		2) Manufacturer’s brand name and year of
		manufacturing shall be marked on the shoes.
		3) Vendors shall fill up the Vendors
		acceptance column, otherwise their offer
		will not be considered.
		4) Only one best quality sample will be
		considered.
		Size:5

Package		Sl.		Item Description			Qty.	Tender	EMD	Complet
No		No.					(pair)	Fee(Rs)	(Rs.)	ion
										period
		09	-do- but size 6				116
		10	-do- but size 7				202
		11	-do- but size 8				213
		12	-do- but size 9				136
		13	-do- but size 10				33
		14	-do- but size 11				5
Document	Sale Start Date & Time				16.01.2017	11:00 Hrs.
Document Sale Close Date & Time					31.01.2017	17:00 Hrs.
Source of IFB/NIT					Singrauli Super Thermal Power Station
Last Date for seeking clarification					06.02.2017
Last Date and Time for Bid submission					15.02.2017	15:00 Hrs.
Technical Opening Date & Time					15.02.2017	15:30 Hrs.
Price Bid Opening Date & Time					To be informed later on through e.mail/Fax

3.0Bidder can view/download the complete set of Bid document as per the following procedure.

Type of Vendor		Required Document for viewing/downloading our tender document
Vendors already having SRM
vendor code and Password		Follow Clause No-4 as below
Vendors already having	SAP	Step-1:	The agency has to furnish Duly Filled Form-B (format given below). It
vendor code, but does not		should reach us at least five working days prior to Last Date of Tender Fee
have SRM Login ID and		Payment
Password
		Step-2 After compliance of step-1, Follow Clause No-4 as below
New Vendor neither having any		Step-1
vendor code in SAP nor	any	The agency has to furnish the followings:
SRM login id and Password		A.	Duly Filled Form-A (format given below)
		B.	PAN card scanned/photo copy (self Attested)
		C.	EFT form(Format Given Below as Annexure-05), duly filled and
			endorsed by their banker
		All these should reach us at least seven working days prior to Last Date of
		Tender Fee Payment
		Step-2 After compliance of step-1, Follow Clause No-4 as below

4.0Mode of Payment for purchase of tender documents:

a) On-Line:

Vendors can view/download the tender document after logging in our e-tender site

i.	by clicking on “e-Tender” in home page of www.ntpctender.com or
ii.	by directly going	to the e-tender site in the following address.
	https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as mentioned in the “Bidder’s Manual” and “Guidelines to Bidders” which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

b)Off-Line: Tender Cost in the form of Demand Draft drawn in favour of NTPC Limited and payable at State Bank of India, Shaktinagar (Branch Code no.5767) or Union Bank of India, Shaktinagar (Branch code no.541486) shall be submitted alongwith the request for issuance of tender documents, which shall be refunded in case the tender document is not issued. However, Pay order/Bankers Cheque shall also be acceptable, if the same is issued by SBI/UBI Shaktinagar.

c)On-line: Vendor can also avail the option of submitting EMD amount on-line after logging in to our SRM Portal.

Exemption on Cost of Tender Document: Refer Clause 5 (iii) (c) below.

5.0Bid Security: (EMD) & LETTER OF UNDERTAKING (LOU):

Bidder has to submit earnest money deposit (EMD) (In case offline) & LETTER OF UNDERTAKING (LOU) in hard copy (offline) of requisite value in a separate envelope super scribing EMD & LOU Envelope which must reach the office at the address mentioned at Sl. No. 17.0 before the bid submission deadline as mentioned in the e-tender of our SRM system.

i.“EMD Envelope” should contain the EMD of requisite value & LOU (Format available as Annexure- 10 of Vol.I Secion-IV), strictly in valid form as mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii. c).

ii.If Bid Security (EMD) (Incase offline) & LETTER OF UNDERTAKING (LOU) in Original of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be rejected.

iii.EMD may be furnished in any of the following forms:

a)For EMD amount of any value:

a.1 Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited and drawn

preferably on STATE BANK OF INDIA, Shaktinagar Branch, Dist.Sonebhadra (UP) (Branch Code 5767) or UNION BANK OF INDIA, SHAKTINAGAR, (Branch Code No.541486).

a.2 On-line: Vendor can also avail the option of submitting EMD amount on-line after logging in to our SRM Portal

b)In case EMD amount is >Rs 20000/- then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached as Annexure-06 of Vol.I Section-IV . BG should be unconditional and irrevocable and should be valid for a period of 90 days beyond the bid validity period. The Bank Guarantee Verification Check List duly filled in as per format attached as Annexure-06 (iv) has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in “Yes”.

c)Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods produced and services rendered, shall be issued the bid in documents free of cost and shall be exempted from paying Earnest Money Deposit.

Further, in tender, participating MSMEs quoting price within price band of L1 + 15 percent shall also be allowed to supply a portion of requirement by bringing down their price to L-1 price in a situation where L-1 price is from someone other than a Micro and Small Enterprises, and such Micro and Small Enterprise shall be allowed to supply up to 20 percent of total tendered value. In case of more than one such MSE, the supply will be shared proportionately (to tendered quantity). However, for procurement of services or supplies where splitting of quantity is not possible, the award shall be given to L-1 bidder only.

The benefit as above to MSMEs shall be available only for goods/services produced & provided by MSMEs for which they are registered.

MSMEs seeking exemption and benefits should enclose a attested/self certified copy of valid registration certificate, giving details such as validity, stores/services etc. failing which they run the risk of their bid being passed over as ineligible for the benefits applicable to MSMEs.

In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC official before submission of their bid.

d)The Bid Security of all the unsuccessful Bidders will be returned after finalization of the case.

e)The Bid Security shall be forfeited in any of the following circumstances by the Owner without any notice or proof of damage to the Owner:

(i)If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in the Bid Proposal.

(ii)In case the Bidder does not accept the corrections towards the discrepancies in their bid, where ever the breakup of prices have been asked separately.

(iii)If any deviation, variation or additional condition etc found anywhere in our technical and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever to employer, failing which the bid security shall be forfeited.

(iv)In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the acceptance Purchase Order.

(v)In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required Contract Performance Guarantee in case the same is required as per conditions of the Purchase Order.

(vi)If the bidder / their representative commit any fraud while competing for this bid pursuant to Fraud prevention policy of NTPC.

f)No interest shall be payable by NTPC on the Bid Security.

g)ANY BID NOT ACCOMPANIED BY A BID SECURITY (EMD) (Incase offline) & LOU IN A

SEPARATE SEALED ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING

NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

6.0Brief Description of items:- Supply of Industrial & Electrical Safety Shoes

7.0Qualifying Requirements:

7.1	The bidder should be manufacturer of Safety Shoes with ISI mark. Bidder must have supplied Safety
	Shoes in last seven (07) years ending last day of the month previous to the date of NIT having minimum
	order values as indicated below

a) Three executed/completed orders, as above, of cost not less than Rs. 6 Lakhs each.

OR

b) Two executed/completed orders, as above, of cost not less than Rs. 8 Lakhs each.

OR

c) One executed/completed Order, as above, of cost not less than Rs. 12 Lakhs

7.2The average annual turnover of the bidder in the preceding three (3) completed financial years ending with Financial year 2015-16 as on the date of bid opening shall be not less than Rs.20 Lakhs.

8.0No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate) on line as per format enclosed at Annexure-01 of Vol.I Section-IV. Only after acceptance of the above condition the bidder shall be allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be considered that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

9.0Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as mentioned in the bidding document.

10.0Following documents must be uploaded in the c-folder, failing which the offer may be liable for rejection:

i.Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying requirement of the NIT.

ii.Technical Bid:

a) All TECHNICAL DATA SHEETS provided in the tender document duly filled/complied.

b)Any other data/information as sought in our tender document

iii.Company/Firm Details:

c)Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of directors.

d)Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.

iv.Copy of Sales Tax Registration / VAT Certificate

v.Copy of PAN card.

11.0Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

12.0NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.

13.0NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/bids due to any postal delay or delay, in any form, in transit.

14.0If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the date will be shifted to the next working day.

15.0Tender document is not transferable.

16.0Address for Communication:

a)Shri V.K.Rai/ Shri Basudev NTPC Limited,

Singrauli Super Thermal Power Station

P.O. Shaktinagar – 231 222, Distt. Sonebhadra (U.P)

b)Additional contact details in case unable to contact package co-ordinators The Addl. General Manager (Purchase),

Telefax No.05446-232411/232430, E-mail : anuraggautam@ntpc.co.in

The Addl. General Manager (C & M)

Phone No.05446-232430 E-mail : pkpan@ntpc.co.in

17.0Package Co- coordinator/contact person:

1)Shri V.K. Rai, Manager (Purchase) Telephone no. 05446-232411 cell no 9450962691

email: vkrai@ntpc.co.in

2)Shri Basudev DGM (Purchase), Telephone No. 05446-232445, cellno 8004940291

email: basudev@ntpc.co.in

Form-A

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State:	_________________	City: _______________________
Country:	______________
Pin:	_________________
Telephone NO: _______________		Mobile No.: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________	Date of Issue: __________
Amount: _________	DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD of required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

.

Form-B

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________Pre ERP

Post ERP Phone Number: ____________________ Mobile No. _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________		Date of Issue: __________
Amount: _________		DD Valid till: __________
Address and other detail (Only in case of change)
Name: ___________________________________________________
Address:	___________________________________________________
	___________________________________________________
	___________________________________________________
State:	_________________		City: ____________________
Country:	______________
Pin:	_________________
Telephone NO: _______________			Mobile No.: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

Annexure 05 (i)

E.F.T. Form

(TO BE RETURNED TO THE COMPANY)

To

NTPC LimitedVENDOR CODE:

(SANKALP BHAWAN)

FINANCE AND ACCOUNTS DEPARTMENT

SHAKTI NAGAR SONEBHADRA-U.P-231222

Dear Sir,

REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM

We, hereby authorize NTPC Limited, Scope Complex, Lodi Road, New Delhi to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS)

1.NAME OF THE BENEFICIARY

2.ADDRESS

PIN CODE

3.TELEPHONE NO. (WITH STD CODE)

4.BANK PARTICULARS

(A)BANK NAME

(B)BANK TELEPHONE NO. (WITH STD CODE)

(C)BRANCH NAME

(D)BANK BRANCH CODE :

(E) IFSC CODE :

(F)BRANCH ADDRESS

PIN CODE

(G)BANK FAX NO. (WITH STD CODE)

Annexure 05 (ii)

(H)9 DIGIT MICR CODE OF THE BANK BRANCH

(ENCLOSE COPY OF A CHANCELLED CHEQUE)

(i)BANK ACCOUNT NUMBER

(j)	BANK ACCOUNT TYPE (TICK ONE)
AVING		URRENT	OAN	ASH CREDIT	THERS

IF OTHERS, SPECIFY

5.PERMANENT ACCOUNT NUMBER (PAN)

6.E-MAIL Address for Intimation regarding release of payments

I/we hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible.

SIGNATURE

DATE

(AUTHORIZED SIGNATORY)

Name:

OFFICIAL STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account No……………………. with our branch and the Bank particulars mentioned above are correct.

SIGNATURE

(AUTHORIZED SIGNATORY)

Authorisation No. ………..……………………….

DATE :

Name:

OFFICIAL STAMP

NOTE:- 1) ORIGINAL CANCELLED MICR CHEQUE MUST BE ENCLOSED.

2)PLEASE MENTION SAP VENDOR CODES APPLICABLE.

3)COPY OF PAN CARD