2

DETAILED INVITATION FOR BIDS

NTPCLTD.

(A GOVERNMENT OF INDIA

ENTERPRISE) WESTERN REGION-

IIHEADQUARTER BIDDING DOCUMENTS

FOR

Running & Maintenance of Guest House at NTPC, Korba

AT

DISTRICT Korba, C. G.

(Domestic Competitive Bidding)

E-tender no: 40068327

1.0NTPC Limited invites online bids on Single Stage Two Envelope bidding basis (Envelope-1: Techno-Commercial Proposal & Envelope-2: Price Proposal) from eligible bidders for “Running & maintenance of Guest House at NTPC Korba” at Korba District, State of C. G., India, as per the scope of work mentioned hereinafter.

2.0Brief Scope of Work & other Specific details:

Running & maintenance of Guest House at NTPC Korba” at Korba District,

State of C. G., India.

The detailed scope of work is given in the Bidding Documents which are available for examination and sale, at the address given below as per the following schedule:

Brief Details:

Bid Document No./ Bid Invitation No	40068327
NIT Date	10.01.2017
Document Sale Commencement Date &	10.01.2017 10:00 HRS (IST)
Document Sale Close Date & Time	25.01.2017, 23:59 HRS (IST)
Source IFB/ NIT	WR-II HQ, Raipur
Contract Classification	Services
Last Date and Time for Bid Submission	06.02.2017 AT 15:30 HRS (IST)
Technical Opening Date & Time	06.02.2017 AT 16:00 HRS (IST)
Cost of Bidding Document in INR	INR 2375/-
Estimated Cost of Work	INR 120.81 Lacs
EMD in INR	2, 69,000.00
Reverse Auction	Not Applicable

3.0As per provisions of bidding documents, the bidders shall submit online, “Techno- Commercial Proposal” in C-folder and “Price Proposal” in ITEM DATA, within the bid submission date and time as mentioned above. Only Techno-Commercial proposals will be opened on (06.02.2017) at 16.00 hrs (IST).

RUNNING & MAINTENANCE OF GUEST HOUSE AT NTPC KORBA. E-tender no 40068327

1

3

The date of opening of Price Proposal shall be intimated separately by NTPC after completion of evaluation of Techno-Commercial Proposal.

Prospective Bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents from office of NTPC.

4.0All the bids must be accompanied by Bid Security for an amount equivalent to Rs 2,69,000 (Rupees Two Lacs Sixty Nine Thousands only). ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY NTPC AS BEING NON-RESPONSIVE ANDR ETURNED TO THE BIDDERS WITHOUT BEING OPENED.

Qualifying requirements:

The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfil the following Qualifying Requirement:

1.1 TECHNICAL CRITERIA: The bidder may be a proprietary firm, partnership firm, limited company, registered co-operative society, corporate body legally constituted possessing the required licenses, registrations etc. as per law valid at least for 12 months from the date of the opening of the tender.

1.2 The bidder must have experience of running, maintenance and catering services of guest house / transit camp / Management Training Institute of Central Govt. Depts./ PSUs / Large organizations of repute / 2 Star (or above star ) Hotels for last 3 years ending 31st march, 2016.

1.3The average annual financial turnover during the last 3 years ending 31st march of the Previous Financial Year should be at least Rs. 40.27 lakhs (Rs. forty lakhs Twenty Seven Thousand Only)

AND

1.4 Experience of having Successfully completed similar works during last 7 years ending last day of Month previous to the one in which applications are invited should be either of the following:-

BThree similar completed works, each costing not less than the amount equal to Rs. 53.70 Lakhs

or

CTwo similar completed works, each costing not less than the amount equal to Rs. 67.12 Lakhs

or

DOne similar completed work, costing not less than the amount equal to Rs. 107.39 Lakhs

“Similar Completed Works’ means “Running, Maintenance and catering Services of Guest House / Transit Camp / Training Institute of Central Govt. Deptts/ PSUs / Large Organizations of repute / 2 Star (or above star) Hotels having minimum 49 no of rooms during the last seven years”

RUNNING & MAINTENANCE OF GUEST HOUSE AT NTPC KORBA. E-tender no 40068327

2

4

Note:

∙Further, for completed similar works, agency shall submit copies of work order along with successful completion certificate, (TDS if applicable) as documentary proof, otherwise bid may summarily rejected.

∙The completed cost of the work may be updated @ 8% compounded for each completed year ending march 31st.

∙Bidder should attach self attested certificates along with tender on the date of the submission for assessing pre-qualification.

∙The bidder should submit documentary proof related to minimum requirement as stated above in separate envelop along with the bid

∙it may also be noted the lowest bidder has to produce original certificates for verification before award of the work.

1.5Bidder shall provide documentary evidence of Service Tax, VAT registration, PF registration, ESIC registration (whichever applicable) and power of attorney at the time of bidding. Necessary registration with local bodies under Shops & Establishment Act or other applicable acts of State / Central Govt. authorities for providing Catering /Guesthouse related activities, if applicable, shall be obtained by the Agency before commencement of work and submitted to EIC for verification.

1.6Bidders shall provide such evidence of their continued eligibility, satisfactory to the Company, as the Company shall reasonably demand any time within the currency of the contract.

1.7The Bidder shall submit attested copies of original documents defining the constitution or legal status, place of registration, and principal place of business; written power of attorney of the signatory of the Bid to commit the Bidder; along with the bid.

2.CONTRACT ELIGIBILITY CRITERIA:

Further, the contract eligibility includes the following:

2.1Experience on similar completed works executed during the last seven years; and details like monetary value, clients, proof of successful completion.

2.2Documentary evidence of adequate financial standing, Certified by Bankers, Audited Profit & Loss A/c and Balance Sheet, Annual turnover in last three years,

access to adequate working capital. In case where audited results of last (preceding) financial year is not available, certificate of financial statement from a Chartered Accountant shall also be considered acceptable.

RUNNING & MAINTENANCE OF GUEST HOUSE AT NTPC KORBA. E-tender no 40068327

3

5

2.3On the Guest House contract works of NTPC, the Agency shall deploy its own regular employees and no subcontracting, in any form is allowed. Key personnel available and proposed to be engaged for management and supervision of the, Guest House/Transit Camp, their qualifications and experience - Valid certificates by a recognized University, technical Board or Ministry of Government of India would only be taken cognizance of.

2.4The minimum qualification and experience* of the personnel proposed to be engaged may be as under-

Manager-

Diploma in Hospitality Management or Hotel Management with min 3 years of experience

Or

Graduate with min 7 years of experience Or

12th pass with min 10 years of experience.

Supervisor-

Graduate and min 2 years of experience Or

12th pass and min 5 years of experience

Cook- 8th Pass and min five years’ experience

Bearer- 8th Pass and min 2 years of experience

Sweeper/Cleaner/Housekeeping Staff –Literate (At least should be able to speak and read Local languages).

*- experience should be in Guest House / Transit Camp / Management Training Institute of Central Govt. Deptts/ PSUs/Large Organizations of repute/ 2 Star (or above star) Hotels

Further, the character and antecedent report of the personnel proposed to be engaged Should be clean. It shall be the responsibility of the Agency to submit to NTPC, such Verification report in respect of the staff proposed to be engaged, from a statutory authority, before deployment of the person on the work.

2.5Information regarding projects in hand, current litigation, orders regarding exclusion/expulsion or black listing, if any.

Note: Requisite details as above may please be filled in the format as provided hereafter.

RUNNING & MAINTENANCE OF GUEST HOUSE AT NTPC KORBA. E-tender no 40068327

4

6

Information Regarding Qualification of Bidders

The information to be filled in by the Bidder in the following pages will be used for purposes of Pre – Qualification as provided above.

1.For Individual Bidders (Format for clause 1.7 of Prequalification Requirement (PQR))

Constitution or Legal Status of Bidder (Attach copy) Place of registration:

Principal place of Business:

(Power of attorney of signatory of Bid)

2.Value of Work completed during last seven years (in Rs Lacs) { Clause 1.4}

Particular	Year	Value
Total Value of Work Executed in the	2015 – 2016
last seven years, immediately
	2014 - 2015
preceding the financial year in which
bids are received. Attach certificate	2013 – 2014
from Chartered Accountant.
	2012 – 2013
	2011 – 2012
	2010 – 2011
	2009 – 2010

Quantities of work executed as Agency in the last seven years. (Format for clause 1.4 of PQR)

Year		Description of			Quantity of Work Performed	Remarks
		item of				Indicate Contract
						reference
		work
2015 – 2016
2014		- 2015

2013 - 2014

2012 – 2013

2011 – 2012

2010 – 2011

2009 - 2010

3.Financial reports for the last three years: Balance sheets, profit and Loss statements, Auditors reports (in case of companies / corporation) etc. List them below and attach copies ( Format for Clause 1.3 and 2.2 of PQR )

RUNNING & MAINTENANCE OF GUEST HOUSE AT NTPC KORBA. E-tender no 40068327

5

						7
Year		Annual	Balance	Profit &	Auditor	Reference Annexure No.
		Turnover in	Sheet *	Loss status	report
		Rs
2015	–
2016
2014	-
2015
2013	-
2014

*

Please mark (Y) if enclosed and (N) if not enclosed

5.Work executed as contractor on works of a similar nature over the last seven years.(Format for clause 1.4 and 2.1 of PQR).

Project	Name &	Descr	Contra	Value	Date of	Stipulated	Actual date	Remark
Name	Addr	ipti	ct no.	of	issue of	period of	of	explaining
	ess of	on of		Work	work order	completio	Completion	reason for
	Client	Work		( Rs		n		delay.
				Lac)

* Attach completion certificate(s) from Engineer In Charge or his representative(s) in charge.

6.Qualifications and experience of key personnel proposed to be deployed for administration and execution of the contract. Attach Biographical data with copies of requisite qualification and experience. {Clause 2.4 of PQR}

Position	Name	Qualification	Years of	Years of experience
			Experience	in the proposed
			(general)	position.

The Agency must submit the details of manpower to be engaged as well as documentary evidences towards their qualification, experience along with bid documents. Bid will not be considered unless accompanied by the above documents.

7.Evidence of access to financial resources to meet the qualification requirements: cash in hand, lines of credit, etc. List them below and attach copies of support documents.

i.

ii.

iii.

RUNNING & MAINTENANCE OF GUEST HOUSE AT NTPC KORBA. E-tender no 40068327

6

8

7.1Specify proposed sources of financing available to meet the total cash flow demands of the subject contract or contracts

Source of financing

Amount (INR equivalent)

1.

2.

3.

4.

8.Disclosure on litigation history in which the Bidder is involved. (format for clause 2.5 of Prequalification criteria )

Client & Address	Cause of	Amount	Remarks and the
	Dispute		present status

Notwithstanding anything stated above, the Employed reserved the right to undertake a physical assessment of capacity and capabilities including financial capacity and capability of the bidder/ his collaborator(s) / associate(s) /subsidiary (ies) / group company (ies) to perform the contract, should the circumstances warrant such assessment in the overall interest of the employer.

The physical assessment shall include but not limited to assessment of the office/facilities /banker’s/ reference works by Employer. A negative determination of such assessment of capacity and capabilities may result in rejection of the bid.

NTPC reserves the right to reject any or all bids or cancel / withdraw IFB for the subject package without assigning any reason whatsoever and in such case no bidder/ intending bidder shall have any claim arising out of such action.

A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non- refundable) of the cost of the documents as mentioned above in the form of a crossed account payee demand draft in favour of NTPC Ltd., Payable at Raipur (C.G.) or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user ID and Password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date along with duly filled in questionnaire for issue of vendor code and SRM user ID/ Password.

Benefits to Micro & Small Scale Industries:

RUNNING & MAINTENANCE OF GUEST HOUSE AT NTPC KORBA. E-tender no 40068327

8

9

a)Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods produced and services rendered, shall be issued the bidding documents free of cost and shall be exempted from paying Earnest Money Deposit. Such parties can sent the request for Tender Documents along with a photocopy of valid registration certificate preferably attested by Gazetted Officer/ Ist Class Magistrate/ notarised, giving details such as validity, stores and monetary limits, failing which they run the risk of their bid being passed over as ineligible for this concession.

b)Small Scale Industries registered with NSIC shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC.

c)Tenderers seeking exemption should enclose a photocopy of valid Registration Certificate giving details such as validity, stores and monetary limits to the Package Coordinator / GM (C&M) at the address given below at least three working days prior to the last date of tender fee payment for getting the authorization for participating in the e-tendering.

Initial steps for participating in our E-tender is as per the table mentioned below:

Type of Vendor	Required Document for viewing our tender document
Vendors already	Before download/ viewing the tender document, bidder has to
having SRM Vendor	pay requisite tender fee either through payment gate way by
Code and Password	clicking on “pay tender fee” after login in our SRM site or
	send D/D to us directly, which should reach us at least three
	working days prior to Last Date of Tender Fee Payment.

RUNNING & MAINTENANCE OF GUEST HOUSE AT NTPC KORBA. E-tender no 40068327

8

		10
Vendors already	1.	Duly filled Annexure-2 (format given below) should reach
having SAP Vendor		us at least five working days prior to Last Date of Tender
Code, but does not		Fee Payment.
have SRM login ID and
Password	2.	Before download/ viewing the tender document, bidder has
		to pay requisite tender fee either through payment gate
		way by clicking on “pay tender fee” after login in our SRM
		site or send D/D to us directly, which should reach us at
		least five working days prior to Last Date of Tender Free
		Payment.
New Vendor neither	1.	Duly filled Annexure-1 (format given below) and PAN card
having any vendor		scanned / photo copy (Self Attested) along with the
code in SAP		detailed address should reach us at least seven working
nor		days prior to Las Date of Tender Fee Payment.
any SRM login ID and
Password	2.	Before download/ viewing the tender document, bidder has
		to pay requisite tender fee either through payment gate
		way by clicking on “pay tender fee” after login in our SRM
		site or send D/D to us directly, which should reach us at
		least seven working days prior to Last Date of Tender Fee
		Payment.

Note:

1. The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e-tender site SRM login site) directly through below mentioned address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

They can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking on Login (e-Tender)

2. Digital Certificate (Class III) is a must for vendors to participate in this tender. For further details regarding this please visit “GUIDELINES TO BIDDERS” in NTPC E- Tender Website. NTPC won’t be responsible for any vendor not having a suitable valid digital certificate.

Transfer of Bidding Documents purchased by one intending bidder to another is not permissible. NTPC takes no responsibility for any loss/delay/non-receipt of applications/ tenders sent by post.

Address for Communication:

GM (C&M)/Sr. Manager (C&M), NTPC Limited,

Western Region-II Headquarter

4th Floor, Magneto Offizo, Labhandi,

G E Road, Raipur (C.G.) India, Pin – 492001 Tel. No.: 0091-771-2544505/2544507,

Fax No.: 0091-771-2544550/2544505.

E-mail: jcnarayanappa@ntpc.co.in, madhuripatel@ntpc.co.in

RUNNING & MAINTENANCE OF GUEST HOUSE AT NTPC KORBA. E-tender no 40068327

9