EOI NO-200066741 Dt.13.09.2016
SUBJECT: DEPLOYMENT OF VEHICLES IN NTPC/TSTPS,KANIHA
(The EOI for deployment of vehicles in NTPC/TSTPS, KANIHA is published on Dt.13.09.2016 in 3 (three) news paper i.e Times of India, Navabharat & The Samaj.)
MODALITY FOR ALLOTMENT OF VEHICLES
TERMS & CONDITIONS FOR ALLOTMENT OF VEHICLES THROUGH EOI
1. Application shall be made for deploying the following category of vehicles for NTPC/ TSTPS Kaniha :
a) Non A/C (12 Hours) Jeeps Mahindra Bolero Diesel, Model Jan 2015 or later
b) Non A/C (24 Hours) Jeeps Mahindra Bolero Diesel, Model Jan 2015 or later
c) A/C Jeeps (12 Hours) Mahindra Bolero Diesel, Model Jan 2015 or later
d) A/C Jeeps (24 Hours) Mahindra Bolero Diesel, Model Jan 2015 or later
e) Car (A/C) Tata Indigo (Diesel), Model Jan 2015 or later
2. In each category of vehicle, a Vendor shall be allowed to bid for Maximum of 1 (One) Vehicle.
3. The vehicle should be registered as Taxi in the State of Odisha in the name of the Vendor himself/ herself.
4. (a) Vendors are required to submit application form as per Annexure-I with Self Certified copy of Documents as given below:
(i) Registration Certificate (RC Book), Smart Card
(ii) Copy of Badged License of Driver
(iii) Valid Comprehensive Insurance Policy of Vehicle
(b) Vendors who DO NOT own vehicles as on date and plan to purchase new vehicle and deploy the same within one month of issue of Purchase Order, are required to submit an Undertaking in the format as per Annexure-II in addition to application form as per Annexure-I.
(c) Vendors / Vehicle owners who do not have vendor code in NTPC shall compulsory fill Annexure -III (2 pages) and submit the same with self certified copies of the following documents :
(i) PAN Card
(ii) Filled in EFT Form certified by the Bank
(iii) A Cancelled Cheque of the Bank account they will be operating for receipt of payment etc against this contract.
NO EXTRA TIME SHALL BE ALLOWED TO Vendors for this. This should be promptly submitted as allotment of vendor code to them shall take 3 working days.
5. EMD of Rs.10000/- per Vehicle shall be submitted by the bidders alongwith filled in application format with requisite documents as specified in the Terms and Conditions. Applications without EMD shall be rejected outright. The EMD shall ONLY be accepted in the form of Account Payee Demand Draft drawn in favour of NTPC Ltd., payable at SBI, Telesingha or UCO Bank, Deepsikha Branch. DDs issued ONLY after date of publication of Notice in Newspapers shall be acceptable (DDs issued before publication date shall be rejected and shall be returned to the applicants).
6. The envelope containing the application with all documents signed in all pages and EMD in original should be sent by SPEED POST ONLY addressed to AGM(CONTRACTS SERVICES), NTPC/TSTPS, KANIHA, PO: DEEPSIKHA, DIST: ANGUL (ODISHA), PIN - 759147 sufficiently before time so that the same reaches NTPC before the closing date & time indicated in the EOI. No other mode or hand delivery shall be accepted. Bidders shall be allowed a maximum time of 45 (Forty Five) Days from the PO Date (PO shall be received in person by the vendor) for deploying their vehicles.
7. If vehicles are NOT deployed within the above time period the EMD deposited shall be forfeited, contract shall be terminated by NTPC and the Vendor shall be excluded from the next tender for the same job. In that case the next vendor in the waiting list shall be considered for award of the contract.
8. The Published Rate shall be valid for a period of 05 (Five) year.
9. The hiring rate of vehicle shall be in Rupees per Month for long duration (more than one month) deployment and shall be in Rupees per Day for short duration (upto one month) contracts. The rates shall be as under :
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SL No |
Category of Vehicles |
Recommended Rates (Rs. Per month) excluding diesel, OT, Outstation charges (*) |
Mileage (Ltr of Diesel per KM) |
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1. |
12 Hrs Bolero Jeep (Non A/C) with 01 (One) driver |
18000.00 |
13 |
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2. |
12 Hrs Bolero Jeep (A/C) with 01 (One) driver |
18000.00 |
11 |
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3. |
24 Hrs Bolero Jeep (Non A/C) with 02 (Two) drivers |
25000.00 |
13 |
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4. |
24 Hrs Bolero Jeep (A/C) with 02 (Two) drivers |
25000.00 |
11 |
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5. |
12 Hrs Indigo A/C Car with 01 (One) driver |
20000.00 |
15 |
(*) Service Tax shall be as per Sl No 10 below.
10. The amount of Service Tax under Reverse Charge Mechanism (RCM) payable by service recipient will be borne by NTPC Limited. Vendor has to give a certificate in the format as per Annexure-V, whether they are registered under Service Tax Rule and if "Yes" they have to provide Service Tax Registration number and enclose copy of the same alongwith the application.
11. Contractor shall arrange Fuel (diesel) from outside as required for the duty to be performed by the vehicle and amount towards consumption of diesel shall be reimbursed on production of Receipt in Original at the prevailing market rate in Odisha. Following mileage shall be taken for calculating Quantity of Fuel (Diesel) to be reimbursed:
a) For Non A/C Jeeps - 13 Km per Ltr of Diesel
b) For A/C Jeeps - 11 Km per Ltr of Diesel
c) For Indigo Car A/C - 15 Km per Ltr of Diesel
12. All maintenance expenses shall be in Vehicle Owner's scope. Lub Oil (Mobil etc), Brake oil, Coolant etc will NOT be supplied by NTPC and will have to be arranged by the contractor at his own cost.
13. Cost of Comprehensive Insurance Policy for the vehicle shall be borne by the Vehicle Owner.
14. For outstation duties, Outstation charges will be paid @ Rs. 100/- per day where night halt is NOT involved. Outstation charges will be paid @ Rs. 300/- per day where night halt is involved. (Outstation charges will be applicable for travel beyond 100 KM radius of TSTPS).
15. Overtime charges @ Rs. 40/- per hour shall be payable beyond 12 hours duty.
16. Driver has to compulsorily wear a Cerulean Blue half sleeve apron on Duty. An amount of Rs.600.00 for two aprons shall be reimbursed per year.
17. Security Deposit: The EMD Rs.10000.00 furnished by the Contractor will be treated as part of the security deposit. Further, the Employer at the time of making payment deduct security deposit at the rate of 10 per cent of gross amount of each monthly RA bill until the security deposit so deducted reaches the value of 2.5% of Total Contract Value (only vehicle hire charge portion). The total amount of SD deducted shall be returned at the end of contract period alongwith Final Bill.
ANNEXURE-I
APPLICATION FOR DEPLOYMENT OF VEHICLE AT NTPC/ TSTPS
To
AGM (Contract Services)
NTPC/TSTPS, Kaniha
Sub: Application for "Deployment of Vehicle at NTPC/TSTPS, Kaniha"
Dear Sir,
I hereby agree to deploy my vehicle having the following details in NTPC/ TSTPS Kaniha as per "TERMS & CONDITIONS FOR DEPLOYMENT OF VEHICLES AT NTPC/ TSTPS KANIHA" published through EOI reference dated:13.09.2016 and submit my application for your kind consideration:
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Name of Applicant as per RC Book |
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Address
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Mobile Phone No. |
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PAN No. (copy enclosed) |
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05. |
Type of Vehicle
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Tick which ever is applicable |
No of vehicles want to deploy |
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(a) 12 Hrs Bolero Jeep (Non A/C) |
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(b) 12 Hrs Bolero Jeep (A/C) |
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(c) 24 Hrs Bolero Jeep (Non A/C) |
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(d) 24 Hrs Bolero Jeep (A/C) |
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(e) 12 Hrs Indigo A/C Car |
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06. |
Do you already Own the above vehicle |
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YES/ NO (If YES give the following details, if "NO" please submit the declaration as per Annexure-II) |
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Registration No. |
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08. |
RC Book (copy of RC Book enclosed) |
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Submitted |
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09. |
Model (First Registration Not Earlier than January 2015 as per RC Book) |
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Make |
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11. |
Fitness Valid up to (Date) (copy of document enclosed) |
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Registration Certificate Date |
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Tax paid up to (copy of document enclosed) |
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Insurance Valid up to (copy of Compr. Insurance enclosed) |
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Thanking you.
Signature of the Applicant
ANNEXURE-II
APPLICATION FOR DEPLOYMENT OF VEHICLE AT NTPC /TSTPS
(For Bidders Interested to Buy and Deploy NEW vehicle)
To
AGM (Contract Services)
NTPC/TSTPS, Kaniha
Sub: Application for "Deployment of Vehicle at NTPC/TSTPS, Kaniha"
Dear Sir,
I/We hereby agree to deploy my vehicle in NTPC/ TSTPS Kaniha as per "TERMS & CONDITIONS FOR DEPLOYMENT OF VEHICLES AT NTPC/ TSTPS KANIHA" published through EOI reference dated:XX.09.2016 and submit my application for your kind consideration:
UNDERTAKING:
(i) I/We do hereby undertake that at present I/We do NOT own a vehicle in my name. I/We shall buy the Vehicle as per NTPC specification and deploy the same within 45 days from the date of Purchase Order in case contract is awarded to me.
(ii) If vehicles are NOT deployed by us within the above time period, the EMD deposited by us shall be forfeited, contract shall be terminated by NTPC and I/We shall be excluded from the next tender for the same job
Place:
Date:
Signature:
(NAME)
Vendor Code (NTPC) -
Mobile No.
ANNEXURE-III
VENDOR CODE REGISTRATION FORMAT
(a) FOR NEW VENDORS PLEASE SUBMIT Filled EFT form, cancelled cheque & photocopy of PAN with this application for Vendor Code in NTPC
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Sl. No |
Item |
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1 |
Name of your Firm
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2 |
Nature of Firm (Proprietary/ Partnership)
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Address for Correspondence
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PIN Code |
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Name of Contact Person
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Mobile No
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E Mail Id
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Permanent Account No (PAN)
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The following documents to be submitted along with this annexure for parties who do not have a vendor code in NTPC. 1) PAN copy 2) Duly filled EFT form 3) A cancelled Banker Cheque |
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Place:
Date:
Signature:
(NAME OF AUTH SIGNATORY)
(NAME OF FIRM)
Vendor Code (NTPC) -
Mobile No.
E.F.T. Form
(TO BE RETURNED TO THE COMPANY)
To,
Addl. General Manager (F & A),
Talcher Super Thermal Power Project,
NTPC Ltd., At/PO: Deepshikha,
Dist.: Angul, Orissa.
Dear Sir,
Ref.: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.
We, hereby authorize NTPC Ltd., Talcher Super Thermal Power Project, At/PO: Deepshikha, Dist. Angul, Orissa to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below:
(TO BE FILLED IN CAPITAL LETTERS)
1. NAME OF THE BENEFICIARY :
2. ADDRESS :
PIN CODE :
3. TELEPHONE NO. WITH STD CODE / MOB. NO. :
4. BANK PARTICULARS
A) BANK NAME :
B) BANK TELEPHONE NO. WITH STD CODE :
C) BRANCH ADDRESS :
PIN CODE :
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D) BANK FAX NO. WITH STD CODE :
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E) 9 DIGIT MICR CODE OF THE BANK BRANCH
(ENCLOSE COPY OF A CANCELLED CHEQUE)
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F) BANK ACCOUNT NUMBER
G) BANK ACCOUNT TYPE (TICK ONE) : SAVING CURRENT LOAN CASH CREDIT OTHERS
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H) IFSC CODE
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5. PERMANENT ACCOUNT NUMBER (PAN)
6. E-MAIL Address for Intimation regarding release of payments :
I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effected at all for reasons of incomplete or incorrect information, I/ We would not hold the Company responsible.
SIGNATURE
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DATE : |
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(AUTHORISED SIGNATORY)
Name :
OFFICIAL STAMP
BANK CERTIFICATION:
It is certified that above mentioned beneficiary holds a Bank No................................................. with our branch and the Bank particulars mentioned above are correct.
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DATE : |
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SIGNATURE
(AUTHORISED SIGNATORY)
Authorisation No.: ...................
Name :
OFFICIAL SEAL
ANNEXURE-V
DECLARATION BY VEHICLE OWNER/ CONTRACTOR REGARDING
SERVICE TAX REGISTRATION
To
The AGM (CONTRACTS SERVICES)
NTPC/ TSTPS, Kaniha
Dist: Angul, Odisha
Sub: Service Tax Registration status
Dear Sir,
I am proprietor / one of the partners of the Firm M/S _____________________________________________ (Copy of Affidavit enclosed). My service tax registration details are as given below
1. # My service tax registration number is : _____________________________________
or
2. # I/ We hereby declare that Our Annual Turnover is less than Rs.10 lakhs (Rupees Ten Lakhs only) for the Financial Year FY-2015-16. We are therefore NOT liable to pay Service Tax. Hence I /we do not possess service tax registration number.
Thanking You
Yours faithfully
Signature:
(NAME)
Vendor Code (NTPC) -
Mobile No.
# Strike off which is not applicable to you/ your firm.
ANNEXURE-IV
TERMS & CONDITIONS FOR DEPLOYMENT OF VEHICLES AT NTPC/ TSTPS KANIHA
1. NAME OF WORK: Deployment of vehicles at NTPC/TSTPS Kaniha.
2. This "Terms and Conditions for Deployment of Vehicles at NTPC/ TSTPS Kaniha" shall be applicable for supply of the following category of vehicles :
a) Non A/C Jeeps Mahindra Bolero Diesel, Model Jan 2015 or later
b) A/C Jeeps Mahindra Bolero Diesel, Model Jan 2015 or later
c) Car (A/C) Tata Indigo (Diesel), Model Jan 2015 or later
3. SCOPE: The contractor shall provide closed Jeep/ Car as mentioned above with coil spring suspension in front side and coil or leaf spring suspension in rear side in good working conditions of model 1st Jan 2015 (first registration) or later.
4. Normally, vehicle shall be used in NTPC Kaniha, TTPS, Angul & other local areas, but in case of any requirements by NTPC, vehicle shall also be deployed for outstation duties beyond 100 kms from NTPC Kaniha, such as Dhenkanal, Cuttack, Bhubaneswar, Sambalpur, Jharsuguda, Sundergarh, Rourkela etc.
5. The vehicle should be registered as Taxi in the State of Odisha in the name of the Vendor himself/ herself.
6. CONTRACT PERIOD: The period of contract shall be for Five years. However, during the tenure for contract, if the company does not require the services, either temporarily or permanently, the contract can be terminated without assigning any reasons thereof with 15 Days' Notice served on the contractor.
7. If performance of the Vehicle Owner/ Contractor is found unsatisfactory on a recurring basis during execution of the contract, NTPC reserves the right to terminate the contract thereafter without any notice.
8. PROVISION & PLACEMENT OF VEHICLE: Vehicle shall normally be provided on all the working days of the contract period, as per direction of Engineer-in-Charge and may also be deployed during Night Hours and on Sundays & Holidays.
9. Vehicle once approved shall normally not be changed during the period of the contract. Whenever, any hired vehicle is to be withdrawn for any reason for prolonged periods, the Vehicle Owner/ Contractor shall ensure that replacement vehicle shall comply with all the stipulated conditions of the contract and other formalities required for deployment of Vehicle / Driver Gate Pass etc are completed in advance, so that vehicle availability is ensured at all times.
10. Such replacement vehicle shall have to be approved by the Engineer-in-Charge before withdrawal of the contracted vehicle by the Vehicle Owner/ Contractor. However, if the vehicle is of an earlier model than stipulated in this contract, then stipulated damages as per Clause 12 of "TERMS & CONDITIONS FOR DEPLOYMENT OF VEHICLES AT NTPC/ TSTPS KANIHA" shall be deducted from the daily charges payable to the Vehicle Owner/ Contractor.
11. The vehicle shall be parked in the premises of NTPC- Kaniha at a place specified by the Engineer-in-Charge during the duty period.
12. ACCIDENT:
1. If the vehicle provided on hire by the Vehicle Owner/ Contractor to NTPC meets with an accident while being utilised by NTPC, no claim on account of damage to the vehicles or the persons travelling in such vehicles including the employees of the Vehicle Owner/ Contractor (includes driver of the vehicle) shall be entertained by NTPC. NTPC shall not be liable to bear any expenditure on this account.
2. The Vehicle Owner/ Contractor shall ensure to have these risks covered at all times during the tenure of the contract, adequately through a valid comprehensive insurance policy for the deployed vehicle.
3. Should the vehicle deployed by the Vehicle Owner/ Contractor meet with an accident and cause damage to persons/property of NTPC, the Vehicle Owner/ Contractor shall be liable to make good such losses through a comprehensive insurance coverage for an adequate amount.
11. PAYMENTS:
(i) Expenditures on fuel consumption, overtime and outstation duty charges for deployment of the vehicle shall be paid by NTPC/ TSTPS Kaniha. Claim for all the above charges shall be submitted by the Vehicle Owner/ Contractor in the form of proper RA bill along with original documentary evidences at the end of the running month and same shall be paid in the subsequent month.
(ii) No expenditure will be reimbursable to the Vehicle Owner/ Contractor for the distance (in KM) run from the garage to the site of requirement and back to garage.
(iii) Payments to the Vehicle Owner/ Contractor will be based on the documentary evidence of the usage details of the vehicle (distance run in KM) which will be recorded by the concerned driver, in a log books/trip sheets ON DAILY BASIS. Monthly running of the vehicle shall be restricted as per instructions of EIC.
(iv) The log Books/Trip Sheets shall be submitted by the Vehicle Owner/ Contractor along with his bills for a month. All due payments to be released by F&A to the Vehicle Owner/ Contractor, will be based on verification of all the above documents by the user official or his authorized nominee.
(v) Contractor shall arrange Fuel (diesel) from outside as required for the duty to be performed by the vehicle and amount towards consumption of diesel shall be reimbursed on production of Receipt in Original at the prevailing market rate in Odisha. Following mileage shall be taken for calculating Quantity of Fuel (Diesel) to be reimbursed:
a) For Non A/C Jeeps - 13 Km per Ltr of Diesel
b) For A/C Jeeps - 11 Km per Ltr of Diesel
c) For Indigo Car A/C - 15 Km per Ltr of Diesel
(vi) For outstation duties, Outstation charges will be paid @ Rs. 100/- per day where night halt is NOT involved. Outstation charges will be paid @ Rs. 300/- per day where night halt is involved. (Outstation charges will be applicable for travel beyond 100 KM radius of TSTPS).
(vii)Driver has to compulsorily wear a Cerulean Blue half sleeve apron on Duty. An amount of Rs.600.00 for two aprons shall be reimbursed per year.
(viii) The amount of Service Tax under Reverse Charge Mechanism (RCM) payable by service recipient will be borne by NTPC Limited. Vendor has to give a certificate in the format as per Annexure-V, whether they are registered under Service Tax Rule and if "Yes" they have to provide Service Tax Registration number and enclose copy of the same alongwith the application.
(ix) Overtime charges shall be paid for deployment of vehicles beyond 12 Hrs duty. For vehicles deployed beyond 12 hours duty locally, overtime charges @ Rs 40/- per hour shall be payable in Monthly RA Bill on certification of Engineer-in-Charge.
(x) Normally, vehicle shall be used in NTPC Kaniha, TTPS, Angul & other local areas, but in case of any requirements by NTPC, vehicle shall also be deployed for outstation duties beyond 100 kms from NTPC Kaniha, such as Dhenkanal, Cuttack, Bhubaneswar, Sambalpur, Jharsuguda, Sundergarh, Rourkela etc. For this over time charges @ Rs 40/ per hour shall be payable as in case of overtime at local.
(xi) Defect liability period shall be NIL.
(xii) Security Deposit: The EMD Rs.10000.00 furnished by the Vehicle Owner/ Contractor will be treated as part of the initial security deposit. Further, the Employer at the time of making payment deduct security deposit at the rate of 10 per cent of gross amount of each monthly RA bill until the security deposit so deducted reaches the value of 2.5% of Total Contract Value (only vehicle hire charge portion). The total amount of SD deducted shall be returned at the end of contract period alongwith Final Bill.
12. STIPULATED DAMAGES (FOR NON-AVAILABILITY / CHANGE OF VEHICLE)
(i) If any vehicle contracted on hire by the company, is not made available to NTPC at the required place within 30 minutes, from the time specified by the authorised officer or the vehicle on duty becomes defective and inoperative for more than 30 minutes, then in both the cases, no payment shall be made for such delays / lapses as certified by the user in the log books, stipulated damages up to Rs 125/- for every half hour of non availability of vehicle, shall also be deducted from the bills or any amount due to the Vehicle Owner/ Contractor. If vehicle become absent, no payment will be done for that day and a penalty will be imposed at 1.5 times of the Awarded Rate.
(ii) In case the user has no objection to the specific request made in advance by the Vehicle Owner/ Contractor for not making the vehicle available for a specific duration on some particular day/days then no deduction shall be made for such authorized period of non-availability of the vehicle. However, no payment shall be made for any period of absence certified by the user.
(iii) Should NTPC be held responsible for any of the lapses of the Vehicle Owner/ Contractor or his employees at any stage during the contract and should NTPC be made liable to incur any expenditure on this account, NTPC shall deduct such amounts together with overhead charges @ 20% from any amount payable to the Vehicle Owner/ Contractor, including the security deposits.
(iv) If any alternative / replacement vehicle is deployed temporarily (for a period not exceeding five (05) days in a month and 30 days in a year); no deduction shall be made. For the period beyond the stipulated limits of "five (05) days in a month and 30 days in a year"; if alternate vehicle deployed by the Vehicle Owner/ Contractor is of a model earlier than as specified in the contract, a sum of Rs 250/-per day shall be deducted from the bills of the Vehicle Owner/ Contractor.
13. TAXES AND STATUTORY LIABILITY
(i) Income Tax shall be deducted at source as per rules unless the Vehicle Owner/ Contractor is exempted by income tax authorities. If available, Income Tax Exemption certificate from concerned authorities shall be submitted each Financial Year.
14. LOCATION & DUTY :
(i) Any vehicle provided by the Vehicle Owner/ Contractor on hire to NTPC shall be made available at the place and time, as specified by the Engineer-in-Charge or his authorized officers of NTPC/ TSTPS Kaniha.
(ii) Vehicle may be required even during Night Hours and on Sundays & Holidays as per instruction of Engineer-in-Charge.
(iii) One Day (01) off duty shall be permissible per month for vehicle maintenance, as per the permission of concerned Engineer-in-Charge.
15. DRIVERS :
(i) The Vehicle Owner/ Contractor shall ensure that the vehicles hired by them to NTPC are driven only by competent and experienced driver with proven antecedents, possessing valid badged driving license.
(ii) Contractor shall provide the drivers of the deployed vehicle with a mobile phone.
(iii) The licenses of the drivers employed will be verified by NTPC before vehicle is engaged. Originals of driving licenses, registration books, ownership detail and all other relevant documents connected with the vehicles hired and drivers employed, shall be got renewed from time to time by the Vehicle Owner/ Contractor as per requirement. The same (after renewal) shall be produced to NTPC at such places and times as may be needed for verification and one copy of each of such documents shall be submitted along with the application by the Vehicle Owner/ Contractor.
(iv) The Vehicle Owner/ Contractor or his employees shall not at any time cause or permit any nuisance or damage to properties inside the NTPC Plant / township and /or do anything which shall cause unnecessary disturbance or inconvenience to the NTPC employees, their family members, residents of township and public in general.
(v) The Vehicle Owner/ Contractor shall ensure that the Driver deployed is Medically Fit. A Medical Check Up Certificate to this effect shall be submitted every year by contractor.
(vi) The Vehicle Owner/ Contractor shall ensure that the driver does NOT ever report on duty under the influence of alcohol. A penalty of Rs 1000/-per instance shall be levied if any instance is reported by the user and the same is medically certified.
16. WAGES & WORKMEN'S COMPENSATION:
(i) The persons deployed by the Vehicle Owner/ Contractor in the vehicles shall be paid wages timely and in full as per the relevant statutes, preferably into the persons' bank accounts.
(ii) The Vehicle Owner/ Contractor shall obtain workmen's compensation insurance for all the persons employed by him and such insurance shall be kept current and valid during the period of contract. Copies of such, insurances shall be submitted to NTPC as and when required.
(iii) The Vehicle Owner/ Contractor will indemnify NTPC from all claims for injuries caused to any person of NTPC or its associates while on duty.
(iv) NTPC shall not be bound to defend any claims brought under Workmen's Compensation Act or any of its subsequent amendments or Motor Vehicles Act, 1988, unless the Vehicle Owner/ Contractor makes a written request for the same and first, deposit with NTPC, a sum which company might incur for defending and for specifying any such claims.
(v) Any claims that may arise which may be rightful dues of the employees of the Vehicle Owner/ Contractor, NTPC shall have the right to recover such amounts in full from the Vehicle Owner/ Contractor's bill along with additional 20% overhead charges.
(vi) NTPC shall further be entitled to recover the amount so paid by way of compensation under the aforesaid Act or under any other law by deducting the sum from the security deposit of the Vehicle Owner/ Contractor or from any other sum due to them under this contract or any other kind whatsoever.
(vii) The Vehicle Owner/ Contractor shall comply with the provisions of payment of wages Act 1936, minimum wages Act, Workman compensation Act1923, Industrial Disputes Act1947, Contract labour (regulation and Abolition) act 1970, Motor Transport Workers Act and other relevant statutes relating thereto made from time to time. The Vehicle Owner/ Contractor is required to provide all statutory facility to his driver including payment of wages, exgratia/ bonus, PF contribution and workmen's compensation etc as per relevant statues and acts with proper register etc. as per statute. All other statutory provision as may be applicable are to be followed/complied with by the Vehicle Owner/ Contractor for his driver.
(viii) The contractor shall ensure timely payment of wages as per provision of payment of wages act and other labour laws. The agency/owner has to ensure all statutory compliance/liabilities related to vehicle and driver engaged.
(ix) The agency shall ensure the extension of validity of all statutory requirements related to vehicle and driver such as the comprehensive insurance, road tax, driving license, fitness certificate etc. from time to time to keep it valid for the entire contract period.
17. OWNERSHIP PERMITS AND INSURANCE:
(i) Vehicle offered to NTPC by the Vehicle Owner/ Contractor shall be owned by them and shall not be sold or mortgaged during the currency of the contract, without obtaining written permission from NTPC during the period of the contract.
(ii) All vehicles supplied to NTPC on hire shall possess valid and current Taxi permits/licenses, pollution certificates as may be imposed by the respective RTOs for the duration of the contract.
(iii) Failure to maintain such statuary permits/ licenses during the period of contract may lead to immediate termination of the contract with seven days notice to this effect by NTPC.
(iv) The Vehicle Owner/ Contractor shall be responsible for obtaining clearance of Odisha State Administration/ Government, wherever necessary for placing the Vehicle at the disposal of NTPC for commercial use. Other similar formalities that may be statutorily required in terms of Indian Motor Vehicles Act 1988 or any other relevant Government Provisions shall also be the responsibility of the Vehicle Owner/ Contractor.
18. VEHICLE CONDITION:
(i) The Vehicle Owner/ Contractor shall ensure that vehicles provided to NTPC are in perfect running condition and are completely free of defects.
(ii) All vehicles provided to NTPC on hire shall have decent upholstery and comfortable seats.
(iii) All minor and major repairs, expenditure towards lub oil, coolant and other consumables, for the vehicles supplied on hire to NTPC shall be made by the Vehicle Owner/ Contractor and NTPC shall have no liability on this account.
19. ACCOMMODATION:
(i) NTPC shall not be liable to provide either accommodation or garage facilities to the Vehicle Owner/ Contractor or his employees.
(ii) NTPC shall not be responsible for the boarding and lodging of the drivers either at NTPC/ TSTPS Kaniha or on outstation posts, including cases of night halts. The Vehicle Owner/ Contractor shall provide such facilities to the drivers and other employees at their cost and NTPC shall NOT be liable for the same.
20. Once the contract for deployment of Vehicle is awarded to the party, it is the sole responsibility of the Vehicle Owner/ Contractor to complete the entire tenure of the contract as per the stipulated norms. If the party failed to start the work/complete the term, NTPC reserves the right to forfeit the EMD and /or SD amount as per terms and conditions of the contract.
21. Relevant of Clauses of General Conditions of Contract (GCC) for O&M works of NTPC (available for ready reference in Contracts Services department of NTPC TSTPS Kaniha) shall be applicable to this contract.
APPLICATION SUBMISSION PROCEDURE:
1. The envelope containing the application with all documents signed in all pages and EMD in original should be sent by SPEED POST ONLY addressed to AGM(CONTRACTS SERVICES), NTPC/TSTPS, KANIHA, PO: DEEPSIKHA, DIST: ANGUL (ODISHA), PIN - 759147 sufficiently before time so that the same reaches NTPC before the closing date & time indicated in the EOI. No other mode or hand delivery shall be accepted.
2. Last date & time of receipt of applications along with all documents: 29.09.2016 & 17.30 Hrs.
Note:
(i) For application form (Annexure-I, Annexure-II), Vendor code registration format (Annexure-III),Terms & Conditions for deployment of vehicles at NTPC/ TSTPS KANIHA (annexure-iv) & Declaration by vehicle owner/contractor regarding service tax registration(Annexure-V) please visit www.ntpctender.com. Documents can be download from 14.09.2016.
(ii)You may contact SM (Contracts Services), NTPC/KANIHA, P.O.: Deepshikha, Dist: Angul, (Odisha), PIN Code: 759147 , or through email to jasobantapradhan@ntpc.co.in or through Phone (06760)247246.
OR AGM (Contracts Services), or through email to sssahu@ntpc.co.in or through Phone (06760)247244 or through Fax : (06760) 243232/ 243912.
Modified File