NTPC Limited	PAKRI BARWADIH
		(A Govt. of India Enterprise)
		PAKRI BARWADIH COAL MINING PROJECT
		Ujjwal Complex, Pugmil Road
		Dist. Hazaribag, Jharkhand-825301
Phone No- 06546-270808/267808			Fax No- 06546-270808

Email: akmohanty02@ntpc.co.in /chandrashekhar51@ntpc.co.in/neerajkumar51@ntpc.co.in

Ref: No.: 1040/C&M/PB/Mining/16-17/1474

(DOMESTIC COMPETITIVE BIDDING)

NTPC Limited invites application for issue of Bid documents for the following work:

NIT Subject	Loading, Transportation, unloading and wagon loading
	of coal from surface coal stock yard of Pakri Barwadih
	Coal Mining Project to Banadag Railway Siding,
	Hazaribagh including associated miscellaneous works.
NIT No.	40062418
Estimated Cost (INR)	66,90,44,400.00
Completion Period	02 Years
Earnest Money Deposit (INR)	1,33,81,000.00
Cost of Tender Documents (INR)	10,260.00
Bid Document Sale Start Date	15.09.2016 10:00 Hrs
Bid Document Sale Close Date	05.10.2016 17:00 Hrs
Last Date for asking clarification	07.10.2016 17:00 Hrs
Pre Bid Conference Date	13.10.2016 10:00 Hrs
Last Date & Time for Receipt of Bids	20.10.2016 15:00 Hrs
Technical Bid Opening Date & Time	20.10.2016 15:30 Hrs
Price Bid Opening Date & Time	Shall be intimated separately by NTPC

QUALIFYING REQUIREMENTS for “Loading, Transportation, unloading and wagon loading of coal from surface coal stock yard of Pakri Barwadih Coal Mining Project to Banadag Railway Siding, Hazaribagh including associated miscellaneous works.”

Qualifying Requirements

1.Technical Criteria

The bidder must have experience of having successfully executed works of similar nature (Excavation & transportation OR loading & Transportation of Coal/overburden/shale/ soil/minerals etc) during last 7 (seven) years as on date of techno –commercial bid opening with either of the following:

(i)Singe order of value not less than Rs. 5352 Lakhs or

(ii)Two orders of value not less than Rs. 3345 Lakhs or

(iii)Three orders of value not less than Rs. 2676 Lakhs

Note:

i)The word ‘executed’ means that the bidder should have executed the work during last seven (7) years as on date of techno-commercial bid opening even if the contract has been started earlier and /or is not completed /closed.

ii)Necessary documentary evidences in support of execution of the job to be submitted for qualification.

2.Financial Criteria:

a)The Average Annual Turnover of the Bidder, in the preceding three (3) financial years as on the date of Techno-Commercial bid opening, should not be less than INR 3345 Lacs (Indian Rupees Three Thousand Three Hundred and Forty Five Lacs Only) or in equivalent foreign currency. In case a Bidder does not satisfy the Average Annual Turnover criteria, stipulated above on its own, its Holding Company would be required to meet the stipulated turnover requirements as above, provided that the Net Worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid –up share capital of the Holding Company . In such an event , the Bidder would be required to furnish along with its Techno- Commercial bid, a Letter of Undertaking from the Holding Company, supported by Holding Company’s Board Resolution, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

b)Net worth of the bidder should be not less than 100%(hundred percent) of the Bidder’s paid up share capital as on the last day of the preceding financial year. In case the Bidder meets the requirement of Net Worth based on the strength of its Subsidiary(ies) and /or Holding Company and /or Subsidiary(ies) of its Holding company wherever applicable, the Net worth of the Bidder and its Subsidiary(ies) and/or Holding Company and/or Subsidiary(ies) of the Holding Company, in combined manner should not be less than 100% (hundred percent) of their total paid-up share capital. However individually, their Net worth should not be less than 75% (seventy five percent) of their respective paid up share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined) = (X1 + X2 + X3) / (Y1 + Y2+ Y3) X 100%

Where X1, X2, X3 are individual Net worth which should not be less than 75% of the respective paid up share capitals and Y1, Y2, Y3 are individual paid up share capitals.

c)In case the Bidder is not able to furnish its audited financial statements on standalone entity basis, the unaudited unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes the following documents for substantiation of its qualification:

(i)Copies of the unaudited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of its Holding Company.

(ii)A certificate from CEO/CFO of the Holding Company, as per the format enclosed with the bidding documents, stating that the unaudited unconsolidated financial statements form part of the consolidated Annual financial statements of the Holding Company.

In case where audited results for the last financial year as on date of Techno Commercial bid opening are not available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from a practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. Further, a Certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents stating that Financial results of the Company are under audit as on the date of Techno-commercial bid opening and the Certificate from the practicing Chartered Accountant certifying the financial parameters is not available.

Notes:

(i)Net worth means the sum total of the paid up share capital and free reserves. Free reserve means all reserves credited out the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further, any debit balance of Profit and Loss Account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.

(ii)Other income shall not be considered for arriving at annual turnover.

(iii)“Holding Company” and “Subsidiary Company” shall have the meaning ascribed to them as per Companies Act of India.

(iv)For Turnover indicated in foreign currency, the exchange rate as on 7 days prior to date ofTechno- Commercial bid opening shall be used.

SALIENT TECHNICAL FEATURES:

Salient Technical features of the services covered in the NIT -40062418 are mentioned below. These salient technical features are mentioned only to facilitate the prospective bidders to prima facie understand the requirements under and shall not in any way limit or alter the scope of work and services covered in the Bidding Documents. Detailed provisions in regard of scope of work and technical features/specification of services, contained in the Bidding Documents shall be final and binding. The proposed subject work is “Loading, Transportation, unloading and wagon loading of coal from surface coal stock yard of Pakri Barwadih Coal Mining Project to Banadag Railway Siding, Hazaribagh including associated miscellaneous works”.

Scope of work includes following:

1.Loading of coal into Tippers by mechanical means from the Surface Coal Stock yard near Pakri Barwadih Coal Mining Project (OCP), Barkagaon block .

2.Transportation of coal upto the Banadag Railway siding and unloading it at Banadag Railway siding of East Central Railway line through the route directed by EIC from time to time basing on the site conditions.

3.Loading of coal into the railway wagons by pay loader or other mechanical means and other allied jobs at the siding like lime sprinkling on coal after levelling of coal loaded in wagons and doors Gutka fitting, cleaning of rail tracks, installation, operation & maintenance of DG set, maintenance of lighting at siding, power to weigh bridge, periodic stamping & maintenance of weigh bridge, stacking and shifting of coal if required, maintenance/repair of the coal transportation route, water sprinkling, dust suppression arrangement all along the coal transportation route & at railway siding and security against theft. Any other related job in the siding if any as directed by the Controlling officer / EIC.

GENERAL CONDITIONS:

1.0Tender documents shall be downloaded by intending bidders. However, obtaining such tender documents shall not construe that the bidders are considered qualified. Pre qualification will be reviewed at the time of bid evaluation.

2.0Work Order / Award letter / Purchase Order with Value along with relevant proof of execution / Completion Certificate, Scope of Work and Bill of Quantity are to be submitted along with Technical Bid in support of meeting the qualifying requirement.

a)Balance sheet, Profit and Loss account for previous 03 financial years.

b)Necessary documents in support of other QR Criteria.

3.0Tender documents are available on NTPC e-Tender site. Bidders are required to have an User ID and password for accessing NTPC e-Tender site (vendor may change the password subsequently). To obtain the User ID & password, the bidders are supposed to have a SRM vendor code allotted by NTPC. Any prospective bidder who is not a service provider of NTPC and interested in participating in e-Tenders in NTPC may submit completely filled-in Form A along with following documents to the Package- in-charge/Contact person as mentioned in the Bid Invitation:

1.Copy of PAN card,

2.Vendor details and EFT form completely filled in as per the format enclosed

3.A cancelled cheque.

Subsequently, after creation of SRM vendor code, the agency will be intimated its User ID & password over e-mail as provided. Moreover, any prospective bidder who is already a service provider of NTPC but does not have SRM vendor code and interested in participating in e-Tenders of NTPC are required to submit Form B to the Package- in-charge/Contact person as mentioned in the Bid Invitation.

To obtain the tender documents, non-refundable tender fee(i.e. cost of bid document) can be paid through online payment gateway or through DEMAND DRAFT/PAY ORDER/BANKER’S CHEQUE drawn in favour of “NTPC Ltd.” payable at STATE BANK OF INDIA, HAZARIBAG (Br. Code No. 00090) or any other Public Sector Banks at Hazaribag. The non-refundable tender fee in the form of demand draft/pay order/banker’s cheque (as the case may be) shall be accompanying other documents as mentioned at cl. 3.0 above if the prospective bidder has to obtain the necessary SRM vendor code.

4.0Eligible Micro and Small Enterprises (MSEs) units registered with National Small Scale industries Corporation. (NSSIC) or Units registered With JHARKHAND SSIDC are exempted from payment towards cost of bidding documents and EMD subject to their producing valid documentary evidence with regard to eligibility.

6.0Tender shall be received up to 3.00 PM and technical bid will be opened at 3.30 PM on Scheduled Bid Opening Date in the presence of bidders or their representatives, who may like to be present. NTPC takes no responsibility for delay, loss or non-receipt of documents sent by post/courier.

5.0Original Earnest Money Deposit(Bid Security) along with Letter of Undertaking in line with proforma enclosed in Bidding Documents shall be submitted separately off-line in a sealed envelope which will be superscripted on top as under:

“Earnest Money Deposit” and “Letter of Undertaking” for___________ (Name of Package)

for_______(Name of Project) NIT No: ________________ BOD due on : ________________

From: ________________(Name of company) before techno-commercial bid submission time of scheduled BOD at the address given below.

However, EMD can also be paid through e-payment by Credit Card/Debit Card/ Net banking on the NTPC e-tender portal. Upon successful E-payment on the portal, an e-receipt will be issued to the bidder by the system. A copy of the e-receipt along with Letter of Undertaking in line with proforma enclosed in Bidding Documents shall be submitted separately off-line in a manner as described above.

IN CASE OF NON-RECEIPT OF AN ACCEPTABLE BID SECURITY (EMD) IN A SEALED ENVELOPE AS ABOVE, THE BID SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE.

6.0The bidder along with its associate / collaborators / sub-contractors / sub-vendors / consultants / service providers shall strictly adhere to the Fraud Prevention Policy of NTPC displayed on its tender website htpp://www.ntpctender.com and shall immediately apprise the Employer about any fraud or suspected fraud as soon as it comes to their notice. A certificate to this effect shall be furnished by the bidder along with his bid. If in terms of above policy it is established that the bidder / his representatives have committed any fraud while competing for this contract then the bid security of the bidder shall be forfeited.

7.0Bidder should have a valid PF registration prior to execution of work.

8.0NTPC reserves the right to reject or accept or split any or all offers without assigning any reason whatsoever.

9.0First time users who have not been allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close Date as explained in the tender documents.

10.0Any request/communication shall be made to Addl. General Manager (C&M) at the address given as under.

ADDRESS FOR COMMUNICATION

Addl. General Manager (C&M) NTPC Limited.

PAKRI BARWADIH COAL MINING PROJECT, UJJWAL COMPLEX, PUGMIL ROAD, HAZARIBAG – 825 301, (JHARKHAND) PHONE: 06546 – 270808/267808

FAX: 06546 – 270744 / 270808

Email: akmohanty02@ntpc.co.in /chandrashekhar51@ntpc.co.in /neerajkumar51@ntpc.co.in

Request for Login ID on NTPC e-Tender.

If you are interested in participating in e-Tenders in NTPC, please fill in the following.

Form A

New Vendor (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State:	_________________	City: _______________________
Country:	______________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

PAN number: ___________________________________________________

CST number: ____________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ____________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Mob No________________________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _______________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________

Phone Number: ____________________ Extn: _________________

Email ID: _______________________________________________________

Contact Person’s Name: ____________________________________________

Designation: _______________________________________________

Mob No________________________________________________________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address:	___________________________________________________
	___________________________________________________
	___________________________________________________
State:	_________________	City: _______________________
Country:	______________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

FORMAT FOR VENDOR DETAILS

NAME OF THE VENDOR

POSTAL ADDRESS IN FULL

PIN CODE

TELEPHONE NUMBERS

FAX NUMBERS

E-MAIL ID

CONTACT PERSONS

WHETHER SSI (Yes / No)

If Yes Please give SSI Registration Number, Certificate No. and

Certificate Date (Attach copy of Certificate)

Whether Registered Under Micro, Small and Medium

Enterprises Development Act 2006

Service Tax

Please give Service Tax Registration Number, Certificate No. and Certificate

Date (Attach copy of Certificate / Application for registration)

P.F. CODE

Please give PF Registration Number / Certificate No. and Certificate

Date (Attach copy of Certificate / Application for registration)

NATURE OF SUPPLIER / BUSINESS

Specify Manufacturer / Dealer etc.

Specify the Nature of Firm, whether -

Company

Sole Proprietorship

Partnership Firm (If Yes Please Provide the Copy of the Partnership deed)

Other – Co-Operative Society, Individual, HUF, Association of

CENTRAL EXCISE REGISTRATION DETAILS

Excise Control Code (ECC No.)

Excise Registration Number

FOR SALES TAX / VAT REGISTRATION

Local Sales Tax / TIN No. & Date

Central Sales Tax / TIN No. & Date

INCOME TAX DETAILS

PAN Number

(Please Attach Photocopy of PAN Card)

BANK ACCOUNT DETAILS

Vendor’s Banker

Banker’s Full Address

Banker’s Branch Name

Vendor’s Bank Account Number

(Signature) :

Name :