Vendor Enlistment Form

NTPC LIMITED

(A GOVT. OF INDIA ENTERPRISE)

JHANOR GANDHAR GAS POWER PROJECT

DIST.: BHARUCH - 392215

NOTICE INVITING APPLICATION (NIA)

(Contracts & Materials Department) Vendor Enlistment Notice

Subject: Vendor Enlistment for NTPC Jhanor

1.Gandhar Gas Power Project is having in operation Gas units of 3X144.3 MW and Steam Turbine of 224.49 MW. It is one of the esteemed projects of NTPC Ltd-a Maharatna PSU. The project is situated in Gujarat state, on highway no. NH-8 (Ahmedabad – Mumbai) in between Bharuch & Vadodara.

2.NTPC, invites applications for enlistment of Agencies/Contractors for works contracts / service packages at Jhanor Only. The List of services/works for which updation is currently open at NTPC, JHANOR is enclosed at Annexure A.

3.Period for Issue of Application Form by NTPC, JHANOR: 05/09/2016 to 04/10/2016

The application form can be downloaded from NTPC tender site (www.ntpctender.com) or alternatively the application form can be obtained from the office of DGM(C&M), NTPC Ltd., Jhanor Gandhar Gas Power Project, PO: Urjanagar, , Bharuch - 392215, on all working days between 09:00 am to 06:00 pm during the application issue period (05/09/2016 to 04/10/2016).

Last date for submission of Filled in Application form with all details: 04.10.2016 18:00 Hrs

Filled in application forms shall be received in offline mode, only up to 04.10.2016 in the office of DGM(C&M), NTPC Ltd., - Jhanor Gandhar Gas Power Project, PO: Urjanagar, , Bharuch – 392215.

Applications received after the stipulated last date of submission of application forms (04.10.2016) shall not be entertained & NTPC shall not be responsible for postal delays.

Enlistment and Application Fee: NIL

The Application form can be obtained by interested Agencies/ Contractors free of cost.

4.Evaluation criteria for Enlistment: For the purpose of enlistment, applicants shall be evaluated on the basis of the stipulated qualifying requirements (Annexure-A) along with supporting documents, as mentioned in the Application Form. Agencies/Contractors who do not meet the stipulated qualifying requirement in totality shall not be considered for enlistment.

For works to be executed at NTPC, JHANOR, the vendor should essentially be registered with EPF, Applications of vendors who are not registered with EPF shall be liable for rejection.

Even though an applicant may satisfy the above requirements he would be liable for disqualification if he has made misleading or mis-representation or deliberately suppressed information in the forms, statements and enclosures required in the application. Any information/data furnished by the Applicant

found to be incorrect or false or misleading at any point of time would render him liable to be debarred from the Enlistment & subject to further action as deemed fit by NTPC.

5.The bidders, who are presently banned from business by NTPC- Corporate Centre/ NTPC-HQ /JGGPP, as on 04.10.2016, shall not be considered for enlistment. They shall be considered for enlistment only after expiry of their banning period & revoking of the banning order, and shall have to apply against future enlistment notices issued by NTPC.

6.Business dealings with enlisted vendors shall be suspended, if prima-facie it is found in course of investigation that the vendor is involved in an offence of unethical business dealings with NTPC.

NTPC, has in place a Vendor Performance Review mechanism. The enlistment of the vendor shall also be liable for cancellation if the performance of the vendor is not found to be satisfactory by NTPC.

6.1The applicant shall strictly adhere to the “Fraud Prevention Policy” of NTPC as well as Policy & Procedure for withholding and Banning of Business Dealings displayed on its tender website http://www.ntpctender.com.

7.All cost incurred by applicants for preparing and submitting the application, providing clarification or any other expenses whatsoever shall be borne by applicants themselves.

8.Agencies/Contractors desirous of enlistment at NTPC, for any/various services/works under execution at NTPC, (Details as per Annexure-A), will have to submit filled application form attached at Annexure- A, along with all enclosures & supporting documents indicated.

Validity of the enlistment of Agencies/Contractors for works contracts/ service packages at against this press advertisement will remain valid for the period of 03 (three) years.

During the period that the applications are under consideration, the applicant is advised to refrain from contacting by any means, the employer and /or his employees/representatives on matters related to the applications under consideration. Any effort by an applicant to influence the evaluation of application or processing of applications for enlistment may result in the rejection of the Applicant’s application for enlistment.

Notwithstanding anything stated above, NTPC, reserves the right to assess the capabilities, capacity & performance of the agencies, should the circumstances warrant such assessment.

9.For all contracts, mode of tendering adopted by NTPC, shall be through E-tendering module only. The “Request form for Registration/ Login id on NTPC e-tender (SRM)”, duly filled in has to be submitted mandatorily along with the application form.

10.NTPC, reserves the right to accept/reject any application, and to annul the enlistment process and reject all applications at any time without incurring any liability, to the affected Applicant(s) or any obligation to inform the Applicant(s) of the grounds for this action.

Please acknowledge the receipt of the Application form. This letter shall for a part of the Application form.

Thanking you,

Yours Faithfully,

DGM (C&M)

(1)Annexure-A: Summary List of Packages for which vendor enlistment in currently envisaged at NTPC, Jhanor and Package Qualifying Requirement, along with category & Package description.

(2)Annexure-B: APPLICATION FORM

(3)Annexure-I: Request form for Registration/ Login id on NTPC e-tender (SRM)

(4)Annexure-II: E.F.T FORM

(5)Annexure-III: Form of Acceptance of Prevention of Fraud Policy

(6)Annexure-IV: Declaration Form

(viii)MSME Certificate : Bidders who are registered as Micro & small Yes / No Enterprise (MSE) under MSMED Act'2006 may enclose the MSE certificate.

Further, Micro & Small Enterprises (MSEs) owned by SC/ST entrepreneurs may also submit relevant documents towards SC/ST ownership along with their Application.

5.Details of relatives employed in NTPC

(giving full particulars i.e. name, 1. _______________________________________

designation and the deptt / unit in

3._______________________________________

6.If already enlisted (either as individual or partnership) with NTPC, JHANOR or any NTPC Power Stations / Regions / Units

Give details & enclose copy of Enlistment Certificate Name of Project / Station

Work / Services enlisted for Year of enlistment

7.Credential for the work.

Copy of major value work orders received during last three years.

7(a) Copies of Detail Award letter / Work order for the Similar Works : Copy of purchase order / award letters should clearly indicate the Award / Order value, Date of the order, Specifications of item ordered, Quantity ordered with rates.

7(b) Copy of satisfactory Completion Certificate or Final RA bill for the packages : Copies of Invoices / Challans or other possible documentary evidence in support of execution of orders are also to be given mandatorily.

Name of agency

8.Turn over : Turn over for the last 3 financial years to

be given 2013-2014 : ________________________________________

2014-2015 : _______________________________________________

2015-2016 : _______________________________________________

IT return submitted / IT assessment order and audited balance sheets for last three (03) financial years (i.e. 2013-14, 2014-15 and 2015-16) has to be enclosed.

10.Request for Login ID on NTPC e-Tender (New vendor for e-tender only) Yes / No (Annexure-I)

I certify that all the information and data furnished by me in this application form are true and complete to the best of my knowledge and all required Certificates as per list at Note below have been enclosed. Declaration form regarding the authenticity of information furnished by me is filled in and enclosed along with this application form.

Signature of the Applicant / Authorized Person (seal)

Name of agency..................

Note:

i)No correspondence on the subject from Vendor / Contractor will be entertained. They will be informed, in due course, as soon as enlistment is finalized.

ii)All applications shall be super scribed as "Application for Vendor Enlistment" and package name & number, the category number on the envelope.

iii)NTPC reserves the right to accept, reject any or all the applications without assigning any reasons and to seek extra information, if required.

iv)Completed forms in all respects along with necessary documents to be submitted by 04/10/2016.

v)Each page should bear name of the agency & each page should be signed.

Annexure – I

Form A : (New prospective Vendors)

Request for Login ID on NTPC e-Tender.

If you are not a supplier of NTPC, and interested in participating in e-Tenders in NTPC, please fill in the following :

Vendor details

1Name of Vendor

2 Vendors E Mail ID

5Contact person

3Branch

4Banker’s Address

Vendors Statutory Details (Pl’ enclose self attested copies of the Registration certificate as applicable.)

Payment of Tender Fee(Cost of bid documents) , if applicable in the Bid invitation. ( For Open tenders only)

Bid invitation no interested in

Note: Please download, print and fill this form and submit it to the Package - in – charge / Contact person for vendor replication in SRM of NTPC. This request form for User ID & password may be sent through E-mail or manually to the Package in charge / Contact person as mentioned in the NIT/Bid Invitation and the Scanned copies of the relevant documents shall be sent along with the mail as attachments.

Form B : ( For Existing Vendors)

Request for Login ID on NTPC e-Tender.

If you are already a supplier of NTPC, and interested in participating in e-Tenders of NTPC, please fill in the form :

Vendor details ( ONLY IN CASE OF CHANGE : In case of any change in the name of company / address furnished to NTPC

Payment of Tender Fee(Cost of bid documents) , if applicable in the Bid invitation. ( For Open tenders only)

Bid invitation no interested in

Annexure-II: EFT Form

(TO BE FILLED IN CAPITAL LETTERS)

1.NAME OF THE BENEFICIARY

2.ADDRESS

PINCODE

3.TELEPHONE NO. (WITH STD CODE)

4.BANK PARTICULARS

(A)BANK NAME

(B)BANK TELEPHONE No. (WITH STD CODE)

(C)BRANCH ADDRESS

PINCODE

(D)BANK FAX NO (WITH STD CODE)

(E)BRANCH CODE

(F)9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

(G)BANK ACCOUNT NUMBER

(H)BANK ACCOUNT TYPE (TICKONE)

IF OTHERS, SPECIFY

5.PERMANENT ACCOUNT NUMBER (PAN)

6.E-MAIL ADDRESS FOR INTIMATION REGARDING RELEASE OF PAYMENTS

I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not affected at all for reason so fin complete or in correct information, I/We would not hold the Employer responsible.

Annexure-III:

(FORM OF ACCEPTANCE OF FRAUD PREVENTION POLICY)

Bidder's Name and Address:

NTPC Ltd.,

JGGPP,

PO: Urjanagar Jhanor

Bharuch – 392 215,

Gujarat, India

Dear Sirs,

I / We confirm compliance to the scope of work and other technical requirements specified

in the Technical Specifications.

Yours faithfully,

Date :

Place :

(Signature)..........................................

(Printed Name)..................................

(Designation)....................................

(Common Seal).................................

Annexure-IV:

CERTIFICATE FOR COMPLIANCE TO ALL PROVISIONS OF BIDDING DOCUMENTS

(Certificate of "NIL" Deviation)

Towards COMPLIANT BID

1.With reference to our Proposal against this invitation, we hereby confirm that we have read the provisions of bidding documents along with its subsequent Amendment(s) / Clarification(s) / Addenda/Errata and further confirm that our Bids (i.e. both Techno-Commercial Bid and Price Bid) are strictly in conformity with the provisions of the Bidding Documents including its Amendments/ Clarifications / Errata / Revisions thereof and we have not taken any deviation to any of the provisions of the aforesaid bidding documents.

2.Further, we agree that the entire work shall be performed as per the Technical Specifications and the provisions of bidding documents.

3.We confirm that any deviation / variation / additional conditions to the provisions of Bidding Documents read in conjunction with its Amendment(s) / Clarification(s) / Addenda / Errata found anywhere in our Techno-Commercial Bid and Price Bid, implicit or explicit, save those pertaining to rebates offered, stands unconditionally withdrawn, without any cost implication whatsoever to the Owner, failing which the Bid Security be forfeited.

4.We hereby confirm that our Techno-Commercial Bid does not contain any Price content entry.

5.Further, we confirm that our Price Bid does not contain any matter in respect of Technical and / or Commercial aspects other than the details specifically sought in the price Bid.