NTPC Limited

(A Government of India Enterprise)

SOLAPUR SUPER THERMAL POWER PROJECT

At Fatatewadi, Post - Hotgi Station

Tal.- South Solapur, Solapur 413 215

TEL: 0217-2252504 / 58 FAX: 0217-2252505

NOTICE INVITING TENDER

(Domestic Competitive Bidding)

Bid Invitation No: 40063235 Date: 29.09.2016

1.0 NTPC Solapur Super Thermal Power Project, At Fatatewadi, Post - Hotgi Station, Taluka South Solapur, Solapur, Maharashtra, a unit of NTPC Limited invites tenders for “Procurement of 10,000 MT of PP Cement for NTPC Solapur STPP”.

2.0

3.0 Initial Steps for participation in our e-tender is as per the table mentioned below:

4.0 Bid Security and Power of Attorney shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Power of Attorney shall be treated as non-responsive by the employer and shall not be opened.

5.0 BRIEF SCOPE OF PROCUREMENT:

The scope of procurement is included in the bill of quantities and special terms and conditions, attached.

6.0 QUALIFYING REQUIREMENT’S (QR) FOR BIDDERS

(Bidder should meet the QR stipulated hereunder):

6.1.1 The bidder should have manufacturing capacity of 1.0 million tons per annum of PPC conforming to IS:1489 Part-1/OPC Confirming to IS:8112 and shall submit valid BIS certificate in support of the same.

6.1.2 The bidder should have supplied PPC Cement as per IS:1489 Part-1 meeting any one of the following criteria during the last two (02) years as on the date of bidding:

a. Single Order Quantity not less 8000 MT

Or

b. Two Order Quantity not less than 5000 MT each

Or

c. Three Order Quantity not less than 4000 MT each

6.2 Financial Criteria:-

6.2.1 The average annual turnover of the bidder in the preceding three (03) financial years as on the date of bid opening shall not be less than Rupees 1,97,00,000.00 (Rupees One Crore Ninety Seven Lakhs Only). Other income shall not be considered in above.

6.2.2 In cases where audited results for the last financial year are not available, Certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable. In case, Bidder is not able to submit the certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters.

7.0 GENERAL REQUIREMENTS:

The scanned self-attested copy of the following documents shall be uploaded in C-Folder:

(a) Copy of purchase orders / LOAs / agreements and completion certificates / proof of completion.

(b) Up to-date copy of Profit and Loss Account and Balance sheet of last three financial Years duly audited by Chartered Accountant.

(c) Up to-date copy of latest Banker Solvency Certificate.

(d) Name and address (es) of the sole proprietor / partners / board of directors and memorandum of articles of association / photocopy of the partnership deed / affidavit for proprietorship.

(e) Copy of registration with Central Government / State Government / Public Sector Undertaking if any applicable.

(f) TIN Number / Sales Tax Registration Certificate / Works Tax Registration certificate / Service Tax Registration Number.

(g) Copy of PAN Card.

(h) Satisfactory evidence of authority / Power of Attorney of the person signing on behalf of the bidder

8.0 Bidders are requested to check the Qualifying Requirements (QR) of the subject tender before buying / downloading the Tender Documents online.

9.0 Documents as a proof of meeting Qualifying Requirements shall be preferably uploaded online in our SRM Portal. However, documents which cannot be up - loaded on-line (like Annual Report, PO Copies, etc.), may be submitted offline in separate sealed envelope by the stipulated bid submission closing date and time.

10.0 The bidder should either be a company Registered under the Companies Act 1956 or a partnership / proprietorship firm.

11.0 Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified.

12.0 TENDER SUBMISSION:

The bidders should submit their offer as per the following pattern:

a) EMD or Bid Security: EMD of requisite amount in prescribed form. The envelope should be super-scribed as with EMD ENVELOPE and the Bid Invitation number, date, Name of the work and Bid opening date (BOD) should be mentioned over it.

The full name, postal address with telephone number of the bidder shall be written on left hand corner of all the envelopes.

b) TECHNICAL BID (Online submission): Technical (un-priced) Bid comprising of documents mentioned herein clauses 7.0, Deviation Statement, Letter of Declaration and other documents shall be strictly uploaded online in C-folder as per instructions provided in “Instruction to Bidder-E-procurement” and Bidder’s Manual /Guidelines available on NTPC E-tender website. Bidder should submit all the relevant documents in support of Qualifying Requirements and other conditions stipulated in the tender documents and technical details including catalogues / leaflets, if applicable. However, documents which cannot be up - loaded on-line (like Annual Report, PO Copies, etc.), may be submitted offline in separate sealed envelope by the stipulated bid submission closing date and time.

Original documents for verifications shall be produced as and when called for.

c) PRICE BID (Online submission): The PRICE bid shall be submitted online by quoting prices of all the items as per instructions provided in “Instruction to Bidder-E-procurement” and Bidder’s Manual /Guidelines available on NTPC E-tender website. Prices submitted / uploaded elsewhere shall not be considered for evaluation.

The online bidding system will not allow bid submission after the respective specified expiry date and time. Bidders are advised to make sure that the bid submission is completed well in advance before the stipulated time for bid submission.

13.0 BID OPENING

Bids shall be opened online as follows.

a) First Part of Opening:

EMD will be opened on the time and day set for opening of respective bids.

Technical Bid (QR documents / Technical offer) shall be opened online on the same day only of the bidders who’s EMD / Bid Security is found in line with our requirements as mentioned in the tender documents.

Note:

i. All the supporting documents should have at least certified / attested by the bidder.

ii. After opening of Technical-bids (with acceptable EMD), the documents submitted by the bidders against QR conditions will be scrutinized. NTPC reserves the right to seek clarifications / confirmations on Technical Bid during the evaluation of same (i.e. before opening the Price Bid) and the bidders shall furnish the details within a short period of time.

The bidders shall produce the original documents for verification of NTPC, as and when called for.

iii. In case the bidder fails to submit the documents in support of meeting the qualifying requirement (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected and the bid security shall be returned.

b) Second Part of Opening:

The price bids of only those parties shall be opened who are found technically qualified after evaluation of the first part bid for which separate intimation will be sent to such qualified bidders.

14.0 NTPC reserves the right to reject any or all bids or cancel / withdraw the Notice Inviting Tender without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action. In such circumstances, EMD only shall be returned without any additional financial liability to NTPC Limited.

15.0 Tender documents are not transferable. Issuance of tender documents does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of Technical Bid and the Price bid of the bidder who is not meeting the qualifying requirements shall not be opened.

16.0 If the date of bid opening coincides with a holiday, the date of bid opening shall be shifted to next working day.

17.0 NTPC shall not be responsible for any postal delay / loss / damage or non-delivery of EMD / Bid Security.

18.0 Prospective bidders from Uttar Pradesh state are compulsorily required to provide TIN number at the time of purchase of bidding documents from office of NTPC

19.0 Small Scale Industries (SSI) registered with National Small Scale Industries Corporation (NSIC) and Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006,for goods produced and services rendered, shall be issued the bidding documents free of cost and shall be exempted from paying Earnest Money Deposit.

The exemption as above to MSEs shall be available only for goods/services produced and provided by MSEs for which they are registered and the MSE should be registered for the goods / Services tendered in this tender enquiry.

MSE’s seeking exemption should enclose a attested/self-certified copy of valid registration certificate of valid DIC’s / KVIC / KVIB / Udhyog Adhar i.e., EM Part – II, giving details such as validity, stores/services etc. failing which they run the risk of their bid being passed over as ineligible for the exemptions applicable to MSE’s.

MSE and Small Scale Industries (SSI) registered with National Small Scale Industries Corporation (NSIC) shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC.

20.0 Such bidders will not be able to download the bidding documents. Other terms and conditions of tender shall be as contained in Bid Documents

21.0 FREIGHT - The material is to be supplied directly to NTPC Ltd, Solapur STPP stores. The bidders are requested to include in their quote freight, unloading & stacking (at NTPC site) charges.

22.0 DELIVERY SCHEDULE - Five months from the date of PO as per requirement of NTPC Ltd.

23.0 Inspection & Acceptance - Inspection shall be done at NTPC site, co-related test certificates has to be furnished for each batch of cement supplied. 28 days compressive strength should be 43MPa at the minimum.

24.0 Sample of each batch/ lot of supply will be tested by NTPC Ltd for Compressive strength & setting time for final acceptance of cement.

25.0 PAYMENT TERMS - 100% within 30 days of receipt & acceptance of cement at site and all relevant documents.

26.0 Address for Communication:

ADDITIONAL GENERAL MANAGER

(CONTRACTS & MATERIALS) - I/c

SOLAPUR SUPER THERMAL POWER PROJECT

At Fatatewadi, Post - Hotgi Station

Tal South Solapur, Solapur – 413215

PHONE: 0217 - 2252504 / 2252558 FAX: 0217 - 2252505

Email: shobapattabhiraman@ntpc.co.in

Alternate Email: gpdileepkumar@ntpc.co.in / prasadkorapadi@ntpc.co.in

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

(or) www.ntpctender.com (or) www.ntpc.co.in

Annexure – 1

Request for Login ID on NTPC e-Tender Site

If you are not a supplier / Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following form:

Form A: For Prospective / New Vendors:

Name of the Agency: ______________________________

Address: _________________________________________

_________________________________________

_________________________________________

State: ________________

City: _________________

Country: ______________

Pin: __________________

Telephone Number: _________________

Mobile: ___________________________

Fax Number: ______________________

Other details:

Contact Person's Name: ________________________

Designation: _________________________________

Telephone Number: ___________________________

Mobile: _____________________________________

Fax Number:_________________________________

Email id*:__________________________________

Note:

- The above form may be sent to dnaveen@ntpc.co.in or through fax on 0217-2252505.

- The form must be accompanied with a company’s letter head (with address and pin code), Copy of PAN card and copy of CST / VAT registration number.

* Please take a note that a valid e-Mail id is most important in e-tendering. All information regarding tender and login id will be sent on the e-Mail id only. Bidders are requested to ensure that the e-Mail id given shall be of permanent nature.

Annexure – 2

Request for Login ID on NTPC e-Tender Site

If you are already a supplier of NTPC (having a vendor code with NTPC), and interested in participating in e-tenders of NTPC, please fill in the following form:

Form B: For Existing Vendors of NTPC ltd. (i.e. if a vendor has a vendor code with NTPC Ltd.)

Existing Vendor code with NTPC: ____________________

Name of the Agency: ______________________________

Other details:

Contact Person's Name:_______________________

Designation: _________________________________

Telephone Number: ___________________________

Mobile: _____________________________________

Fax Number:_________________________________

Email id*:__________________________________

Note:

- The above form may be sent to dnaveen@ntpc.co.in or through fax on 0217-2252505.

- The form must be accompanied with a company’s letter head (with address and pin code), Copy of PAN card and copy of CST / VAT registration number.

* Please take a note that a valid e-Mail id is most important in e-tendering. All information regarding tender and login id will be sent on the e-Mail id only. Bidders are requested to ensure that the e-Mail id given shall be of permanent nature.