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Bhartiya Rail Bijlee Company Limited

(A Subsiadary of NTPC Limited)

Nabinagar Thermal Power Project (4x250MW)

CONTRACTS SERVICES DEPARTMENT

NOTICE INVITING TENDER (Domestic Competitive Bidding)

BRBCL-Nabinagar invites sealed bids/tenders/offers on Two Part Bidding basis for Nabinagar Thermal Power Project, from eligible bidders who fulfill the qualifying requirements stipulated below:

NIT No.	Name	of	work/	Estimated	Completion	EMD	Cost	of	Sale	period	Bid Opening
	package			Cost	Period	(Lakh)	Bid		of	Bid	Date
				(Lakh)	(Month)		Document		documents		(Technical)
							(Rs.)
BRBCL/CS-	Coal	Unloading &
CRN/158/16-	Transportation								From
17	Contract		at	1734.00	12	38.54	2580/-		14.12.2016		06.01.2017
	Nabinagar									to
	Thermal		Power						30.12.2016
	Project

∑Bid documents sale period: up to 17:00 hrs. during bid document sale period (Sunday & Holidays closed).

∑BOD opening time (Technical): 15:30 hrs. on scheduled Bid Opening Date or next working day in case of holiday/closure.

Part (A) QUALIFYING REQUIREMENT

1.The bidder should have successfully executed similar works during preceding 07 years ending last day of month previous to the one in which Tender is invited should be either of the following:

(i) Single completed work, value of which is not less than Rs. 1541.00 Lakh. Or

(ii) Two completed works with value of each order not less than Rs. 963.00 Lakh Or

(iii)Three completed works with value of each order not less than Rs. 771.00 Lakh

2.Average annual turnover of the bidder in the preceding three (3) financial years shall not be less than Rs. 1927.00 Lakh.

3.Similar work(s) means transportation and handling of bulk raw materials like coal/minerals etc.

4.The term “executed” means that bidder should have achieved the progress specified in the QR if the total contract is not completed/closed. The same shall be supported by documentary evidence issued by the owner.

Note:

1. Other income shall not be considered for annual turnover. 2.

(a)The bidder has to furnish audited balance sheet for last three years (i.e. in support of annual turnover.

(b)In case where audited results for the last preceding financial year are not available certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

( c) In case the bidder is not able to furnish its audited financial statements on standalone entity basis, the un-audited unconsolidated financial statements of the Bidder can be considered acceptable provided the bidder furnishes the following further documents on substantiation of its qualification:

(i)Copies of the un-audited unconsolidated financial statements of the bidder along with copies of the audited consolidated financial statement of the Holding Company.

(ii)A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed with the bid documents, stating the un-audited unconsolidated financial statements which is from the Consolidated Annual Report of the Company.

NIT No: BRBCL/CS-CRN/158/16-17

Date: 14.12.2016

(iii)In case a bidder does not satisfy the financial criteria, stipulated above on its own, the holding company would be required to meet the stipulated turnover requirements above, provided that the net worth of such holding company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the holding company. In such an event, the bidder would be required to furnish along with its bid, a Letter of Undertaking from the holding company, supported by Board Resolution, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the bidder in case of award.

3.Notwithstanding anything stated above, the owner (BRBCL) reserves the right to assess the capabilities and capacity of the Bidder/his collaboration/subsidiaries/group companies to perform the contract should the circumstances warrant such assessment in the overall interest of the owner.

4.Following documents need to be furnished in support of meeting qualifying requirements:

(a)Legible copies of Award letter with Bill of Quantities of similar nature, Job completion certificate, Copies of MB (bills/receipts) etc. in proof of value of work executed, clearly indicating the executed value of work.

(b)Audited Balance sheet and Profit & Loss account of last three years.

(c)Partnership deed/affidavit for proprietorship/ certificate of incorporation.

PART (B) GENERAL INSTRUCTION

1.Tender shall be accompanied by the respective earnest money. Bids not accompanied with EMD shall not be considered and shall be liable for rejection.

2.Eligible bidders may collect the bid documents as per following procedure:

(i)On- Line: Bidder can download the tender document from website www.ntpctender.com on paying the cost of Tender Document (non-refundable).

(ii)Off- Line: On submission of application with the cost of Tender Document in the form of a demand draft (non-

refundable) of respective amount.

The Demand Draft should be drawn in favour of Bhartiya Rail Bijlee Company Limited payable at SBI, NTPC Project, Barem, Bihar (code-14321).

3.Tender/Bid shall be submitted in three (3) separate sealed Envelopes as follows:

Envelope- 1: Containing Earnest Money Deposit (EMD) of requisite amount only. Any Bid not accompanied by acceptable EMD shall be rejected considering non-responsive and returned to the Bidder(s) without being opened.

Envelope-1, should be duly superscribed “EMD for the NIT no. …………………..… with BOD”.

Micro and Small Enterprises (MSEs) shall be extended all the benefits such as exemption from tender fee and Earnest Money Deposit (EMD). An attested copy of such certificates is to be provided/produced to avail the benefits.

Envelope- 2: Technical Bid, Containing Letter of Undertaking, credentials mentioned in qualifying requirements like copy of detailed work order with BOQ, completion certificate/ proof of execution of award, balance sheets issued by plasticising chartered accountants, Copy PF Registration/ applied for PF registration, Copy of PAN etc. and all the documents issued to the bidder duly signed and stamped by their authorized signatory.

Envelope-2, should be duly superscribed “Technical bid for the NIT no. …………………… with BOD”.

Note: If the bidder has applied for PF registration, they have to furnish the copy of Acknowledge for PF registration; however PF registration issued by authority needs to be furnished before award, if bidder is found eligible. PF registration is mandatory before award.

Envelope- 3: Price Bid, Containing Bill of Quantity with rates and items rates, dully filled in as per the instruction mentioned therein and as per the terms & conditions of the tender.

Envelope-2, should be duly superscribed “Price bid for the NIT no. ………………………. with BOD”.

5. Complete bid to be submitted up to 15:00 Hrs. on the respective BOD as indicated above.

Seal & Signature of the Bidder

For & on behalf of BRBCL

NIT No: BRBCL/CS-CRN/158/16-17

Date: 14.12.2016

6.For any postal/communication delay, BRBCL, Nabinagar shall not be responsible.

7.If the last date for receiving applications/selling of bids/date of bid opening coincides with holiday, the date will be shifted to the next working day.

8.The decision of BRBCL in this regard would be final & binding to all concerned.

9.Issuance of Bid Documents does not mean that such bidder is considered qualified. Fulfilment of Qualifying Requirements by the bidders will be reviewed/ evaluated and the price bid will be opened only of those bidders who have submitted proper EMD and have met the requisite qualifying requirements.

10.The General Condition for Civil Works will be an integral part of the tender document.

11.The following documents are required to be submitted in support of meeting the Qualifying Requirements, as mentioned above apart from those Specified in Bid documents:

A.Documentary evidence in support of meeting the qualifying requirements stipulated above which inter alia should include experience of execution of works as specified in QR above with self certified and stamped copies of Work Orders/ Award Letters, certificate stating that the work order given in support of qualifying requirements has been completed or completion certificate or proof of execution of awarded work.

B.Documentary evidence of having independent and valid PF Registration No. from the concerned regional Provident Fund Commissioner.

C.Latest audited annual report, Proof of Turnover/Balance Sheet duly certified by practicing Chartered Accountant;

D.Partnership Deed/ Affidavit for Proprietorship/ Memorandum & Articles of Association including changes in the constitution of the firm, if any, for the last three years, (copy of certification with appropriate authority must be submitted).

E.Copy of valid PAN (as allotted by IT Deptt.).

F.Copy of registration with Central Govt./ Public Sector undertaking if any.

G.EMD (as required).

H.Copy of Service tax registration certificate.

I.Copy of Sales Tax Registration/VAT Certificate, if any.

J. Letter of Undertaking (LOU) as per the format provided with tender document at Annexure-I (To be kept inside Envelop-2).

12.The bidder shall have to submit the documents in support of meeting the qualifying requirements as mentioned above.

(i)Envelope-1 will be opened on the BOD mentioned in NIT. If the EMD found in order then Envelope-2 shall be opened. Without EMD, Envelope-2 (i.e. Technical Bid) shall not be opened.

(ii)Envelope-3, Commercial bids/Price bids of qualified bidder only who meet the criteria of Qualifying Requirement as specified above shall be opened on a later date with intimation to the bidder(s).

13.In case the bidder fails to submit the documents in support of meeting the QR, the offer shall be liable for rejection.

14.The successful bidders shall have to obtain any other TAX related registration and certifications (Sales tax, Income tax etc. ) of Bihar State Govt., if it is a statutory requirement.

15.BIDS NOT ACCOMPANIED WITH THE REQUISITE EARNEST MONEY DEPOSIT IN A SEPARATE SEALED COVER OR

BIDS ACCOMPANIED WITH EARNEST MONEY OF INADEQUATE VALUE SHALL NOT BE ENTERTAINED AND IN SUCH

CASES BIDS SHALL BE RETURNED TO THE BIDDERS WITHOUT BEING OPENED.

16.Notwithstanding anything stated above, BRBCL reserves the right to assess the bidder’s capability and capacity to

perform the contract, should the circumstances warrant such an assessment in the overall interest of BRBCL and the decision of BRBCL in this regard shall be final and binding.

15.Tender document is not transferable.

16.Submission of Bids:

The bid(s) to be sent through Regd. Post/ Courier/ in person so as to reach at address mentioned below on or before the last date of submission of Bid as prescribed in NIT.

Seal & Signature of the Bidder

For & on behalf of BRBCL