NTPC Limited

(A Government of India Enterprise)

Vindhyachal (Madhya Pradesh)

PO : VINDHYANAGAR, DISTT. SINGRAULI (MP) 486885

INVITATION TO BID/NOTICE INVITING TENDER

DOMESTIC COMPETITIVE BIDDING

Ref. No. VSTPP/CONTRACTS/OTE/2016-17 Dated: 21.12.2016

1. NTPC Limited–Vindhyachal Super Thermal Power Project, in Madhya Pradesh, invites e-tender bids / tenders / proposals from eligible bidders for the following packages:
2. Brief Description of NIT:

IMPORTANT NOTES:

*          Bid document issue time (offline) from 10.00 am to 4.00 pm (Excluding Sunday/Closed Holiday).

**         Date of opening of part (C) shall be communicated only to the bidders, who are found qualified at a later date.

-           Type Of Bidding                                                         Single stage two envelopes bidding. (Price bid

                                                                                          Shall be submitted online only)

-           Last date of submission of queries by bidders, if any  : 21.01.2017

-           Submission of "NO DEVIATION CERTIFICATE"                        : To be submitted by bidder invariably as per

  Format enclosed with tender documents.

 (Annexure A-2 (INB)

Note:   Bids are to be submitted super-scribing the tender reference as detailed below:-

* Name of Package and NIT No. are also to be superscribed on envelope

Followings may kindly be noted that:-

• Offers shall be submitted online only. No financial terms including discount/premium to be quoted off-line or in C-folder.
• No deviation whatsoever, is permitted by NTPC, as preparation of price bids, its opening and comparative evaluations are done online.

Hence, the quoted amounts as per the system shall only be considered for evaluation. Any documents/

conditions found offline shall be treated invalid and shall not be considered for evaluation.

3. Bidder can view/download the complete set of Bid documents as per the following procedure:

4. Mode of payment for purchase of tender documents:
5. On-line:

Bidders can view/download the tender documents after logging in our e-tender site:

1. By clicking on “e-tender” in home page of ntpctender.com
2. ii) In the Internet browser directly type the URL

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

After logging to our e-tender site as mentioned above, the bidder shall pay the requisite  tender fee through payment gateway by clicking “pay tender fee” as mentioned in the “Bidder’s Manual” and also in Guidelines to Bidders” which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no. 0120-2952319

10. Off-line: Tender fee shall be made in form of Pay order / demand draft / Bankers cheque in favor of NTPC Limited, from any of the list of Nationalized or Scheduled Bank enclosed at ANNEX- III, payable at Vindhyanagar/ Singrauli/ Waidhan of MP, and the same should reach NTPC Vindhyachal in the communication address given at S.No.10. on or before offline last date as mentioned i.e. up to 01.2017 at 4:00 pm  along with the requisite documents mentioned as per clause 3 “B” & “C” above. Whichever is applicable for the respective status of vendor. If the vendor at 3 “A” desirers for tender documents  may also request offline for tender documents. .

1. Exemptions of cost of tender documents : Refer clause No. 05 (iii) (c)

Request for tender documents received after the offline last date as mentioned i.e. up to 11.01.2017 at 4:00 pm shall not be entertained.

5. Bid Security (EMD): Bidder has to submit earnest money deposit (EMD) of requisite value in a separate envelope offline super scribing “EMD Envelope” containing (Requisite EMD in valid form and “ No Deviation Certificate”) as detailed above , the same must reach to the office at the address mentioned below before the bid submission deadline as mentioned in the e-tender of our SRM system.

1. “EMD Envelope” should contain the EMD of requisite value, strictly in valid form as mentioned below at Sl. No. iii) a)/b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii) c).

1. If Bid security (EMD), in original, of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD amount their offer shall be rejected.

• EMD may be furnished in any of the following forms.

1. For EMD amount of any value : Pay order / demand draft / Bankers cheque in favor of “NTPC Limited”, from any of the list of Nationalized or Scheduled Bank enclosed at ANNEX- III, payable at Vindhyanagr/ Singrauli/ Waidhan of M.P.

1. Unconditional and irrevocable Bank Guarantee from a nationalized bank/ scheduled bank. The bid security shall remain valid for a period of 45 days beyond the original bid validity period (180 days) or beyond any extension in the period of bid security. The Bank Guarantee verification check list duly filled in as per format attached has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in “Yes”.

1. Small Scale Industries registered with the National Small Scale Industries Corporation (NSIC) under single point registration scheme and SSI units registered with MPSSIDC for the said item/ services shall be exempted from payment of Tender Fee and EMD. Exemptions of EMD and other benefits to MICRO AND  SMALL  ENTERPRISES (MSEs) shall be governed as per enclosed ANNEX-IV. Bidders seeking exemption should enclose a self certified legible copy of valid registration certificate giving details such as items/ services for which registered, validity, monetary limit etc. along with their request of Tender Document. If the validity of the certificate has expired or the stores items are not matching with the tendered items such requests run the risk of their request being passed over as disqualified for this concession/exemption. In case of any doubt on eligibility of such exemption/ concession bidder may get clarification from NTPC Official before submission of their bid.

1. The bid security of all the unsuccessful bidders will be returned as promptly as possible as per terms of bidding documents.

1. No interest shall be payable by NTPC on the Bid Security.

1. Any Bid not accompanied by a Bid Security (EMD) and “No Deviation Certificate” in a separate sealed envelope, may be rejected on-line by the owner  as being non-responsive and the technical bid envelop shall be returned to the bidder without being opened.

6. No Deviation Certificate: Duly filled signed and stamped “No Deviation Certificate” shall be submitted as stated in point f) and also note PART-A of Sl. No 2 above .

7. Clarification on Bidding documents: Bidder may seek clarification through e-mail or in hard copy (offline) upto the time specified as mentioned in the bidding document. The queries will be answered by NTPC and posted in the c-folder. The bidders can view all queries and all answers once they are posted in the c-folder.

8. Qualifying Requirements:

1.0 Technical Criteria

The bidder should have executed civil works including reinforced cement concrete and buildings within the preceding seven (07) years as on the date techno-commercial bid opening, as any one of the following:

208. Three works having value not less than Rs. 208.0 Lacs each

                                              OR

260. Two works having value not less than Rs. 260.0 Lacs each

                                              OR

416. One work having value not less than Rs. 416.0 Lacs.

NOTE:

• The word “executed” means the bidder or his sub-contractor should have achieved the criteria specified in the above QR within the preceding seven (7) years period even if the contract has been started earlier and/or is not completed/closed.

• The reference works executed by the Bidder’s group company/ subsidiary company shall not be considered for meeting the qualifying requirements by the Bidder.

• Reference work executed by a Bidder as a sub-contractor may also be considered provided the certificate issued by main contractor is duly certified by Project Authority specifying the Scope of Work executed by the sub-contractor in support of qualifying requirements.

2.0 Financial Criteria

2.0 (a)  The average annual turnover of the Bidder, in the preceding three (03) financial years as on the date of Techno-Commercial bid opening, should not be less than Rs. 520.0 Lacs ( Rupees Five Hundred and Twenty Lacs only).

In case the bidder does not satisfy the average annual turnover criteria, stipulated above on its own, its Holding Company would be required to meet the stipulated turnover requirements as above, provided that the net worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the Holding Company. In such an event, the bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Holding Company, supported by the Holding Company’s Board Resolution as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

2.0 (b) The Net Worth of the bidder as on the last day of the preceding financial year (reckoned on the date of techno-commercial bid opening) should not be less than 100% of the Bidder’s paid-up share capital. In case the Bidder meets the requirement of Net worth based on the strength of its   Subsidiary (ies) and/or Holding company and/or Subsidiaries of its Holding companies wherever applicable, the Net worth of the Bidder and its subsidiary (ies) and/or Holding Company and/or subsidiary (ies) of the Holding company, in combined manner should not be less than 100% of their total paid-up share capital. However individually, their Net worth should not be less than 75% of their respective paid-up share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined) = (X1+X2+X3) / (Y1+Y2+Y3) X 100

Where X1, X2, X3 are individual Net worth which should not be less than 75% of the respective paid up share capitals  and Y1, Y2, Y3 are individual paid up share capitals.

2.0 (c) In case the bidder is not able to furnish its audited financial statements on stand alone entity basis, the unaudited unconsolidated financial statements of the bidder can be considered acceptable provided the bidder further furnishes the following documents for substantiation of its qualification:

• Copies of the unaudited unconsolidated financial statements of the bidder along with copies of the audited consolidated financial statements of its Holding Company.

• A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bidding documents, stating that the unaudited unconsolidated financial statements form part of the consolidated annual financial statements of the Holding Company.

In case where audited results for the last financial year as on the date of techno commercial bid opening are not available, the financial results certified by a practising Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the certificate from practising Chartered Accountant certifying its financial parameters, the audited results for the three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. Further, a Certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents stating that the Financial results of the Company are under audit as on the date of Techno-Commercial bid opening and the Certificate from the practising Chartered Accountant certifying the financial parameters is not available.

NOTE:

• Net Worth means the sum total of the paid up share capital and free reserves. Free reserve means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.

• Other income shall not be considered for arriving at annual turnover.

• “Holding Company” and “Subsidiary Company” shall have the meaning ascribed to them as per Companies Act of India.

9. General Conditions: (For submission of bid)
10. Sealed tenders signed in all pages should be submitted in two (02) parts, ( as per Sl No -2 Note-2 above)
    1. Part (A) for NO DEVIATION CERTIFICATE and EMD.
    2. Part (B) for Technical Bid containing total credential to fulfill all the criteria as mentioned in qualifying requirements in the tender Box.
    3. However the Price part must be quoted in SRM
11. The bids shall be received upto 10:30 Hrs. on date of Technical Bid Opening (PART-A and PART B in offline and PRICE IN SRM) , and PART A and PART B shall be opened at 11.00 Hrs. on the same date as stipulated above in the presence of bidder, who wish to be present.
12. In case, the date of Bid opening coincides with HOLIDAY, the shifted to next working day at the same time.
13. In the evaluation and comparison of bids, NTPC Limited reserves the right to allow purchase preference to Central Public Sector Enterprises (CPSEs) and Joint ventures with CPSEs as admissible under the existing policy of the Govt. of India.
14. All credentials pertaining to this NIT must be before the date of Bid Opening as mentioned in the NIT.
15. For any postal/communication delay, NTPC Limited will not be held responsible.
16. Details of the work to be executed and terms & conditions of the tender are stipulated in the tender documents.
17. For other General Conditions i.e. Integrity pact, Fraud Prevention Policy, Safety Rules, and Banning Policy wherever as applicable please visit our website http://ntpctender.com.
18. Notwithstanding anything stated above, NTPC reserves the right to assess bidder’s capability & capacity to perform the contract, should the circumstances warrant such assessment in overall interests of the Owner.
19. NTPC reserves the right to issue, reject any or all bids or cancel/withdraw the invitation for bids without assigning any reason whatsoever thereof and in such case no bidder/intending bidder shall have claim arising out of such action.
20. Tender document is not transferable.
21. Package Coordinators of NTPC Vindhyachal :

1. Sh Ramlal Paikara, DGM(C&M)

Mobile No.: 9425823427, email id: ramlalpaikra@ntpc.co.in

1. Sh P. C. Trivedi, Manager (CS)

Mobile No.: 9425823158, email id: prabhatchandratrivedi@ntpc.co.in

10. Address for Communication:

AGM(C&M)-CS

NTPC Limited

VINDHYACHAL SUPER THERMAL POWER PROJECT

PO.VINDHYANAGAR, DIST. SINGRAULI(M.P) 486885.

Phone/fax : 07805-247522 

ADDL. GENERAL MANAGER(C&M)-CS

Annexure-I

REQUEST FOR LOGIN ID ON NTPC e-TENDER

If you are not a supplier/Contractor of NTPC, and interested in participating

in e-tenders in NTPC, please fill the following.

Form-A:

For New Vender (Prospective)

Name                             :               _________________________________________________________

Address                          :               _________________________________________________________

                                                        _________________________________________________________

                                                        _________________________________________________________

State                               :               ________________________        City : _____________________

Country                         :               ________________________        Pin: _____________________

Telephone No.              :               ________________________        Extn.: _____________________

Fax No.                          :               ______________________________

Email ID                        :               _________________________________________________________

Your Company’s Bank Name  : __________________________________________________

Account No. :               ___________________________________________

Branch                           :               ___________________________________________

Address                          :               _____________________________________________________

                                                        _____________________________________________________

PAN Number                :               ______________________________________________________

CST Number :               ______________________________________________________

Excise Regn. Number: _____________________________________________________

SSI No.                          :               _______________________________________________________

Contact Person’s Name:            _________________________________________________

Designation   :               _______________________________________________________

Bid Invitation Number interested in:       ___________________________________________

DD details as tender fee: Issuing Bank:  _____________________________________

No.  : ___________________________               Date of Issue: ________________________

Amount: ________________________               DD Valid till : ________________________

Note: Please download print and fill this form. Submit it to the Package Incharge/Contact Person as mentioned in the Bid invitation along with the DD of required amount.

DD should be in favor of “NTPC Limited” payable at the ordering location mentioned the Bid invitation.

Annexure-II

REQUEST FOR LOGIN ID ON NTPC e-TENDER

If you are already a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill the following.

Form-B:

For Existing Venders

Existing Vender Code with NTPC : ______________________________ Pre ERP

                                                                                                                                                                         Post ERP

Telephone No. :           ________________________        Extn.: _____________________

Email ID        :               _________________________________________________________

Contact Person’s Name:            ___________________________________________________

Designation   :               _________________________________________________________

Bid Invitation Number interested in:       _____________________________________________

DD details as tender fee: Issuing Bank:  _____________________________________

No.  : ___________________________               Date of Issue: ________________________

Amount: ________________________               DD Valid till : ________________________

Address and other details (Only in case of change):

Name                             :               _________________________________________________________

Address                          :               _________________________________________________________

                                                        _________________________________________________________

                                                        _________________________________________________________

State                               :               ________________________        City : _____________________

Country                         :               ________________________        Pin: _____________________

Telephone No. :           ________________________        Extn.: _____________________

Fax No.                          :               ______________________________

Email ID                        :               _________________________________________________________

Your Company’s Bank Name  : __________________________________________________

Account No. :               _____________________________________________________

Branch                           :               _____________________________________________________

Address                          :               _____________________________________________________

                                                        _____________________________________________________

Note: Please tick the approximate box in front of vendor code to indicate whether the vendor code given is Pre-ERP or Post-ERP.Tender fee payment can be given through DD or Payment Gateway. In case the Option of DD is opted should be in favor of “NTPC Limited” payable at ordering location mentioned in the Bid invitation.

Request for login may be sent through E-mail or manually sent to Package in charge/control person as mention in the Bid Invitation.

Annexure – A2 (INB)

NO DEVIATION CERTIFICATE

NAME OF PACKAGE & PROJECT: Execution of Civil Work of Ash Silo & Silo Utility Building for DAES of Ash

                                                                Handing Package St-IV at NTPC- Vindhyachal.

BIDDING DOCUMENT No. / NIT No.: 40067013

Bidders Name and Address

M/s                                                                                              To, AGM (C&M)-I/c

                                                                                                           NTPC Vindhyachal

Dear Sir,

• With reference to our Bid proposal No .-**                               Dt…                        for “ABOVE PACKAGE & PROJECT”  bid document no stated as above We here by confirm that we comply with all terms, conditions and specification of the bidding Documents read in conjunction with Amendment (s) /Clarifications(s)/Addenda/ Errata (if any) issued by the Employer prior to opening of Techno – Commercial Bids and the same has been taken  into consideration while making our Techno- Commercial Bids & Price Bid and we declare that we have not taken any deviation in this regard.

• We further confirm that any deviation, variation or additional condition etc, or any mention contrary to Bidding Documents and its Amendment (s)/ clarification(s)/ Addenda/ Errata (if any) as mentioned at 1.0 above found anywhere in our Techno- commercial Bid and/ or Price Bid, implicit or explicit, shall stand unconditionally with drawn, without any cost implication whatsoever to Employer failing with the bid security shall be forfeited.

Date-16/04/201                                                          (Signature) ____________________

Place:                                                                            (Name    ) ____________________

                                                                            (Designation    )____________________

                                                                            (Common Seal)____________________

** Agency’s forwarding letter ref No and date, if any, may be entered

            Note: This NO DEVIATION FORMAT must be submitted duly Filled, Signed and   

                       Stamped along with BID.

Annexure – III

LIST OF BANKS

 (FOR DEMAND DRAFT / BANKERS CHEQUE / PAY ORDER )

It shall be Payable at Vindhyanagar / Singrauli / Waidhan (M. P.) only

• UNION BANK OF INDIA
• STATE BANK OF INDIA
• AXIS BANK LTD
• ALLAHABAD BANK
• BANK OF BARODA
• CENTRAL BANK OF INDIA
• DENA BANK
• ORIENTAL BANK OF COMMERCE
• PUNJAB NATIONAL BANK
• ICICI BANK
• HDFC BANK LTD.
• IDBI BANK LTD

Annexure – IV

BENEFITS  TO MICRO AND  SMALL  ENTERPRISES (MSEs)

• EXEMPTION FROM PAYING TENDER FEES & EARNEST MONEY DEPOSIT:

MICRO AND  SMALL  ENTERPRISES (MSEs) registered with District Industries Centers or Khadi and village industries commission or khadi and village industries Board or Coir Board or National small Industries Corporation or Directorate of handicraft and handloom or any other body specified by ministry of micro, small and medium enterprises as MSMED Act2006 ,for goods produced and services rendered, shall be issued the bidding document free of cost and shall be exempted from paying earnest money  Deposit.

• PRICE PREFERENCE:

For the procurement of services or supplies where splitting of quantity is not possible, the award shall be made as follows:

1. Award shall be given to L1 bidder if L1 bidder is a MSE.
2. In case L1 bidder is not a MSE, then all the MSE vendor(s) who have quoted within the range of L1 + 15%, shall be given the opportunity in order of their ranking (starting with the lowest quoted MSE bidder and so on) to bring down its price to match with L1 bidder. Award for full quantity shall be placed on the MSE vendor who matches its price with L1 bidder at the price quoted by L1 bidder.
3. If no MSE vendor who has quoted within range of L1 + 15% accepts the price of L1 bidder then the award shall be made to the L1 bidder.

NOTE:

The benefit as above to MSEs shall be available only for goods/services produced and provided by MSEs for which they are registered.

MSEs seeking exemption and benefits should enclose an attested /self-certified copy of valid registration certificate, giving details such as validity, stores/services etc. failing which they run the risk of their bid being passed over as ineligible for the benefits applicable to MSEs.