NTPC Limited

(A Govt. of India Enterprise)

SINGRAULI SUPER THERMAL POWER STATION

P.O. SHAKTINAGAR, DISTT. SONEBHADRA (U.P) - Pin 231 222

MATERIALS DEPARTMENT

(DOMESTIC COMPETITIVE BIDDING)

SRM Bid No : 40059448

1.0 NTPC - Singrauli invites bids from eligible Bidders for supply of following items “through e-tender”.

2.0 Brief Information of NIT

LED lights are to be supplied with matching constant current drivers or SMPS and fitted with appropriate matching lenses as per the requirement.

LED driver (as per IEC 62384)

Integral built in, driver efficiency > 80%,THD of driver should be less then 15% Surge voltage and earth fault protection as per IEC 61000-4-13) – up to 2KV

Operating low voltage (ref to IS 13021 part 1 for 3 hours at least.)

max current of LED should be 1.5A. In order to have long term reliability. LM 80 should be available up to 1A and at 85 deg

C and 105 deg C ambient temp.TM21 predicted life should more than 50k hours.

Inrush current protection test (at 300v, 50 times, Hot relamping design (at 240,50times),

For efficient thermal management the junction to soldering point point thermal resistance should have typical value of 6.5C/W.

Insulation resistance >4 M OHMS at 500 V

DC (IS 16102 PART 1/8.1)

HV TEST @ 1.5KV FOR 1 MINUT REF (IS 16102 1/8.2)

Voltage dips and interruption test (ref

IEC 61547/61000-4-5-4)

SWITCHING OF FIXTURE (REF IS 16102 PART 1/13.2)

leakage Current not to exceed 1.0 mA (ref IS 10322 part IV /3.4)

LEDs must not emit infrared or ultraviolet lights.

Warranty - 5 years.

3.0Bidder can view/download the complete set of Bid document as per the following procedure.

4.0Mode of Payment for purchase of tender documents:

a)On-Line:

Vendors can view/download the tender document after logging in our e-tender site

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as mentioned in the “Bidder’s Manual” and “Guidelines to Bidders” which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

b)Off-Line: Tender Cost in the form of Demand Draft drawn in favour of NTPC Limited and payable at State Bank of India, Shaktinagar (Branch Code no.5767) or Union Bank of India, Shaktinagar (Branch code no.541486) shall be submitted alongwith the request for issuance of tender documents, which shall be refunded in case the tender document is not issued. However, Pay order/Bankers Cheque shall also be acceptable, if the same is issued by SBI/UBI Shaktinagar.

c)On-line: Vendor can also avail the option of submitting EMD amount on-line after logging in to our SRM Portal.

Exemption on Cost of Tender Document: Refer Clause 5 (iii) (c) below.

5.0Bid Security: (EMD) & LETTER OF UNDERTAKING (LOU):

Bidder has to submit earnest money deposit (EMD) (In case offline) & LETTER OF UNDERTAKING (LOU) in hard copy (offline) of requisite value in a separate envelope super scribing EMD & LOU

Envelope which must reach the office at the address mentioned at Sl. No. 17.0 before the bid submission deadline as mentioned in the e-tender of our SRM system.

i.“EMD Envelope” should contain the EMD of requisite value & LOU (Format available as Annexure- 10 of Vol.I Secion-IV), strictly in valid form as mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii. c).

ii.If Bid Security (EMD) (Incase offline) & LETTER OF UNDERTAKING (LOU) in Original of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be rejected.

iii.EMD may be furnished in any of the following forms:

a)For EMD amount of any value:

a.1 Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited and drawn preferably on STATE BANK OF INDIA, Shaktinagar Branch, Dist.Sonebhadra (UP) (Branch Code 5767) or UNION BANK OF INDIA, SHAKTINAGAR, (Branch Code No.541486).

a.2 On-line: Vendor can also avail the option of submitting EMD amount on-line after logging in to our SRM Portal

b)In case EMD amount is >Rs 20000/- then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached as Annexure-06 of Vol.I Section-IV . BG should be unconditional and irrevocable and should be valid for a period of 90 days beyond the bid validity period. The Bank Guarantee Verification Check List duly filled in as per format attached as Annexure-06 (iv) has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in “Yes”.

c)Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods produced and services rendered, shall be issued the bid in documents free of cost and shall be exempted from paying Earnest Money Deposit.

Further, in tender, participating MSMEs quoting price within price band of L1 + 15 percent shall also be allowed to supply a portion of requirement by bringing down their price to L-1 price in a situation where L-1 price is from someone other than a Micro and Small Enterprises, and such Micro and Small Enterprise shall be allowed to supply up to 20 percent of total tendered value. In case of more than one such MSE, the supply will be shared proportionately (to tendered quantity). However, for procurement of services or supplies where splitting of quantity is not possible, the award shall be given to L-1 bidder only.

The benefit as above to MSMEs shall be available only for goods/services produced & provided by MSMEs for which they are registered.

MSMEs seeking exemption and benefits should enclose a attested/self certified copy of valid registration certificate, giving details such as validity, stores/services etc. failing which they run the risk of their bid being passed over as ineligible for the benefits applicable to MSMEs.

In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC official before submission of their bid.

d)The Bid Security of all the unsuccessful Bidders will be returned after finalization of the case.

e)The Bid Security shall be forfeited in any of the following circumstances by the Owner without any notice or proof of damage to the Owner:

(i)If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in the Bid Proposal.

(ii)In case the Bidder does not accept the corrections towards the discrepancies in their bid, where ever the breakup of prices have been asked separately.

(iii)If any deviation, variation or additional condition etc found anywhere in our technical and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever to employer, failing which the bid security shall be forfeited.

(iv)In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the acceptance Purchase Order.

(v)In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required Contract Performance Guarantee in case the same is required as per conditions of the Purchase Order.

(vi)If the bidder / their representative commit any fraud while competing for this bid pursuant to Fraud prevention policy of NTPC.

f)No interest shall be payable by NTPC on the Bid Security.

g)ANY BID NOT ACCOMPANIED BY A BID SECURITY (EMD) (Incase offline) & LOU IN A SEPARATE SEALED ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

7.0Qualifying Requirements:

7.1The bidder must be manufacturer/supplier of LED Street Lights and should have supplied LED Street Lights during last 7 years, ending last day of the month previous to the date of NIT having minimum contract values as indicated below:-

a)Three executed/completed orders, as above, of cost not less than Rs.14 Lakhs each.

OR

b)Two executed/completed orders, as above, of cost not less than Rs. 17 Lakhs each.

OR

c) One executed/completed contracts, as above, of cost not less than Rs. 27 Lakhs.

7.2The average annual turnover of the bidders in the preceding three (3) completed financial years ending with financial year 2015-2016 shall be not less than Rs. 34 Lakhs.

Note: (a) In a tender the authorized Agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender.

(b)If an authorized representative Agent bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product

Note for QR Sl. no. 7.1:

The works "executed" means the bidder should have achieved the criteria specified even if the total order is started earlier and/or is not completed/closed.

Note for QR Sl. No. 7.2:

While computing the annual turnover, the other income shall not be considered.

8.0No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate) on line as per format enclosed at Annexure-01 of Vol.I Section-IV. Only after acceptance of the above condition the bidder shall be allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be considered that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

9.0Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as mentioned in the bidding document.

10.0Following documents must be uploaded in the c-folder, failing which the offer may be liable for rejection:

i.Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying requirement of the NIT.

ii.Technical Bid:

a) All TECHNICAL DATA SHEETS provided in the tender document duly filled/complied.

b)Any other data/information as sought in our tender document

iii.Company/Firm Details:

c)Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of directors.

d)Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.

iv.Copy of Sales Tax Registration / VAT Certificate

v.Copy of PAN card.

11.0Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of

technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

12.0NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.

13.0NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/bids due to any postal delay or delay, in any form, in transit.

14.0If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the date will be shifted to the next working day.

15.0Tender document is not transferable.

16.0Address for Communication:

a)Sh. Ram Bahori/ Sh BD Tripathi NTPC Limited,

Singrauli Super Thermal Power Station

P.O. Shaktinagar – 231 222, Distt. Sonebhadra (U.P)

b)Additional contact details in case unable to contact package co-ordinators The Addl. General Manager (Purchase),

Telefax No.05446-232411/232430, E-mail : anuraggautam@ntpc.co.in

Annexure 05 (i)

E.F.T. Form

(TO BE RETURNED TO THE COMPANY)

To

NTPC LimitedVENDOR CODE:

(SANKALP BHAWAN)

FINANCE AND ACCOUNTS DEPARTMENT

SHAKTI NAGAR SONEBHADRA-U.P-231222

Dear Sir,

REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM We, hereby authorize NTPC Limited, Scope Complex, Lodi Road, New Delhi to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS)

1.NAME OF THE BENEFICIARY

2.ADDRESS

PIN CODE

3.TELEPHONE NO. (WITH STD CODE)

4.BANK PARTICULARS

(A)BANK NAME

(B)BANK TELEPHONE NO. (WITH STD CODE)

(C)BRANCH NAME

(D)BANK BRANCH CODE :

(E)IFSC CODE :

(F)BRANCH ADDRESS

PIN CODE

(G)BANK FAX NO. (WITH STD CODE)

Annexure 05 (ii)

(H)9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CHANCELLED CHEQUE)

(i)BANK ACCOUNT NUMBER

IF OTHERS, SPECIFY

5.PERMANENT ACCOUNT NUMBER (PAN)

6.E-MAIL Address for Intimation regarding release of payments

I/we hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible.

SIGNATURE

DATE

(AUTHORIZED SIGNATORY)

Name:

OFFICIAL STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account No……………………. with our branch and the

Bank particulars mentioned above are correct.

SIGNATURE

(AUTHORIZED SIGNATORY)

Authorisation No. ………..……………………….

DATE :Name:

OFFICIAL STAMP

NOTE:- 1) ORIGINAL CANCELLED MICR CHEQUE MUST BE ENCLOSED.

2)PLEASE MENTION SAP VENDOR CODES APPLICABLE.

3)COPY OF PAN CARD