NTPC Limited

(A Government of India Enterprise)

Kahalgaon Super Thermal Power Station

PO-Kahalgaon, Dist-Bhagalpur (Bihar)

FAX-06429-226644/226281

NOTICE INVITING TENDER (NIT)

(Domestic Competitive Bidding)

NTPC invites bids from eligible Bidders for “RC for Maintenance of Bowl Mill XRP-803 of Stage # I (4 x 210 MW), at NTPC Kahalgaon, vide:1001/5259” through e-tender under Open Tender Two Envelope bidding.

2.0Bidder can view/download the complete set of Bid document as per the following procedure.

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3.0Mode of Payment for purchase of tender document:

a)On-Line:

a. Vendors can view/download the tender document after logging in our e-tender site

i.by clicking on “e-Tender” in home page of www.ntpctender.com or

ii.by directly going to the e-tender site in the following address.

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as mentioned in the “Bidder’s Manual” and “Guidelines to Bidders” which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

b)Off-Line: DD/Banker’s Cheque shall be made in favour of NTPC Ltd. preferably payable at SBI CSTPP Area Branch Colgong (Branch code:6949) or Allahabad Bank, Branch code:0211932, NTPC Township Branch and should reach NTPC, Kahalgaon in the address given at sl. No.17.

c)Exemption on Cost of Tender Document: Refer Clause 5 (iii) (c) below.

d)Tender fee is non-refundable.

4.0Bid Security: (EMD):

Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of requisite value in a separate envelope super scribing “EMD Envelope”, which must reach the office at the address mentioned at Sl. No. 17.0 before the bid submission deadline as mentioned in the e-tender of our SRM system.

i.“EMD Envelope” should contain the EMD of requisite value, strictly in valid form as mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii. c).

ii.If Bid Security (EMD) in Original of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be rejected.

iii.EMD may be furnished in any of the following forms:

a)For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited and drawn preferably on SBI, CSTPP Branch, Kahalgaon (Branch Code-6949) or Allahabad bank, NTPC Township Branch, Branch Code-0211932

b) In case EMD amount is >Rs 50,000.00 then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached as Annexure-I and VII respectively. BG should be unconditional and irrevocable and should be valid for a period of 45 days beyond the bid validity period. The Bank Guarantee Verification Check List duly filled in as per format attached as Annexure-V has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in “Yes”.

c)SSI units of Bihar / SSI units (of other states) registered with the National Small Scale Industries Corporation shall be exempted from the payment of Earnest Money Deposit. Bidders seeking exemption should submit a Photocopy of valid registration certificate preferably attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details such as validity, stores etc.

If the validity of the certificate has expired or the stores items not matching with the tendered items run the risk of their tenders being passed over as ineligible for this concession/exemption.

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In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC official before submission of his bid.

d)The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

e)The Bid Security shall be forfeited in any of the following circumstances by the Owner without any notice or proof of damage to the Owner:

(i)If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in the Bid Proposal.

(ii)In case the Bidder does not accept the corrections towards the discrepancies in their bid, where ever the breakup of prices have been asked separately.

(iii)If any deviation, variation or additional condition etc found anywhere in our technical and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever to employer, failing which the bid security shall be forfeited.

(iv)In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the acceptance of Letter of Award / Purchase Order.

(v)In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required Contract Performance Guarantee in case the same is required as per conditions of the P.O / LOA.

(vi)If the bidder / their representative commit any fraud while competing for this contract pursuant to Fraud prevention policy of NTPC.

f)No interest shall be payable by NTPC on the Bid Security.

g)ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE, SHALL BE

REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER

WITHOUT BEING OPENED.

5.0No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate)

on line as per format enclosed at Annexure-III placed in Schedules and formats section. Only after acceptance of the above condition the bidder shall be allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be considered that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

6.0Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as mentioned in the bidding document.

The queries will be answered by NTPC and posted in the c-Folder. The bidders can view all queries and all answers once they are posted in the c-Folder.

7.0Brief Description of items:- “RC for Maintenance of Bowl Mill XRP-803 of Stage # I (4 x 210 MW), at NTPC Kahalgaon, vide:1001/5259”.

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8.0Qualifying Requirements of Bidders:

01.The bidder must have executed the job of “Running Maintenance/Overhaul Maintenance” of mechanical equipments of “SG & Auxiliaries” in “200 MW or more capacity Units” in thermal power plant in any NTPC Stations/SEBs/Govt./Semi Govt./PSU/”NSE or BSE enlisted Company” during preceding seven (07) years prior to date of techno-commercial bid opening as per the following criteria.

Three similar works each costing not less than Rs. 44.24 lakhs or

Two similar works each costing not less than Rs. 55.30 lakhs or

One similar work costing not less than Rs 88.48 lakhs

02. Average annual financial turnover of the bidder during preceding three (03) financial years prior to date of techno-commercial bid opening shall not be less Rs. 110.61 lakhs.

Note:

(a)The word “executed” mentioned in clause 01 means that the bidder should have achieved the criteria specified in clause 01 with ANY of the following conditions:

 Case-I: The work is started earlier (prior to the period stipulated in Clause-01) but completed within the stipulated period as mentioned in clause 01. In such cases, entire executed value of the relevant work vide that work order shall be considered for evaluation.

 Case-II: The work is started and completed within the stipulated period as mentioned in clause 01.

 Case-III: The work is started within the stipulated period as mentioned in clause 01 but not completed as on the last date of stipulated period. In such cases, “In Progress” executed value of the relevant work vide that work order as on the last date of stipulated period, shall be considered for evaluation.

Remarks: Any of the above cases shall be supported by documentary evidence issued by the owner.

(b)While computing the annual turnover, other income shall not be considered.

(c)In cases where audited results for the last financial year as on the date of the Techno- Commercial Bid opening are not available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. Further, a Certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents stating that the financial results of the Company are under audit as on the date of Techno-Commercial bid opening and the Certificate from the practicing Chartered Accountant certifying that financial parameters is not available.

(d)Similar works means “Running Maintenance/Overhaul Maintenance” of mechanical equipments of “SG & Auxiliaries” as defined in Clause-01 .

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i.Following documents must be uploaded in the c-folder, failing which the offer shall be liable for rejection:

I.Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying requirement of the NIT.

II. Technical Bid:

a.All TECHNICAL DATA SHEETS as per the format provided in the tender document duly filled.

b.Any other data/information as sought in our tender document

III.Company/Firm Details:

a.Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of directors.

b.Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.

V.Copy of Sales Tax Registration / VAT Certificate

ii.Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

iii.NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.

iv.NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/bids due to any postal delay or delay, in any form, in transit.

v.If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the date will be shifted to the next working day.

vi.Tender document is not transferable.

vii.Package Co-ordinator:

1)Sd. Nawaz Amir, DGM (CS) Kahalgaon, e-mail:nawazamir@ntpc.co.in

viii.Address for Communication:

AGM(C&M)

Kahalgaon Super Thermal Power Project

NTPC, Kahalgaon,

Dist: Bhagalpur

State: Bihar

PIN: 813214

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Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD of required amount. DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

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Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________Pre ERP

Post ERP Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

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Annexure-3

E.F.T. Form

NTPC Limited,

.............................................

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below

(TO BE FILLED IN CAPITAL LETTERS)

1.NAME OF THE BENEFICIARY

2.ADDRESS

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

4.BANK PARTICULARS

(A)BANK NAME

(B)BANK TELEPHONE NO. (WITH STD CODE)

(C)BRANCH ADDRESS

Pin Code

(D)BANK FAX NO (WITH STD CODE)

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(E)BRANCH CODE

(F)9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED

CHEQUE)

(G)BANK ACCOUNT NUMBER

(H)BANK ACCOUNT TYPE (TICK ONE)

IF OTHERS, SPECIFY,

5.PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the owner responsible.

SIGNATURE

(AUTHORISED SIGNATORY) DATE________________NAME_______________________

OFFICE STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no.

.................................... with our branch and the Bank particulars mentioned above are correct.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________

Authorization

No.:....................................

NAME: __________________________

OFFICE STAMP

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