NTPC Limited
(A Government of India Enterprise)
Kahalgaon Super Thermal Power Station
NOTICE INVITING TENDER (NIT)
(Domestic Competitive Bidding)
1.0 NTPC invites bids from eligible Bidders for “Repair & Maintenance of Sujata Auditorium, PTS” through
2.0 Brief Information of NIT
NIT Subject |
Repair & Maintenance of Sujata Auditorium, PTS |
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NIT No. /Date |
40063325, dated : 05.12.2016. |
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Estimated Cost |
Rs.20.29 Lakhs |
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Completion Period |
06(Six) Months |
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Document Sale Start Date & Time |
12.12.2016 |
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Document Sale Close Date & Time |
31.12.2016 17:30 Hrs |
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Source of IFB/NIT |
Kahalgaon Super Thermal Power Station |
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Contract Classification |
Works Contracts |
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Last Date for seeking clarification |
10.01.2017, 11.00 Hrs. |
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Last Date and Time for Bid |
31.01.2017; 15:30 Hrs. |
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submission |
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Technical Opening Date & Time |
31.01.2017; 15:31 Hrs. |
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Price Bid Opening Date & Time |
To be informed later |
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Cost of Bidding Documents |
Rs.473/- (Rupees four hundred seventy three only) |
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EMD Amount in INR |
Rs.46,000/- (Rupees forty six thousand only) |
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including exemption of EMD, refer |
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3.0 Bidder can view/download the complete set of Bid document as per the following procedure.
Type of Vendor |
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Required Document for viewing/downloading our tender |
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document |
Vendors already |
having |
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SRM |
vendor code and |
Follow Clause |
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Password |
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Vendors already |
having |
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SAP |
vendor code, but |
given below). It should reach us at least five working days prior to |
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does |
not have |
SRM |
Last Date of Tender Fee Payment |
Login ID and Password |
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below |
New |
Vendor |
neither |
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having any vendor code in |
The agency has to furnish the followings: |
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SAP |
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A. Duly Filled |
nor |
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B. PAN card scanned/photo copy (self Attested) |
any SRM login id and |
C. EFT form(Format Given Below), duly filled and endorsed by |
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Password |
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their banker along with one cancelled cheque. |
D.Copy of PF Documents
E.Service Tax Registration
F.ESI Code / Undertaking for ESI
G.CANCELLED CHEQUE.
All these should reach us at least seven working days prior to
Last Date of Tender Fee Payment
4.0Mode of Payment for purchase of tender document:
a)
a.Vendors can view/download the tender document after logging in our e- tender site
i.by clicking on
ii. by directly going to the
After logging in to our
In case of any difficulty, please contact help desk no-
b)
c)Exemption on Cost of Tender Document: Refer Clause 5 (iii) (c) below.
d)Tender fee is
5.0 Bid Security: (EMD):
Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of requisite value in a separate envelope super scribing “EMD Envelope”, which must reach the office at the address mentioned at Sl. No. 17.0 before the bid submission deadline as mentioned in the e- tender of our SRM system.
i.“EMD Envelope” should contain the EMD of requisite value, strictly in valid form as mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii. c).
ii.If Bid Security (EMD) in Original of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be rejected.
iii.EMD may be furnished in any of the following forms:
a) For EMD amount of any value:
Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited and drawn preferably on SBI, CSTPP Branch, Kahalgaon (Branch
b) In case EMD amount is >Rs 50,000.00 then, besides above:
Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached as
c)SSI units of Bihar / SSI units (of other states) registered with the National Small Scale Industries Corporation shall be exempted from the payment of Earnest Money Deposit. Bidders seeking exemption should submit a Photocopy of valid registration certificate preferably attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details such as validity, stores etc.
If the validity of the certificate has expired or the stores items not matching with the tendered items run the risk of their tenders being passed over as ineligible for this concession/exemption.
In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC official before submission of his bid.
d)The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.
e)The Bid Security shall be forfeited in any of the following circumstances by the Owner without any notice or proof of damage to the Owner:
(i)If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in the Bid Proposal.
(ii)In case the Bidder does not accept the corrections towards the discrepancies in their bid, where ever the breakup of prices have been asked separately.
(iii)If any deviation, variation or additional condition etc found anywhere in our technical and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever to employer, failing which the bid security shall be forfeited.
(iv)In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the acceptance of Letter of Award / Purchase Order.
(v)In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required Contract Performance Guarantee in case the same is required as per conditions of the P.O / LOA.
(vi)If the bidder / their representative commit any fraud while competing for this contract pursuant to Fraud prevention policy of NTPC.
f)No interest shall be payable by NTPC on the Bid Security.
g)ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED
ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE
AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.
6.0 No Deviation Certificate:
No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.
The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate) on line as per format enclosed at
In case any deviations, variations and additional conditions are found anywhere in the bid (Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be considered that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.
7.0 Clarification on Bidding Documents:
Bidder can seek clarifications through
The queries will be answered by NTPC and posted in the
8.0 Brief Description of items:- “Repair & Maintenance of Sujata Auditorium, PTS”
9.Qualifying Requirements of Bidders:
01.The bidder must have executed the work of “Construction/ Maintenance/ Renovation” of “acoustic Treatment” of Auditorium/ Hall in any NTPC stations/SEBs/Govt/Semi Govt./PSU” NSE or BSE enlisted company” during preceding seven (07) years prior to date of techno- commercial bid opening as per the following criteria.
a) Three similar works each costing not less than Rs.9.02 lakh.
Or
b) Two similar works each costing not less than Rs.11.27 lakhs.
Or
c)One similar work costing not less than Rs.18.04 lakhs.
02.Average annual financial
Note:
a)The word “executed” mentioned in clause 01 means that the bidder should have achieved the criteria specified in clause 01 with ANY of the following conditions :
Remarks : Any of the above cases shall be supported by documentary evidence issued by the owner.
b)While computing the annual turnover, other income shall not be considered.
c)In cases where audited results for the last financial year as on the date of the Techno- Commercial Bid opening are not available, the financial results certified by a practicing Chartered accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. Further, a Certificate would be required for the CEO/CFO as per the format enclosed in the bidding documents stating that the financial results of the Company are under audit as on the date of
d)Similar works means “Construction/Maintenance/ Renovation” of acoustic Treatment” of auditorium Hall, as defined in clause
10.0Following documents must be uploaded in the
I.Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying requirement of the NIT.
II.Technical Bid:
a.All TECHNICAL DATA SHEETS as per the format provided in the tender document duly filled.
b.Any other data/information as sought in our tender document
III.Company/Firm Details:
a.Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of directors.
b.Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.
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Copy of Service tax registration certificate. |
V.Copy of Sales Tax Registration / VAT Certificate
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Copy of valid independent PF code no. issued by concerned RPFC. |
VII. |
Copy of PAN card. |
VIII. |
Copy of ESI Certificate/Undertaking for submission of ESI (As per |
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mentioned in the bid document) |
11.0 Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.
12.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.
13.0 NTPC will not be responsible for any loss/late
14.0 If the last date for receiving applications/ coincides with holiday, the date will be shifted
15.0Tender document is not transferable.
selling of bids/ date of bid opening to the next working day.
16.0Package
1)Sri J. Chowdhury, Manager(CS), Kahalgaon, Mobile No.: 9431600410
2)Shri P K Sinha, AGM
17.0Address for Communication:
HOD(C&M)
Kahalgaon Super Thermal Power Project
NTPC, Kahalgaon,
Dist: Bhagalpur
State: Bihar
PIN: 813214
Annexure No 1
Request for Login ID on NTPC
If you are not a supplier/Contractor of NTPC, and interested in participating in
Form A
New Vender (prospective)
Name: ___________________________________________________
Address: ___________________________________________________
___________________________________________________
___________________________________________________
State: |
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City: _______________________ |
Country: |
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Pin: |
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Telephone NO: _______________ |
Extn: ________ |
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Fax Number: |
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Email ID: |
___________________________________________________ |
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: _____________________________________________________
________________________________________________________
PAN number: ___________________________________________________
CST number: ___________________________________________________
Excise Regn Number: _____________________________________________
SSI Number: ___________________________________________________
Contact Person’s Name: ___________________________________________
Designation: _____________________________________________
Bid Invitation number interested in: __________________
DD details as tender fee: Issuing Bank: _____________________________
No: _____________ |
Date of Issue: __________ |
Amount: _________ |
DD Valid till:__________ |
Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD of required amount.
DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.
Annexure No 2
Request for Login ID on NTPC
If you are already a supplier/contractor of NTPC, and interested in participating in
Form B
For Existing Venders:
Existing Vender Code with NTPC: ________________Pre
Post ERP Phone Number: ____________________ Extn: _________________
Email ID:_______________________________________________________
Contact Person’s Name: ___________________________________________
Designation: _______________________________________________
Bid Invitation number interested in: _________
DD details as tender fee: Issuing Bank: _____________________________
No: _____________ |
Date of Issue: __________ |
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Amount: _________ |
DD Valid till: __________ |
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Address and other detail (Only in case of change) |
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Name: ___________________________________________________ |
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Address: |
___________________________________________________ |
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___________________________________________________ |
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___________________________________________________ |
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State: |
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City: ____________________ |
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Country: |
______________ |
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Pin: |
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Telephone NO: _______________ |
Extn: ________ |
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Fax Number: |
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Email ID: |
___________________________________________________ |
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: ____________________________________________
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Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is
Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.
Request for Login may be sent through
E.F.T. Form
Bidder’s Name and Address: |
To, |
NTPC Limited,
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Dear Sirs,
We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below
(TO BE FILLED IN CAPITAL LETTERS)
1.NAME OF THE BENEFICIARY
2.ADDRESS
Pin Code
3 TELEPHONE NUMBER (WITH STD CODE)
4.BANK PARTICULARS
(A)BANK NAME
(B)BANK TELEPHONE NO. (WITH STD CODE)
(C)BRANCH ADDRESS
Pin Code
(D)BANK FAX NO (WITH STD CODE)
(E)BRANCH CODE
(F)9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A
CANCELLED CHEQUE)
(G)BANK ACCOUNT NUMBER
(H)BANK ACCOUNT TYPE (TICK ONE)
SAVING |
CURRENT |
LOAN |
CASH CREDIT |
OTHERS |
IF OTHERS, SPECIFY,
5.PERMANENT ACCOUNT NUMBER (PAN)
6.
I/We hereby declare that the particulars given above are correct and complete. If transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the owner responsible.
SIGNATURE
(AUTHORISED SIGNATORY) DATE________________
NAME_______________________
OFFICE
STAMP
BANK CERTIFICATION:
It is certified that above mentioned beneficiary holds a bank account no.
.................................... with our branch and the Bank particulars mentioned above are correct.
SIGNATURE
(AUTHORISED SIGNATORY) DATE________________
Authorization
No.:....................................
NAME: __________________________
OFFICE STAMP