NTPC Limited

(A Government of India Enterprise)

Kahalgaon Super Thermal Power

NOTICE INVITING TENDER (NIT)

FOR

ARC FOR TROLLEY OPERATION, MAINTENANCE & MISC. WORKS IN MGR(2017-2018)"

(Domestic Competitive Bidding)

NIT No: 40068026	Date:03.01.2017
Bidding Document No: CS:9162

1.0NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter:

2.0Brief Details

NIT No.	40068026
NIT Date	03.01.2017
Document Sale Commencement Date & Time	03.01.2017 17:06:33
Document Sale Close Date & Time	23.01.2017 17:30:00
Source of IFB/NIT	Kahalgaon Super Thermal Power
Contract Classification	Works Contract
Last Date and Time for Bid submission	18.02.2017 15:30:00
Technical Opening Date & Time	18.02.2017 15:30:00
Bid Opening Date & Time	19.02.2017 15:31:00
Cost of Bidding Documents in INR	945.00
EMD in INR	85000.00
Pre-Bid Conference Date & Time (if any)
Last Query Date (if any)	31.01.2017

3.0Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope separately offline/online by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall be treated as non-responsive by the employer and shall not be opened.

4.0A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at

KAHALGAON or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user id and password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date alongwith duly filled in questionnare for issue of vendor code and SRM user id/password.

5.0Brief Scope of Work & other specific detail

Annual rate contract for trolley operation & maintenance in MGR Track, Sec-VIII (2017-18) includes operation of Motor/ Push trolley in all MGR BG Track as well as schedule preventive maintenance and overhauling of Motor/ Push trolley.

All the jobs are to be done as per BOQ, Scope of work, Technical specification, Terms & conditions of the contract & up to the satisfaction of EIC.

6.0Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.

7.0Qualifying Requirements for Bidders: NTPC Limited

(A Government of India Enterprise) Kahalgaon Super Thermal Power Station PO-Kahalgaon, Dist-Bhagalpur (Bihar) FAX-06429-226644/226281

NOTICE INVITING TENDER (NIT) (Domestic Competitive Bidding)

1.0NTPC invites bids from eligible Bidders for #Annual Rate Contract for Trolley Operation & Maintenance of MGR Track, Sec.-VIII(2017-18).# through e-tender

2.0Brief Information of NIT

NIT Subject Annual Rate Contract for Trolley Operation & Maintenance of MGR Track, Sec.-VIII(2017-18).

NIT No. /Date	40068026 dated : 22/12/2016.
Estimated Cost	Rs.37.82 Lakhs
Completion Period		12(Twelve) Months
Document Sale Start Date & Time
Document Sale Close Date & Time 23.01.2017 17:30 Hrs
Source of IFB/NIT		Kahalgaon Super Thermal Power Station
Contract Classification			Works Contracts
Last Date for seeking clarification 31.01.2017, 11.00 Hrs.
Last Date and Time for Bid submission 18.02.2017; 15:30 Hrs.
Technical Opening Date & Time 18.02.2017; 15:31 Hrs.
Price Bid Opening Date & Time To be informed later
Cost of Bidding Documents Rs.945.00 (Rupees nine hundred forty five only)
EMD Amount in INR			Rs. 85,000.00(Rupees eighty five only)	(For details including exemption of EMD, refer clause-5 as
mentioned below)

3.0Bidder can view/download the complete set of Bid document as per the following procedure. Type of Vendor Required Document for viewing/downloading our tender document

Vendors already having SRM vendor code and Password Follow Clause No-4 as below

Vendors already having SAP vendor code, but does not have SRM Login ID and Password Step-1: The agency has to furnish Duly Filled Annexure-2 (format given below). It should reach us at least five working days prior to Last Date of Tender Fee Payment

Step-2 After compliance of step-1, Follow Clause No-4 as below

New Vendor neither having any vendor code in SAP

nor

any SRM login id and Password Step-1

The agency has to furnish the followings:

A.Duly Filled Annexure-1 (format given below)

B.PAN card scanned/photo copy (self Attested)

C.EFT form(Format Given Below), duly filled and endorsed by their banker along with one cancelled cheque.

D.Copy of PF Documents

E.Service Tax Registration

F.ESI Code / Undertaking for ESI

G.CANCELLED CHEQUE.

All these should reach us at least seven working days prior to Last Date of Tender Fee Payment

Step-2 After compliance of step-1, Follow Clause No-4 as below

4.0 Mode of Payment for purchase of tender document:

a) On-Line:

a. Vendors can view/download the tender document after logging in our e-tender site

i.by clicking on #e-Tender# in home page of www.ntpctender.com or

ii.by directly going to the e-tender site in the following address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart#

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as mentioned in the #Bidder#s Manual# and #Guidelines to Bidders# which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

b)Off-Line: DD/Banker#s Cheque shall be made in favour of NTPC Ltd. preferably payable at SBI CSTPP Area Branch Colgong (Branch code:6949) or Allahabad Bank, Branch code:0211932, NTPC Township Branch and should reach NTPC, Kahalgaon in the address given at sl. No.17.

c)Exemption on Cost of Tender Document: Refer Clause 5 (iii) (c) below.

d)Tender fee is non-refundable.

5.0 Bid Security: (EMD):

Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of requisite value in a separate envelope super scribing #EMD Envelope#, which must reach the office at the address mentioned at Sl. No. 17.0 before the bid submission deadline as mentioned in the e-tender of our SRM system.

i.#EMD Envelope# should contain the EMD of requisite value, strictly in valid form as mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii. c).

ii.If Bid Security (EMD) in Original of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be rejected.

iii.EMD may be furnished in any of the following forms:

a) For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker#s Cheque in favor of NTPC Limited and drawn preferably on SBI, CSTPP Branch, Kahalgaon (Branch Code-6949) or Allahabad bank, NTPC Township Branch, Branch Code-0211932

b) In case EMD amount is >Rs 50,000.00 then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached as Annexure-I and VII respectively. BG should be unconditional and irrevocable and should be valid for a period of 45 days beyond the bid validity period. The Bank Guarantee Verification Check List duly filled in as per format attached as Annexure-V has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in #Yes#.

c)SSI units of Bihar / SSI units (of other states) registered with the National Small Scale Industries Corporation shall be exempted from the payment of Earnest Money Deposit. Bidders seeking exemption should submit a Photocopy of valid registration certificate preferably attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details such as validity, stores etc.

If the validity of the certificate has expired or the stores items not matching with the tendered items run the risk of their tenders being

passed over as ineligible for this concession/exemption.

In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC official before submission of his bid.

d)The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

e)The Bid Security shall be forfeited in any of the following circumstances by the Owner without any notice or proof of damage to the Owner:

(i)If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in the Bid Proposal.

(ii)In case the Bidder does not accept the corrections towards the discrepancies in their bid, where ever the breakup of prices have been asked separately.

(iii)If any deviation, variation or additional condition etc found anywhere in our technical and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever to employer, failing which the bid security shall be forfeited.

(iv)In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the acceptance of Letter of Award / Purchase Order.

(v)In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required Contract Performance Guarantee in case the same is required as per conditions of the P.O / LOA.

(vi)If the bidder / their representative commit any fraud while competing for this contract pursuant to Fraud prevention policy of NTPC.

f)No interest shall be payable by NTPC on the Bid Security.

g)ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

6.0 No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate) on line as per format enclosed at Annexure-III placed in Schedules and formats section. Only after acceptance of the above condition the bidder shall be allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be considered that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

7.0 Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as mentioned in the bidding document.

The queries will be answered by NTPC and posted in the c-Folder. The bidders can view all queries and all answers once they are posted in the c-Folder.

8.0Brief Description of items:- #Annual Rate Contract for Trolley Operation & Maintenance of MGR Track, Sec.-VIII(2017-18)#

9. Qualifying Requirements of Bidders:

In addition to the requirements stipulated in Section ITB(Instructions to Bidder), the bidder should also meet the qualifying requirements stipulated hereunder :

01.The bidder must have executed the job of #Operation & Maintenance of Trolley for BG Railway Tracks# or #Maintenance of Railway Track which also includes the Operation/ Maintenance of Trolley# in any NTPC stations/ SEBs/Govt./Semi Got./PSU/#NSE or BSE enlisted Company# during preceding seven (07) years prior to date of techno-commercial bid opening as per the following criteria.

a)Three similar works/orders each costing not less than Rs.16.81 lakh. Or

b)Two similar works/orders each costing not less than Rs.21.01 lakhs. Or

c)One similar work/order costing not less than Rs.33.62 lakhs.

02.Average annual financial turn-over of the bidder during preceding three (03) financial years prior to date of techno-commercial bid opening shall not be less than Rs.42.02 lakhs.

Note:

a)The word #executed# mentioned in clause 01 means that the bidder should have achieved the criteria specified in clause 01 with ANY of the following conditions :

Case-I : The work is started earlier (prior to the period stipulated in Clause-01) but completed within the stipulated period as mentioned in clause 01. In such cases, entire executed value of the relevant work vide that work order shall be considered for evaluation.

Case-II : The work is started and completed within the stipulated period as mentioned in clause 01.

Case-III : The work is started within the stipulated period as mentioned in clause 01 but not completed as on the last date of stipulated period. In such cases, #In Progress# executed value of the relevant work vide that work order as on the last date of stipulated period, shall be considered for evaluation.

Remarks (i) Any of the above cases shall be supported by documentary evidence issued by the owner.

(ii)In case of composite work/BOQ, the bidder shall have to furnish Certificate from owner certifying the value of specific nature of work, as mentioned in Clause-01.

b) While computing the annual turnover, other income shall not be considered.

c)In cases where audited results for the last financial year as on the date of the Techno-Commercial Bid opening are not available, the financial results certified by a practicing Chartered accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. Further, a Certificate would be required for the CEO/CFO as per the format enclosed in the bidding documents stating that the financial results of the Company are under audit as on the date of Techno-Commercial bid opening and the Certificate from the practicing Chartered accountant certifying that financial parameters is not available.

d)Similar works/orders means #Operation & Maintenance of Trolley for BG Railway Tracks# or Maintenance of Railway track which also includes the Operation/ Maintenance of Trolley#, as defined in Clause-01.

9.0 Following documents must be uploaded in the c-folder, failing which the offer shall be liable for rejection:

I.Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying requirement of the NIT.

II. Technical Bid:

a. All TECHNICAL DATA SHEETS as per the format provided in the tender document duly filled. b. Any other data/information as sought in our tender document

III. Company/Firm Details:

a. Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of directors.

b. Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.

IV. Copy of Service tax registration certificate.

V. Copy of Sales Tax Registration / VAT Certificate

VI. Copy of valid independent PF code no. issued by concerned RPFC.

VII. Copy of PAN card.

VIII. Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-X mentioned in the bid document)

10.0 Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the

qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

11.0NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.

12.0NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/bids due to any postal delay or delay, in any form, in transit.

13.0If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the date will be shifted to the next working day.

14.0Tender document is not transferable.

15.0Package Co-ordinator:

1)Sri J. Chowdhury, Manager(CS), NTPC Kahalgaon, Mobile No.: 9431600410 e-mail: jchowdhary@ntpc.co.in

2)Shri P K Sinha, AGM(CS), NTPC-kahalgaon, Mobile No.: 8544414341, email : pksinha04@ntpc.co.in

16.0Address for Communication: AGM(C&M)

Kahalgaon Super Thermal Power Project NTPC, Kahalgaon,

Dist: Bhagalpur, State: Bihar

PIN: 813214

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company#s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person#s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DDdetails as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

(H) BANK ACCOUNT TYPE (TICK ONE)

SAVING CURRENT LOAN CASH CREDIT OTHERS

IF OTHERS, SPECIFY,

5.PERMANENT ACCOUNT NUMBER (PAN)

6.E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the owner responsible.

SIGNATURE

(AUTHORISED SIGNATORY)
DATE________________	NAME_______________________
OFFICE STAMP
BANK CERTIFICATION:
It is certified that above mentioned beneficiary holds a bank account no. ....................................		with our branch and the Bank

particulars mentioned above are correct.

SIGNATURE

(AUTHORISED SIGNATORY) DATE________________

Authorization No.:....................................

NAME: __________________________

OFFICE STAMP

8.0Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.

9.0NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action.

10.0Address for Communication AGM(CS),

NATIONAL THERMAL POWER CORPORATION, KAHALGAON SUPER THERMAL POWER STATION, PO-KAHALGAON, DISTT.-BHAGALPUR,(BIHAR),

PIN-813 214.

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart or www.ntpctender.com or www.ntpc.co.in