NTPC Limited

(A Government of India Enterprise)

SOLAPUR SUPER THERMAL POWER PROJECT (2 × 660 MW)

At Fatatewadi, Post - Hotgi Station

Tal South Solapur, Solapur - 413215

Phone: 0217 - 2252550/58 FAX: 0217 - 2252505

NOTICE INVITING TENDER (NIT)

FOR

“AUDIO VIDEO SYSTEM FOR AUDITORIUM AT SPMI, NTPC SOLAPUR”

(Domestic Competitive Bidding)

NIT/BI No: 40063765 Date: 29.09.2016

1.0 Solapur Super Thermal Power Project, At Fatatewadi, Post - Hotgi Station Tal South Solapur, Solapur - 413215, Maharashtra, a unit of NTPC Limited invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter:

2.0 Brief Details:

3.0 BRIEF SCOPE OF WORK:

3 1 The scope of this package, namely composite audio-video (AV) system, is to provide a

complete audio visual solution, for NTPC Auditorium, located at Solapur, Maharashtra.

The essence of the work is to provide a state-of-art audio visual solution, suitable for

both business sessions and entertainment events.

3. 2 This package consists of supply, installation, testing and commissioning of Audio Video

Systems, major components of which are as follows, schematic diagram is enclosed in

Annexure ll:

· Projection system: Projector, Screen, Multi-lmage Processor etc.

· Sound Reinforcement System: Speakers, Amplifiers, Audio Mixer and Mic(s).

· Digital Matrix Switcher

· Associated Cabling including LAN cabling.

3.3 The scope covers supply, installation, testing and commissioning of Audio & Video

System(s) along with associated cabling work. Final acceptance will be after successful

Trial run and Acceptance Testing by NTPC.

3.4 The equipment after acceptance by NTPC, shall be under warranty for one year for safe

and reliable performance.

3.5 The said work will be executed in a furnished auditorium, with approximate sitting

capacity of 500.

3.6 lt is required to execute the said work, using mainly thru' the existing infrastructure

e.g. Cable Routes, AV control room. Any alteration in the cable route, if required,

will be in the scope of vendor and will require prior approval of NTPC, during execution

stage. Any damage to the auditorium has to be restored to its original, free of cost

4.0 Initial steps for participating in our E-tender is as per the table mentioned below:

5.0 Bid Security / EMD of requisite amount shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND RETURNED TO THE BIDDERS WITHOUT BEING OPENED.

6.0 BENEFITS/ Exemptions to MSEs

Micro and Small Enterprises (MSEs) registered with District Industries Centres (DICs)/ Khadi and Village Industries Commission (KVIC)/ Khadi and Village Industries Board (KVIB)/ Coir Board (CB)/ National Small Industries Corporation (NSIC)/ Directorate of Handicrafts and Handloom (DHH)/ any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods produced and services rendered, shall be issued the bidding documents free of cost and shall be exempted from paying Earnest Money Deposit (EMD)/Bid Security.

The exemption as above to MSEs shall only be available, if goods/services produced/ provided by MSEs (for which they are registered) are same as the goods / Services tendered in this Tender Enquiry. If the MSME certificate does not contain the good/services as listed in Our Tender Enquiry, then such bids shall be rejected.

Tenderers seeking exemption from paying Earnest Money Deposit should submit a attested/self-certified copy of valid registration certificate from DICs(EM-II)/KVIC/KVIB/CB/NSIC/DHH/Udhyog Adhar Memorandeum giving details such as validity, stores/services etc. failing which they run the risk of their bid being passed over as ineligible for the exemptions applicable to MSEs.

MSEs registered with National Small Scale Industries Corporation (NSIC) shall be exempted from payment of Security Deposit/ Contract performance Guarantee (CPG) up to the monetary limit for which the unit is registered with NSIC.

7.0 QUALIFYING REQUIREMENTS (QR) FOR BIDDERS

The Bidder who wishes to participate in the bidding shall satisfactorily establish that it fulfills the qualifying requirements stipulated hereunder.

7.1 The Bidder should have successfully executed at least one work of “Supply, Installation and Commissioning & Testing of Composite Audio Video System Work for auditorium/ similar facility in an institution, Commercial Office or Nonresidential building, within the preceding seven (07) years as on the date of Techno commercial Bid Opening, fulfilling any of the following criteria:

a) One Composite Audio Video System Work as above costing not less than Rs. 100 Lac.

Or

b) Two Composite Audio Video System Works as above costing not less than Rs. 62.7 Lac each.

Or

c) Three Composite Audio Video System Works as above costing not less than Rs. 50.16 Lac each.

NOTES for clause 7.1 above:

1) One reference work shall mean the work executed at one premises/ campus through a single contract.

2) The reference works executed by the bidder’s group company/ subsidiary company shall not be considered for its qualification.

3) The word “executed” means the bidder should have achieved the criteria specified in the above Qualifying Requirements within the preceding seven (07) years period reckoned as on the date of Techno commercial bid opening, even if the contract has been started earlier and / or is not completed / closed.

4) Reference work executed by a bidder as a sub-contractor may also be considered provided the certificate by main contractor is duly certified by project authority specifying the scope of work executed by the sub-contractor in support of the Qualifying requirement.

5) Referred executed work should have at least all the following components:

a. Video projection system

b. Digital Matrix Switcher

c. Sound Reinforcement System

7.2 Financial criteria:

7.2.1 The average annual turnover of the Bidder in the preceding three (3) financial years as on the date of techno-commercial bid opening shall not be less than Rs. 125 Lac (Rupees One Hundred and twenty five Lakhs Only). Other income shall not be considered in above.

7.2.2 In cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters.

8.0 As a proof of meeting the qualifying requirements, scanned self-attested copies of the following documents will be required to be submitted / uploaded in the C-folder.

a) Award letter / Work Order with bill of quantities and proof of value of work executed as mentioned at (b) below

b) Documentary evidence issued by employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills).

c) “Up to date copies of Balance Sheet and Profit and Loss Accounts of last three financial years as audited by a practicing Chartered Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating the Books / Records / documents on the basis of which the Certificate is issued”.

d) The Bidder shall indicate on copies of credentials (copies of the work orders and performance / completion certificates from the employer as specified in the Qualifying requirements, the conditions of Qualifying Requirements (at 7 above) against which the credential is being submitted.

e) Copy of PF registration Number

Original documents for verifications shall be produced as and when called for.

9.0 GENERAL REQUIREMENTS:

The scanned self – attestedcopies ofthe following documents shall also be submitted / uploaded by the bidders in C – Folder:

(a) Up to-date copy of latest Banker Solvency Certificate.

(b) Name and address (es) of the sole proprietor / partners / board of directors / chairman and memorandum of articles of association / photocopy of the partnership deed / affidavit for proprietorship / registration certificates.

(c) Copy of registration with Central Government / State Government / Public Sector Undertaking if any.

(d) Details of Manpower (Technical / Non Technical), Tools and Plants. Also the bidder must submit the list of works in hand and percentage completed.

(e) TIN Number, Sales Tax Registration Certificate, Works Tax Registration certificate, and Service Tax Registration Number.

(f) Copy of PAN Card.

(g) Satisfactory evidence of authority / Power of Attorney of the person signing on behalf of the bidder

Original documents for verifications shall be produced as and when called for.

10.0 "Notwithstanding anything stated above, the Employer reserves the right to undertake· a physical assessment of the capacity and capabilities including financial capacity and capability of the Bidder / his Collaborator(s) / Associate(s) / Subsidiary(ies) / Group Company(ies) to perform the Contract, should the circumstances warrant such assessment in the overall interest of the Employer.

The physical assessment shall include but not be limited to the assessment of the office/facilities/banker's/reference works by the Employer. A negative determination of such assessment of capacity and capabilities may result in the rejection of the Bid.

11.0 Bidders are requested to check the Qualifying Requirements (QR) of the subject tender before downloading / buying the tender document online.

12.0 Documents as a proof of meeting Qualifying Requirements shall be preferably uploaded online in our SRM Portal.

13.0 Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified.

Again, participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder after opening of technical bids and the bids of the bidder who is not meeting the qualifying requirement shall be treated as non-responsive.

14.0 NTPC reserves the right to reject any or all bids or cancel / withdraw the Notice Inviting Tender without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action. In such circumstances, EMD only shall be returned without any additional financial liability to NTPC Limited.

15.0 Tender documents are not transferable.

16.0 In a tender, either the Indian agent on behalf of the Principal / OEM or Principal / OEM itself can bid but both cannot bid simultaneously for the same item / product in the same tender.

17.0 If an agent submits bid on behalf of the Principal / OEM, the same agent shall not submit a bid on behalf of another Principal / OEM in the same tender for the same item / product.

18.0 Prospective bidders from Uttar Pradesh state are compulsorily required to provide TIN number at the time of purchase of bidding documents,

19.0 Address for Communication

ADDITIONAL GENERAL MANAGER-I/C

(CONTRACTS & MATERIALS)

SOLAPUR SUPER THERMAL POWER PROJECT (2 × 660 MW)

At Fatatewadi, Post - Hotgi Station

Tal South Solapur, Solapur – 413215, Maharshtra

PHONE: 0217 – 2252550/58 FAX: 0217 - 2252505

Email: shobapattabhiraman@ntpc.co.in

Alternate Email: bnarasimha@ntpc.co.in / anandsahnker@ntpc.co.in/avadheshkumarverma@ntpc.co.in

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

(or) www.ntpctender.com (or) www.ntpc.co.in