Kanti Bijlee Utpadan Nigam Ltd.

(A subsidiary of NTPC Limited)

Muzaffarpur Thermal Power Station

Contracts and Materials Department

NOTICE INVITING TENDER

(Domestic Competitive Biddings)                                                  Date: 24.12.2016

Sealed Tenders are invited from prospective bidders who fulfill the Qualifying Requirements for the following packages.

Bid documents shall be on sale from   30.12.2016 to 19.01.2017

For detailed NIT, Please visit our website www.ntpctender.com or www.ntpc.co.in or may contact AGM (C&M) on Ph. No. 06223-267371/56 or Fax No. 06223-267310 at Office.

 Address for Communication: Addl. General Manager (C&M), Muzaffarpur Thermal Power Station , P.O. Kanti Thermal, Dist.- Muzaffarpur (Bihar),   Pin:- 843130.           

I.

NIT No.

9900142037

II.

Brief description of work

Annual track maintenance contract for MGR

III.

Contract Period / Completion Time

12 Months

IV.

Source of NIT / job location

Kanti Bijlee Utpadan Nigam Limited,

Kanti  (Muzaffarpur), Bihar

V.

Tender document sale Period

30.12.2016   to  19.01.2017 (up to 17:00 Hrs.- IST )

VI.

Last date of tender fee payment

19.01.2017 (up to 17:00 HR  -- IST )

VII.

Tender Fee (Cost of tender document )

Rs.  1125/-

(Rupees one thousand one hundred & twenty five  only  )

VIII.

Mode of payment

(For tender fee )

Demand draft, in favor of “Kanti Bijlee Utpadan Nigam Limited”, payable at SBI, Kanti thermal power station branch   (Branch code: 7033)

IX.

Earnest Money Deposit (EMD)

Rs. 94,000/-

(Rupees Ninety four  thousand only )

X.

Technical bid Opening Date & Time

(EMD + QR + Technical Bid)

17.02.2017   at 15:30 Hrs.

XI.

Price Bid Opening Date

To be intimated later on

XII.

Qualifying Requirement

As below

XIII.

General/ Important Instructions

As below

XIV.

Package Coordinator Email

atinkundu@ntpc.co.in

XV.

Alternate Package Coordinator Email

nitesh.ntpc05@rediffmail.com

 QUALIFYING REQUIRMENT

1.

The average annual turnover of the bidder in the preceding three (03) financial years as on date of Bid Opening shall not be less than Rs. 46.66 Lakhs.

Note: Other income shall not be considered for arriving at annual turnover.

In cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

2.

The Bidder must be having experience in broad gauge rail track maintenance in any industry.

3.

The Bidder should have  successfully executed similar work during last 07 (seven) years as on date of bid opening with either of the following:

(a)    Three executed works costing each not less than  Rs 18.66  lakhs each,

OR

(b)   Two executed works costing each not less than  Rs. 23.33 lakhs each,

OR

(c)   One executed work costing not less than   Rs. 37.33 lakhs.

Note :  The word “Similar” means the bidder must have experience of rail track maintenance.

 The word "executed" means the bidder should have achieved the criteria specified in QR, even if the contract is not completed / closed.  The same shall be supported by documentary evidence issued by the owner.

Documents to be furnished

(i) Financial statement like copy of balance sheet / profit and loss account for last (Three) 03 years in support of QR, clause  1.

(ii) Copy of work orders & Documentary proof in support of execution in line of  QR, clause 2 & 3.

GENERAL  INSTRUCTIONS :

KBUNL invites Bids on ‘Single Stage Two Envelope’ bidding basis (Techno-Commercial Bid & Price Bid to be submitted together in separate envelope) from eligible Bidders for aforesaid Package, as per the Brief Scope of Work mentioned.

1.

Issue of tender document :

Application for issue of tender documents  to be submitted with Tender fee (Non-Refundable) of  stipulated value  in the form of Demand Draft in favor of  Kanti Bijlee Utpadan Nigam Limited , payable at S.B.I., Kanti Thermal  power station branch   (Branch Code No. 7033) .

The application envelope must be super scribed with “REQUEST FOR TENDER DOCUMENT” & NIT No. and should reach in the office of AGM (C&M) within the scheduled tender sale period. Copy of PAN Card,  Service Tax Registration & PF Number along with Bank Account details of the firm (Cancelled Cheque) must be attached along with request letter for issue of tender document. Vendor should also mention their Phone Number / Mobile Number & Email ID also in request letter.

KBUNL will not be responsible in any way for late receipt of request for tender documents/Bid due to any postal delay or delay of any form in transit or loss / misplacement of document in transit.

SSI units of Bihar / SSI units (of other states) registered with the National Small Scale Industries Corporation (NSIC) for same / similar job shall be exempted for the payment of tender fee/ Earnest Money Deposit.

MSE having Udyog Aadhar Memorandum / UAN are also exempted for submission of tender fee / EMD . Copy of Udyog Aadhar No. shall be submitted alongwith application / bid to avail the exemption.

Bidders seeking exemption should submit self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc.

In case a bidder desires to participate in more than one tender, separate application is required to be made against each NIT, accompanying a separate DEMAND DRAFT as mentioned above.

2.

Downloading of tender Document (ON - LINE purchase of tender document ) : 

The bidding documents can also be downloaded from http://www.ntpctender.com on registration and online payment(non-refundable) towards cost of bidding document and the down loaded documents can be used for bidding purposes.

The prospective bidders in order to be able to download the bidding documents shall be required to compulsorily register themselves with the NTPC website which shall be a onetime process.

The registered prospective bidders who wish to download the bidding documents shall be prompted to enter his user id & password. Subsequent to entering of user id & password and acceptance of the same by the system, the prospective bidder shall be routed to payment gateway for making payment towards cost of bidding documents. On successful payment of cost of bidding documents and the details of the prospective bidder, he shall be authorized to download the bidding documents and the details of the prospective bidder shall be stored by the system.

In case the registered bidders who have downloaded the bidding documents require an additional manual copy of the documents then such bidders shall be required to purchase the manual copy of the bidding documents following the procedure detailed above.

3.

If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the date will be shifted to the next working day.

4.

Transfer of tender document purchased by one intending bidder to any other vendor is not permissible. Bid must be submitted by the vendor in the name of which tender documents were purchased.

After the award of the Contract, the Contractor shall not subcontract the Works / any part of the Works to any other agency.

5.

Tender documents shall be issued to all the agencies, which have applied with stipulated tender fee . However, issuance of tender documents shall not automatically construe qualification of the firm for award of work/placement of order, which will actually be determined during evaluation of qualifying requirement documents for each tender as specified and bid evaluation after receiving of completed set of bid from the agencies.

Commercial/ price  bids of only those bidders who meet the qualifying requirements & whose Offers are technically acceptable, shall be considered for Opening/evaluation.

6.

KBUNL reserves the right to access the capacity and capability of bidders after scrutiny of applications and reserves the right to reject any or all application / tenders without assigning any reasons.

KBUNL reserves the right to extend the bid opening date also, if required.

7.

The Earnest money deposit (EMD) of stipulated value in prescribed form for each tender as specified in the tender documents is to be submitted in separate envelope along with Technical bid & Price Bid

Bid security / earnest money deposit (EMD )  may be submitted in form of Demand Draft / Pay Order / Bankers Cheque in favour of kanti Bijlee utpadan Nigam limited  payable at S. B. I Kanti thermal power station (Branch Code: 7033) or an unconditional and irrevocable Bank Guarantee (BG) from any of the banks specified in the bidding documents.

Bids  without earnest money deposit (EMD) / inadequate amount of EMD/ without any valid document towards EMD exemption  (as permitted in tender document ) are liable to be rejected

8.

The Technical Bid Opening date (EMD, QR & Technical Bid) is stated above and also has been mentioned in the tender documents. The Price Bid opening schedule will be intimated on later stage to all technically accepted & qualified bidders.

9.

ESI Act is applicable in KBUNL / Bihar. Accordingly party has to comply for the same during execution of contract and financial liability of the same is in scope of agency.

10.

Following credentials are to be submitted by the bidders along with bid documents (in QR envelope) in support of meeting the qualifying requirement as stipulated for each package.

I) Legible Copies of Award letter / work order with Bill of Quantities of similar nature, job completion certificate, copies of MB (bills/receipts) etc. in proof of value of work executed, clearly indicating the executed value of the work. Proofs of execution of orders value, turnover and other requirements to meet the QR for the work, as mentioned above.

II) Audited Balance sheet and Profit & Loss account.

And any other required relevant document specific to QR clause

Bidder should also submit following additional document  in addition to document related to specific QR clauses  (as stipulated for individual cases ) in EMD  envelope  :

a) Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of directors.

Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.

b) Copy of PF code allotted by RPFC.

 (The bidder should have independent P.F. code number allotted by Regional Provident Fund

  Commissioner. Copy of PF code allotted by RPFC must be submitted)

c)  Copy of Sales Tax Registration/ VAT registration  (if applicable)

d)  PAN and Service Tax Registration.

e)  ESI Code / Undertaking for ESI (if applicable)

f)  Copy of Power of Attorney of Authorized Signatory (if applicable)

11.

Address for communication: AGM (C&M), KBUNL, (Kanti Bijlee Utpadan Nigam Limited ), Muzaffarpur  Thermal Power Station, P.O. Kanti Thermal , Dist. Muzaffarpur , PIN. 843130, BIHAR  . (Phone No. 06223--267371/56   Fax No.06223-267310, Mob:9471001303 )

IMPORTANT INSTRUCTIONS:                                       

I)

Tender shall be submitted in Four (4) separate Sealed Envelopes:

(A)   1st envelope marked as "EMD ENVELOPE "- consist of EMD, Letter of Undertaking, and Documentary proof of PF No. , PAN No.  & service tax registration no. & NIL DEVIATION CERTIFICATE (as per specified format ) .

Firm registered as MSE, shall submit copy of Udyog Aadhar No.  (UAN) in this envelope for exemption for submission of EMD. Copy of NSIC may also be submitted for EMD exemption.

Letter of undertaking (LOU) is to be executed on non-judicial stamp paper of value of Rs. 500/- .

EMD, if submitted in form of bank guarantee (BG), is to be executed on non-judicial stamp paper of value of Rs. 1000/- in specified format as per tender document.

 (B) 2nd envelope marked as "QUALIFYING REQUIREMENT" should contain all documentary proof, required to comply with specific QR clauses. Details of QR document should be submitted as per enclosed format.

 (C)   3rd Envelope marked as "Technical Bid" should contains all the document to cover Technical Specification/ Technical requirement, Scope of Work/supply / drawing / data sheet / acceptance of quality plan etc. as per BOQ  .

          Copy of Tender enquiry, Scope of Work / technical requirement etc may be returned after dully signed & stamped as acceptance by the bidder in this envelope.

 (D)  4th envelope should contain PRICE BID/ COMMERCAL BID (including detail terms & Conditions) only.

ALL ABOVE FOUR ENVELOPES SHALL BE KEPT IN A SINGLE BIG ENVELOPE SUPER SCRIBING THE DETAILS OF ALL FOUR ENVELOPES & NIT NO. / TENDER NO. WITH BOD (TECHNICAL).

ALL THESE FOUR ENVELOPES (ALTOGETHER) SHOULD BE SUBMITTED ON OR BEFORE THE TECHNICAL BID OPENING DATE & TIME. 

II)

 The Fourth  Envelope (D)  i.e Price bid  of only those bidders shall be opened who qualify/satisfy the requirement of Earnest  Money so deposited in the 1^st envelope(A) ,QR  ( envelope B) & TECHNICALBid ( envelope C)  on a later date which will be intimated to the eligible bidders.

III)

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE EARNEST MONEY DEPOSIT (EMD)  IN  A  SEPARATE  SEALED  ENVELOPE  SHALL  BE  REJECTED  BY  THE EMPLOYER  /  KBUNL   AS  BEING  NON-RESPONSIVE  AND  RETURNED  TO  THE BIDDERS WITHOUT BEING OPENED.

IV)

Due Date &  Time for Opening of Envelope–A (EMD) , B (QR)  & C (TECHNICAL BID )  is as mentioned above  ( in Tender Enquiry page also  ) .

V)

Technical Bid / Price Bid of the Bidders who have not submitted requisite amount of EMD and who do not satisfy the Qualifying Requirements shall not be considered.

VI

Above details are only indicative. Other detailed terms and conditions shall be as per our tender documents. Interested bidders are advised to visit the site and familiarize themselves with the site conditions.

VII

Parties blacklisted / banned by any NTPC Unit / Corporate Centre are NOT eligible to participate.

Sl.

Financial Year

Annual turnover (Rs.)

a.

2013-2014

b.

2014-2015

c.

2015-2016

Sl.

Work Order / LOA / PO / Contract 

Ref.  & date

Brief description of Job

Contract Value (Rs.)

Clients name

Details of Execution proof

PF Number

PAN Number

Service Tax Number

VAT  Number / Sales tax registration no.