NTPC Limited

(A Govt. of India Enterprise)

Darlipali Super Thermal Power Project

At/PO – Darlipali, Via – Zinc Nagar

Distt – Sundargarh, Odisha PIN 770072

Notice Inviting Tender (NIT)

A.NTPC invites on-line bids from eligible bidders for the below mentioned package, as per the scope of work briefly mentioned here after.

B.Brief Details

Bid Invitation Number

40065755

NIT Date

30.12.2016

Name of the Job

Supply & Installation Desktop PC at DSTPP, 120

 

sets

Delivery period

02 months

Document sale Commencement Date

02.01.2017

Document sale Close Date

17.01.2017 6.00 pm

Source NIT

Darlipali Super Thermal Power Project, Darlipali

 

Sundargarh

Contract Classification

Supply & Installation

Last Date and Time for Bid Submission

03.02.2017 3.30pm

Bid Opening Date & Time (Technical)

03.02.2017 4.00pm

Price Bid Opening Date & Time

To be communicated later to the technically

 

qualified bidders

Cost of bid document in INR

Rs. 1190.00

EMD in INR

RS 1,27,000.00

C.

Initial Steps for participation in our e-tender is as per the table mentioned below

Type of Vendor

Required for viewing our tender document

Vendors

already

1)

Before download/viewing our tender document, party has to pay requisite

having SRM vendor

 

tender fee either through payment gate way by clicking on “pay tender

code and Password

 

fee” after login in our SRM site or send Crossed Demand Draft/ Pay

 

 

 

 

 

 

 

 

Order/Bankers Cheque in favour of NTPC Limited payable at Sundargarh,

 

 

 

 

Odisha of requisite amount directly to us, which should reach us at least

 

 

 

 

three working days prior to Last Date of document sale period.

 

 

 

 

Vendors

already

1.

Duly Filled Annexure-1 (format given below) should reach us at least five

having SAP vendor

 

working days prior to Last Date of document sale period.

code, but does not

2)

Before download/viewing our tender document, party has to pay requisite

have SRM login id

 

tender fee either through payment gate way by clicking on “pay tender

and Password

 

 

fee” after login in our SRM site or send Crossed Demand Draft/Pay Order/

 

 

 

 

 

 

 

 

Banker Cheque in favour of NTPC Limited payable at Sundargarh ,

 

 

 

 

Odisha of requisite amount directly to us, which should reach us at least

 

 

 

 

five working days prior to Last Date of document sale period with Duly

 

 

 

 

Filled Annexure-1.

 

 

 

New Vendor neither

1.

Duly Filled Annexure-2 (format given below) and scanned/photo copy of

having

any

vendor

 

 

code in SAP nor any SRM login ID and Password

PAN card (self Attested) along with the detailed address and EFT form (Annexure-2A) with certification from the banker should reach us at least seven working days prior to Last Date of document sale period.

2.Before download/viewing our tender document, party has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send Crossed Demand Draft/Pay Order/Bankers Cheque in favour of NTPC Limited payable at Sundargarh, Odisha of requisite amount directly to us, which should reach us at least seven working days prior to Last Date of document sale period with Duly Filled Annexure-2.

Note:

∑The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e-tender site SRM login site directly through below mentioned address.

‘ https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart’

They can also access our e-tender site(SRM login site) through www.ntpctender.com and clicking on Login (e-Tender).

∑Small Scale Industries registered with NSIC/OSIDC shall be exempted from payment of cost of tender document. This shall be subject to submission of a self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’.

∑NTPC takes no responsibility for any loss/delay/non-receipt of applications/ documents sent by post.

D.TENDERS ARE HEREBY INVITED ON BEHALF OF NTPC LIMITED FOR THE

FOLLOWING WORK FOR DARLIPALI SUPER THERMAL POWER PROJECT,

SUNDARGARH, ODISHA.

NAME OF JOB

BID DOCUMENT

EARNEST MONEY

TECH.BOD

 

SALE PERIOD

(Rs.)

--------------

 

 

-------------------

PRICE BOD

 

 

COST OF BID

 

 

 

DOCUMENT(RS.)

 

Supply, Installation &

02.01.2017

 

 

maintenance of Desktop

TO

1,27,000.00

03.02.2017

PC

17.01.2017 6.00 pm

________

(04.00pm)

 

 

-------------

 

 

 

 

 

1190.00

(*)

 

 

 

 

Note: 1. (*) PRICE Bid opening date shall be communicated separately only to the qualified bidders.

1.A complete set of bid documents may be purchased by any interested bidder on submission of a written application and payment (non-refundable) of the cost of bidding documents as mentioned above in the form of a Crossed Demand Draft/Pay Order/ Banker Cheque in favour of NTPC Limited payable at Sundargarh, Odisha. Cash payment/money order will not be accepted. Requests for tender documents must be sent to ‘address for communication’. Requests received after the last date as mentioned, due to delays of postal/courier services or requests without requisite cost of tender documents shall not be entertained

2.The bidding documents can also be downloaded from https://etender.ntpclakshya.co.in after online payment (non-refundable) towards cost of bidding documents and thereon on-line bid can be submitted..

3.Issuance of bid documents to any bidder shall not be construed that such bidder is considered to be qualified. The qualification status shall be examined by the tender committee during the process of bid evaluation.

4.Earnest Money Deposit(EMD)/Bid Security:

Bid Security/EMD (as prescribed format in attached EMD instruction ) shall be submitted in a sealed envelope (in case of DD/BC/PO/BG) subscribing “ Supply, installation & Maintenance of Desktop PC ”, NIT No. 40065755, date of Bid Opening: 03.02.2017 : from

____________________________ (Name and Address of bidder).” , separately through offline and it should be addressed to communication address as given below.

The EMD offered shall, at bidder’s option, be in the form of (i) A Crossed Demand Draft/Pay Order/Bankers Cheque in favour of NTPC Limited payable at Sundargarh, Odisha or (ii) an unconditional and irrevocable Bank Guarantee (BG) from any of the banks specified in the bidding documents. The format of Bank Guarantee towards bid security shall be in accordance with the ‘Proforma for BG’ included in the bidding documents. While getting the Bank Guarantee issued, Bidders are requested to ensure compliance to the points mentioned in Bank Guarantee Verification Check List in the bidding documents. Bidders are required to fill up this check list and enclose the same along with the bank guarantee. EMD for an amount less than or equal to

Rs.20,000.00 shall not be accepted in the form of bank guarantee. (iii) E-Payment by Credit Card/Debit card/Net Banking on the NTPC e-tender portal. (Note: Upon successful E-

payment on the portal, an e-receipt shall be issued to the bidder by the system, a copy of which is to be submitted by the bidder with the bid as document towards e-payment of EMD). EMD shall not be accepted in any other form.

The bid security shall remain valid for a period of forty five (45) days beyond the original bid validity period or beyond any extension in the period of bid validity subsequently requested.

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY WITHIN THE

SCHEDULED TIME SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-

RESPONSIVE AND BID SHALL NOT BE OPENED.

Eligible SSI/MSMEs units are exempted from submitting EMD/Tender Fee against the tender subject to their producing evidence with regard to eligibility. Eligible SSI /MSMEs units shall mean those SSI units which are registered under single point registration system with National Small Industries Corporation (NSIC) or registered with Orissa Small Industries Development Corporation (OSIDC) / District Industries Center of respective state or Udyog Aadhar Memorandum (UAM) Registration.

Applicants seeking exemption must enclose self certified photocopy of valid registration certificate, giving details such as validity, stores and monetary limits and it should reach to our office before the tender sale closing date & time for exemption of Tender fee and before bid submission cut-off date & time for exemption of EMD.

E.SCOPE OF WORK :

Supply, Installation & maintenance of 120 sets Desktop PC at Darlipali STPP. Completion period

:02 months

F. QUALIFYING REQUIREMENTS

In addition to satisfactory fulfillment of the Qualifying requirements stipulated in Section – ITB (Instruction to Bidders) of the Bid Documents, the bidder should also meet the qualifying requirements stipulated hereunder:

1.0The bidder should have executed the order for supply & installation of desktop PCs/Laptops/Work Stations/All in ones during last seven(07) years reckoned as on date of techno-commercial bid opening with either of the following:-

(i)Three orders of value not less than ₹ 25,24,320.00 each.

OR

(ii) Two orders of value not less than ₹ 31,55,400.00 each.

OR

(iii)One order of value not less than ₹ 50,48,640.00.

2.0Financial Criteria: The average annual turnover of the Bidder, in the preceding three (3) financial years as on the date of techno-commercial bid opening shall not be less than ₹

63,10,800.00.

Notes:

a)The “word” executed means that the bidder should have achieved the progress specified in the QR para 1.0 even if the total contract is not completed / closed. The same shall be supported by documentary evidence.

b)An intending Bidder who is a manufacturer (called OEM) of Desktop PCs or a subsidiary / authorised partner of the OEM and have executed work(s) as per clause 1.0 by himself or through his / her subsidiary / authorised partner shall also be considered as qualified for the purpose of clause 1.0

c)Other income shall not be considered for arriving at annual turnover as specified in QR

d)In cases where audited results for the last financial year as on the date of Techno- commercial bid opening are not available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. Further, a certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents stating that the Financial results of the Company are under audit as on the date of Techno-commercial bid opening and the Certificate from the practicing Chartered Accountant certifying the financial parameters is not available.

3.0The bidder should be a manufacture (called OEM) of Personal Computer (PCs) or should be a subsidiary / Dealer/authorised partner of the OEM as on date of submission of the offer. In case of the subsidiary / authorised partner, such bidder should be authorised by the OEM for this tender.

4.0The OEM/vendor should have the service centre in Odisha or if they do not have, should undertake to open the same / establish a tie-up for the same before executing the award.

5.0The OEM should have Microsoft OEM certification for preloading Windows operating System for Intel based PCs.

IV. GENERAL TERMS AND CONDITIONS

1.DOCUMENTS TO BE SUBMITTED WITH TECHNICAL BID(to be attached in C Folder):

Legible copies of the following documents duly signed by the authorized representative of the bidder are to be submitted in support of the qualifying requirement along with technical bid.

A)(i) Detailed Award letter / Work Order with bill of quantities (ii) proof of work executed as mentioned at (B) below

B)Documentary evidence issued by the employer as proof of work executed clearly indicating the executed value of the work/Order completion certificate.

C)Audited balance sheet and profit & loss account of last three financial years ending 31st March 2016 (namely, 2013-14, 2014-15 & 2015-16).

D)Copy of Power of Attorney of Authorized Signatory (if applicable)

E)Copy of STCC/TIN.

F)Certificate of compliance of qualifying parameters.

NTPC if so desire may verify the performance of the bidder from their respective clients.

2.Bids should be submitted by 3.30 pm on the scheduled date of opening (After 3.30PM system will not allow) of technical bid and shall be opened online at 4.00 pm , in presence of bidders or their authorised representative who wish to be present.

3.If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.

4.Technical Bids of bidders shall be opened online first. If the bidder qualifies as per the QR and terms and conditions of NIT, their price bid shall be opened with due intimation to qualified bidders.

5.NTPC takes no responsibility for any loss / delay / non-receipt of tenders/Requests/EMD/any document sent by post. All communications must be sent at the address for communication only.

6.Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s capability and capacity to perform the contract, should the circumstance warrant such assessment in overall interest of the owner.

7.NTPC reserve the right to reject or accept any tender without assigning any reasons thereof.

8.Above details are only indicative. Other detailed terms and conditions shall be as per our tender documents. Interested bidders are advised to visit the site and familiarize themselves with the site conditions.

9.Parties blacklisted / banned by any NTPC Unit / Corporate Centre are NOT eligible to participate.

11.Help Line: Kindly get in touch with following persons for any enquiries pertaining to

the NIT for the package :

(i)Shri. G Birganthia, DGM(C&M), Mob. No: 09437967111

email: gbirganthia@ntpc.co.in

(ii)Shri. H L Sidar, Asst.Mgr(C&M), Mob. No.:09437463412 email: hlsidar@ntpc.co.in

ADDRESS FOR COMMUNICATION:-

AGM( Contracts & Materials) / DGM (Contracts & Materials)

NTPC Limited

Darlipali Super Thermal Power Project

AT/ P.O : Darlipali, Via- Zinc nagar,

Dist: Sundargarh Pin Code-770072, Odisha

Phone No.: 06622-262667

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e- tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: _______________

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD/BC/Pay Order details as tender fee: Issuing Bank:

_____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD/BC/Pay Order Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

 

___________________________________________________

State:

_________________

City: ____________________

Country:

______________

 

Pin:

_________________

 

Telephone NO: _______________

Extn: ________

Fax Number:

_______________

 

Email ID:

___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Tender fee payment can be given through DD/BC/Pay Order or payment Gateway. In case the option of DD/BC/Pay Order is opted should be in favor of “NTPC Limited” payable at Sundargarh

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name:

___________________________________________________

Address:

___________________________________________________

 

___________________________________________________

 

___________________________________________________

State:

_________________ City: _______________________

Country:

______________

Pin:

_________________

Telephone NO: _______________ Extn: ________

Fax Number:

_______________

Email ID:

___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD/BC/Pay Order details as tender fee: Issuing Bank:

_____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill up this form. Submit the forms along with a cancelled cheque to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD/BC/Pay Order of required amount.

DD/BC/Pay Order should be in favor of “NTPC Limited” payable at Sundargarh

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

ANNEXURE-2A

(E.F.T)- Form

(TO BE RETURNED TO NTPC LTD)

To,

Finance & Accounts Department

NTPC Limited

Darlipali STPP, Sundargarh (Odisha)

Dear Sir,

Ref: AUTHORISATION OF ALL OUR PAYMNETS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.

We, hereby authorize NTPC Ltd, Darlipali STPP to make all our payments through Electronic Fund Transfer system. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS ONLY)

1.NAME OF THE BENEFICIARY

2.ADDRESS

PIN CODE:

3.TELEPHONE NO. WITH STD CODE / CELL NO (BENEFICIARY)

PHONE NO.

FAX NO.

4.BANK PARTICULARS

A)BANK NAME

B)BANK TELEPHONE NO. (WITH STD CODE)

C)BRANCH ADDRESS & BRANCH CODE OF THE BANK

BRANCH CODE:

BRANCH NAME &

ADDRESS:

PIN CODE

D) BANK FAX NO. (WITH STD CODE)

E) 9 DIGIT MICR CODE OF THE BANK BRANCH

F)11 DIGIT IFSC CODE FOR THE BANK BRANCH

F)BANK ACCOUNT NUMBER (ENCLOSE COPY OF A CANCELLED CHEQUE)

G)BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

5.PERMANENT ACCOUNT NUMBER (PAN) (ENCLOSE A SELF ATTESTED COPY OF PAN)

IF OTHERS, SPECIFY (TIN/VAT/SERVICE TAX REGN. NO. )

6.E-MAIL Address for Intimation regarding release of payments

I/ We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effect at all for reasons of incomplete or incorrect information, I/ We would not hold the Company responsible.

DATE

SIGNATURE

(AUTHORISED SIGNATORY)

OFFICIAL STAMP

NAME OF THE BENEFICIARY:

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank Account No. _________________ with our branch and the Bank Particulars mentioned above are correct.

DATE

SIGNATURE

(AUTHORISED SIGNATORY BANK) Authorization No.: ……………………………………..

Name of the authorized signatory:

BANK OFFICIAL STAMP

Enclosures: 1) Cancelled Cheque of your bank account.

2)Photocopy of PAN (self attested).

3)Postal Address with Pin Code

4)TIN No.

5)Proprietorship affidavit / copy of Partnership deed / copy of certificate of incorporation.