NTPC Limited

(A Government of India Enterprise)

Kahalgaon Super Thermal Power Station

PO-Kahalgaon, Dist-Bhagalpur (Bihar)

FAX-06429-226644/226281

NOTICE INVITING TENDER (NIT) (Domestic Competitive Bidding)

1.0NTPC invites bids from eligible Bidders for “Strengthening of existing road by RCC for heavy vehicles movement in steel yard including other location inside plant area vide CS:8055” through e-tender

1.0 Brief Information of NIT

NIT Subject

Paving along both side of OAC and its adjacent area of KhSTPS

 

vide CS:9058.

NIT No. /Date

40062871 Dated 20.09.2016

 

 

Estimated Cost

Rs.74.83 lacs.

 

 

Completion Period

12 (Twelve) Months

 

 

Document Sale Start Date & Time

20.09.2016 17:26:06 Hrs.

 

 

Document Sale Close Date & Time

15.10.2016 17:30 Hrs

 

 

Source of IFB/NIT

Kahalgaon Super Thermal Power Station

 

 

Contract Classification

Services Contracts

 

 

Last Date for seeking clarification

25.10.2016

 

 

Last Date and Time for Bid submission

01.11.2016 15:30 Hrs.

 

 

Technical Opening Date & Time

01.11.2016 15:31 Hrs.

 

 

Price Bid Opening Date

To be informed later

 

 

Cost of Bidding Documents

Rs.945.00

 

 

EMD Amount in INR

Rs. 1,67,000.=00 (For details including exemption of EMD, refer

 

clause-5 as mentioned below)

 

 

3.0Bidder can view/download the complete set of Bid document as per the following procedure.

Type of Vendor

 

Required Document for viewing/downloading our tender document

Vendors

already

having

 

SRM vendor code and

Follow Clause No-4 as below

Password

 

 

 

Vendors

already

having

Step-1: The agency has to furnish Duly Filled Annexure-2 (format given

SAP vendor code, but does

below). It should reach us at least five working days prior to Last

not have SRM Login ID and

Date of Tender Fee Payment

Password

 

 

 

 

Step-2 After compliance of step-1, Follow Clause No-4 as below

 

 

 

New Vendor neither having

Step-1

any vendor code in SAP

The agency has to furnish the followings:

nor

 

 

A Duly Filled Annexure-1 (format given below)

any SRM login id and

 

B PAN card scanned/photo copy (self Attested)

Password

 

 

C EFT form(Format Given Below), duly filled and endorsed by

 

 

 

their banker

 

 

 

D Copy of PF Documents

 

 

 

E Service Tax Registration

 

 

 

F ESI Code / Undertaking for ESI

 

 

 

All these should reach us at least seven working days prior to

 

 

 

Last Date of Tender Fee Payment

 

 

 

Step-2 After compliance of step-1, Follow Clause No-4 as below

4.0Mode of Payment for purchase of tender document:

i)On-Line:

(a)Vendors can view/download the tender document after logging in our e-tender site

I by clicking on “e-Tender” in home page of www.ntpctender.com or

Ii by directly going to the e-tender site in the following address.

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as mentioned in the “Bidder’s Manual” and “Guidelines to Bidders” which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

(B)Off-Line: DD/Banker’s Cheque shall be made in favour of NTPC Ltd. preferably payable at SBI CSTPP Area Branch Colgong (Branch code:6949) or Allahabad Bank, Branch code:0211932, NTPC Township Branch and should reach NTPC, Kahalgaon in the address given at sl. No.17.

(C)Exemption on Cost of Tender Document: Refer Clause 5 (iii) (c) below.

(D)Tender fee is non-refundable.

5.0Bid Security: (EMD):

Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of requisite value in a separate envelope super scribing “EMD Envelope”, which must reach the office at the address mentioned at Sl. No. 17.0 before the bid submission deadline as mentioned in the e-tender of our SRM system.

i.“EMD Envelope” should contain the EMD of requisite value, strictly in valid form as mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii. c).

II.If Bid Security (EMD) in Original of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be rejected.

III. EMD may be furnished in any of the following forms:

a.For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s preferably on SBI, CSTPP Branch, Kahalgaon Township Branch, Branch Code-0211932

Cheque in favor of NTPC Limited and drawn (Branch Code-6949) or Allahabad bank, NTPC

b.In case EMD amount is >Rs 50,000.00 then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached as Annexure-I and VII respectively. BG should be unconditional and irrevocable and should be valid for a period of 45 days beyond the bid validity period. The Bank Guarantee Verification Check List duly filled in as per format attached as Annexure-V has to be submitted in this regard.

Bidder shall ensure that all the points of check list are replied in “Yes”.

c.Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006,for goods produced and services rendered, shall be issued the bidding documents free of cost and shall be exempted from paying Earnest Money Deposit.

Bidders seeking exemption should submit a Photocopy of valid registration certificate preferably attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details such as validity, stores etc.

d.E-Payment by Credit Card/Debit card/Net Banking on the NTPC etender portal. (Note: Upon successful E-payment on the portal, an e-receipt shall be issued to the bidder by the system, a copy of which is to be submitted by the bidder with the bid as document towards epayment of EMD).

e)The Bid security of all unsuccessful bidders will be returned after award of the job.

i. .If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in the Bid Proposal.

ii.In case the Bidder does not accept the corrections towards the discrepancies in their bid, where ever the breakup of prices have been asked separately.

i.If any deviation, variation or additional condition etc found anywhere in our technical and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever to employer, failing which the

bid security shall be forfeited.

iii). In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the acceptance of Letter of Award / Purchase Order.

iv). In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required Contract Performance Guarantee in case the same is required as per conditions of the P.O / LOA.

v). If the bidder / their representative commit any fraud while competing for this contract pursuant to Fraud prevention policy of NTPC.

vi). No interest shall be payable by NTPC on the Bid Security.

II.ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

6.0 No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate)

on line as per format enclosed at Annexure-III placed in Schedules and formats section. Only after acceptance of the above condition the bidder shall be allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be considered that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

7.0

Qualifying Requirements of Bidders:

7.1The bidder must have executed the job of “ civil construction / Maintenance work /Brick paving work /

PCC/RCC work in any NTPC stations / SEBs /Indian Railway / Govt. / Semi Govt. /PSU / NSE or BSE enlisted company” during preceding seven (07) years prior to date of techno-commercial bid opening as per following criteria.

a)Three similar works each costing not less than an amount of Rs. 33.25 lacs

OR

b)Two similar works each costing not less than an amount of Rs. 41.57 lacs

OR

c)One similar work costing not less than an amount of Rs. 66.51 lacs

7.2Average annual financial turn over of the bidder during preceding three (03) financial years prior to date of techno-commercial bid opening shall not be less than Rs. 83.14 lakhs..

Note:

a)Other income shall not be considered for arriving at annual turnover.

b)In cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

c)The words executed means that the “The bidder should have achieved the progress specified in the QR, even if the total contract is not completed / closed. The same shall be supported by documentary evidence issued by the owner.”

d)Similar works means “Civil construction/ Maintenance work”/Brick paving work”/”PCC /RCC work”.

8.0 Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as mentioned in the bidding document.

The queries will be answered by NTPC and posted in the c-Folder. The bidders can view all queries and all answers once they are posted in the c-Folder.

9.0Brief Description of items: Paving along both side of OAC and its adjacent area of KhSTPS .

10.0Following documents must be uploaded in the c-folder, failing which the offer shall be liable for rejection:

I)Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying requirement of the NIT.

II.Technical Bid:

a)All TECHNICAL DATA SHEETS as per the format provided in the tender document duly filled.

b)Any other data/information as sought in our tender document

III.Company/Firm Details:

a.Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of directors.

b.Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.

IV.

Copy of Service tax registration certificate.

V.Copy of Sales Tax Registration / VAT Certificate

VI.

Copy of valid independent PF code no. issued by concerned RPFC.

VII.

Copy of PAN card.

VIII.

Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-X mentioned in the bid

 

document)

11.0Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

12.0NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB

without assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.

13.0NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/bids due to any postal delay or delay, in any form, in transit.

14.0If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the date will be shifted to the next working day.

15.0Tender document is not transferable.

16.0Package Co-ordinator:

A. A.K.Jha, Manage (CS), Kahalgaon,mob.no-9473196719, e-mail: akjha03@ntpc.co.in

B.Sd. Nawaz Amir, DGM (CS) Kahalgaon, mob. No-9431600789 e-mail:nawazamir@ntpc.co.in

C.Sh . P.K.Sinha, AGM (CS), Phone No- : 06429-226272, e-mail: praveerkumar@ntpc.co.in

17.0Address for Communication:

AGM(C&M)

Kahalgaon Super Thermal Power Project

NTPC, Kahalgaon,

Dist: Bhagalpur

State: Bihar

PIN: 813214

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State:

_________________ City: _______________________

Country:

______________

Pin:

_________________

Telephone NO: _______________ Extn: ________

Fax Number:

_______________

Email ID:

___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DDdetails as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD of required amount.

DDshould be in favor of “NTPC Ltd” payable at the ordering location mentioned in the

Bid Invitation.

Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________Pre ERP

Post ERP

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DDdetails as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State:

_________________

City: ____________________

Country:

______________

 

Pin:

_________________

 

Telephone NO: _______________

Extn: ________

Fax Number:

_______________

 

Email ID:

___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

Annexure-3

E.F.T. Form

Bidder’s Name and Address:

To,

NTPC Limited,

.............................................

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below

(TO BE FILLED IN CAPITAL LETTERS)

1.NAME OF THE BENEFICIARY

2.ADDRESS

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

4.BANK PARTICULARS

(A)BANK NAME

(B)BANK TELEPHONE NO. (WITH STD CODE)

(C)BRANCH ADDRESS

Pin Code

(D)BANK FAX NO (WITH STD CODE)

(E)BRANCH CODE

(F)9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED

CHEQUE)

(G)BANK ACCOUNT NUMBER

(H)BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IF OTHERS, SPECIFY,

5.PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the owner responsible.

SIGNATURE (AUTHORISED SIGNATORY)

DATE________________NAME_______________________

OFFICE STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no.

.................................... with our branch and the Bank particulars mentioned above are

correct.

SIGNATURE (AUTHORISED SIGNATORY)

DATE________________

Authorization

No.:....................................

NAME: __________________________

OFFICE STAMP