EOI document-

“Expression of Interest”( EOI

Name of work: Coal Transit Loss Minimisation

1.INTRODUCTION : NTPC Unchahar is coal based thermal power station situated at Unchahar in Raebareli district of U.P. This place is situated at about 90 KM from Allahabad and 120KM from Lucknow on Allahabad –Lucknow route. Presently, five units of 210 MW are in service with annual coal requirement of 57 LMT. NTPC Unchahar receives Coal from CCL and BCCL through Indian Railways transportation system.

2.OBJECTIVES : NTPC Unchahar is planning to award a contract for coal transit loss minimization for coal loaded from various sidings of CCL & BCCL and transported through Railways to NTPC Unchahar yard.

3.SCOPE OF WORK : NTPC Unchahar has FSA of 39 and 19 LMT with CCL and BCCL respectively. Coal is loaded at different sidings of CCL and BCCL for NTPC Unchahar. After loading, the same is weighed at weighbridges installed at or near various sidings. The RR is generated based upon this weight. The coal rake, when reaches stations, are being weighed again. The main focus of the scope is to reduce the gap in the weight of coal received at station end to that of RR weight by appointing a handling agency at loading/unloading end. The responsibility of handling agency shall be as follows.

∙Loading and weighment of all the rakes loaded for NTPC Unchahar and ensuring quantity of coal billed by coal company to reach NTPC station with no loss during transportation.

∙Ensuring weighment of all rakes loaded for NTPC Unchahar and actual weight is recorded in RR and coal bills.

∙Ensuring calibration of weighbridges at colliery end on 6 monthly basis.

∙Assisting in arranging test wagon for calibration of weighbridges at NTPC Unchahar.

∙Monitoring various activities of weighbridges at colliery and Updating NTPC on status on regular basis and present during repair/calibration of weighbridges at loading/station end.

SCOPE OF WORK IN DETAIL

3.1WEIGHMENT OF RAKES AT LOADING POINT/S:

1.The agency should have full fledged office in various sidings of CCL and BCCL. They should deploy at least one supervisor round the clock to monitor the complete process from the start of coal loading into wagon till the release of rake after weighment.

2.Agency shall ensure that all wagons dispatched to NTPC are weighed at Loading Point’s weighbridge and print out is available for such weighments. A copy of the printout along with RR is to be send to NTPC Unchahar in advance.

3.In case of un-weighed wagons, the same shall be reported to NTPC Unchahar and Coal Company immediately.

4.In case the weigh bridges at sidings are out of order, the weighment shall be at the nearest available in-motion weighbridge. For this, the agency should have information about the complete railway/coal company network. The Railway weigh bridges used for loading should

also be monitored by the agency for its healthiness and calibration. Any abnormalities will be brought into the notice of NTPC, Railway and concerned Coal Company.

3.2QUANTITY ASSURANCE:

1.The prime responsibility of the agency is to ensure that the quantity of coal billed by Coal

Company reaches NTPC station without any difference.

2. The agency shall co-ordinate with Coal Company and Railways for ensuring the correctness of the weight of Coal loaded into each rake at loading points as per RR and should ensure that the same quantity of Coal is delivered at station end.

3.In case the weigh bridges at sidings are out of order, wagons to be loaded upto computed standard height with respect to carrying capacity of wagons. Agency shall also participate in computation of standard loading height of wagons on the basis of volume to weight conversion factor with Coal Company and Railways.

4.The agency should monitor transit loss siding wise/ machine wise so that the overall scenario can be presented to the coal company for rectification.

5.The agency shall make utmost care to avoid under loading/ over loading of wagons in order to avoid any penalty levied by Railways. Penalty levied for overloading by Railways will be recovered from agency.

6.The agency shall assist NTPC Unchahar for reconciliation of under/over loading charges levied with Railways and Coal Companies.

3.3LOSS DURING TRANSPORATION:

1.The prime responsibility of agency is to ensure minimize transit loss of coal between CIL loading point and NTPC Unchahar yard.

2.The agency should monitor the route of the rake movement. The agency should identify the critical locations where such theft occurs. If any theft is observed, the same should be eliminated with the help of local administration and Railways.

3.Agency should liaise with Railways to ensure dispatch of rake immediately on completion of formalities to avoid theft.

4.It will be mandatory on part of the agency to have adequate infrastructure required to prevent loss of coal en-route at sensitive locations/sections. If required, the agency should deploy his manpower with the rake to prevent any pilferage in transit.

3.4WEIGH BRIDGES AT LOADING SIDINGS:

The agency should closely monitor the various activities of weigh bridges.

1.The agency shall coordinate and witness the calibration of weighbridges located at the colliery siding and produce the certificates issued by Weights & Measurement Department from time to time.

2.They should monitor the healthiness of the weighing machine and any abnormalities should be brought into the notice of NTPC and Coal Company immediately.

3.The agency should see whether the weighbridges are as per RDSO norms or not. If any deviation from RDSO is observed, the same should be brought into the notice of NTPC Unchahar and Coal Company.

4.The agency should ensure that the rakes are not weighed by weigh bridges whose performance is not satisfactory or whose calibration certificate has expired.

5.The agency should update NTPC regularly about various activities related to weigh bridges i.e., installation of new weigh bridges, track renewal work at or near weigh bridges, weighbridge repair, visit of Railway/Coal co or other officials for weigh bridges etc.

6.Co-ordination with railways and coal company regarding works related to weighbridges for ensuring availability and reliability.

3.5WEIGHBRIDGES AT NTPC UNCHAHAR:

Test wagons are used for calibration of weighbridges installed at station end. The agency would assist NTPC Unchahar in arranging test wagons for this.

4.0PAYMENT TERMS

(i). For the payment of running bills to the agency for its services, the weighment at weighbridges installed at station end or RR weight of complete rake whichever is less shall be considered.

(ii). For transit loss during transportation, the amount equal to cost of coal (including taxes, dutes and other charges) of the quantity of coal shortage or transit loss in the rake shall be recovered from the agency.

(iii). Coal transit loss or coal shortage of rake shall be calculated by the difference between RR quantity as billed by Coal Company and weighment at Unchahar weighbridge.

(iv). For the determination of quantity at station end, difference in weight of loaded rake and empty rake on weighbridge shall be considered. In case empty rake is not weighed in the weighbridge, difference in loaded rake weight and stencil tare weight shall be considered for quantity at station end.

(v). In any case no extra payment shall be made to agency other than awarded value for its service.

(vi). Penalty payable to Railways by NTPC Unchahar for under/over loading shall be recovered from agency.

4.1 RAKE LAODED FOR UNCHAHAR AND RECEIVED AT UNCHAHAR

(i). In case any rake is not weighed at station end, then the average transit loss weight of same type(BOBR/BOXN/BOXNHL) weighed rakes supplied from same siding in the preceding fortnight shall be considered as transit loss of such un-weighed rake. If same type of rakes (BOBR/BOXN/BOXNHL) were not supplied by siding in preceding fortnight, average transit loss of same type rakes supplied from all siding from same coal company of in the preceding fortnight will be considered for transit loss of such un-weighed rake. For the purpose agency billing, the RR weight or RR weight minus transit loss whichever is less shall be considered.

(ii). In case any wagon is not weighed at station end then the average weight of the weighed wagons at station end in that particular rake shall be considered as the basis for weighment of such un-weighed wagons for transit loss. For the purpose of billing, said average weight or the RR weight whichever is less shall be considered.

You may note that NTPC Unchahar reserves the right, solely at its discretion to modify or annul the process without assigning any reason whatsoever.

Bidders should have executed similar type of work. No sub contractor will be allowed.

∙

6.0 PURPOSE OF INVITING OF EOI : Through this EOI, NTPC intends to indentify the probable agencies who are interested for the subject work to minimize the transit loss of coal.

7.0 ELIGIBILITY : Agency(s) of repute to meet any of the following criteria are invited to submit their application for EOI:

∙ Experience of providing services for dispatch of coal from various mines by Railways only. ∙ The bidders should have established offices at site such as CCL (Ranchi area) & BCCL

(Dhanbad area).

(ii).

(iii).

(iv).

(v).

(vi).

(vii).

Any payment to agency shall be made only in case of availability of weight/calculated weight of loading and unloading end.

The agency shall submit rake wise statement of rakes loaded with details of Coal Company, type of rake, wagons nos., weighment and observations, if any and rake wise dispatch details along with name of colliery to NTPC-Unchahar.

Agency will also follow other related activities as instructed by Engineer In Charge(EIC).

After receipt of bills month wise with completion of all respects, 90% of payment will be released.

Balance 10 % payment will be released after final reconciliation with Coal Companies and Railways for over/under loading penalties and settlement of unweight rakes at loading point. Though annual FSA with CCL & BCCL is 57 LMT but coal quantity may vary depending upon the requirement as per schedule given & availability of coal at mine end.

Apart from above conditions, in any unforeseen case, decision of EIC shall be final.

(i).

4.4 OTHER CONDITIONS

(iii). In case any rake is not weighed at loading end, no payment shall be made to agency for such rakes.

(iv). In case any wagon is not weighed at loading end then the weight of that particular wagon at station end shall be considered as loading end weight. For the purpose of billing, station end weight or the RR weight whichever is less shall be considered.

4.2 RAKE LAODED FOR UNCHAHAR and DIVERTED OUT TO OTHER STATIONS.

No payment shall be paid to agency under the contract for diverted out rakes of NTPC Unchahar.

4.3 DIVERTED IN RAKES

No payment shall be paid to agency under the contract for diverted in rakes to NTPC Unchahar.

Subject: Inviting Expression of Interest (EOI) for Coal Liasioning and loading supervision for transit loss minimization between NTPC Unchahar and CCL / BCCL loading end.

Details of Applicant Agency/Party:

5Details of relatives employed in NTPC(giving full particulars i.e. name, designation and the deptt/unit in which working)

6If already enlisted (either as individual or partnership) with any NTPC power station/Regions/Units, give details & enclose copy of Enlistment Certificate.

Specify -Name of Project/Station Work/ Services enlisted for Year of enlistment

7Turn Over : - Turn over for the last 3 financial years to be given 2013-2014 ……………………………

2014-2015 ……………………………

2015-2016 …………………………..

IT return submitted/ IT assessment order and audited balance sheet for last three (03) financial years (i.e. 2013-14, 2014-15 and provisional 2015-16) may be enclosed.

8IT return submitted / IT assessment order and audited balance sheet/ profit & loss account

8(a) FY 2013-14

8(b) FY 2014-15

8(c) FY 2015-16

Copy of Latest Income Tax Return –Mandatory

9Documents in support of previous work experience for

“coal liaisoning and loading supervision work at mines end during the last 07 years as on date of EOI invites.

. ”

I certify that all the information and data furnished by me in this application form are true and complete to the best of my knowledge and all required certificates as per list at Note below have been enclosed, Declaration form (Annexures) regarding the authenticity of information furnished by me is filled in and enclosed along with this application form.

Signature of applicant / Authorized person

(seal)

Note:

1.All applications shall be superExpressionscribedof Interest forwithCoal Liasioning“ and loading supervision for Transit Loss Minimisation at NTPC Unchahar”.

2.NTPC Unchahar reserves the right to accept, reject any or all the applications without assigning any reasons and to seek extra information, if required.

3.Completed form in all respects along with necessary documents to be submitted by 20.09.2016 ; 17.30 HRS..

Correspondence may by addressed to :

Additional General Manager (CS), NTPC Ltd, Unit: FGUTPS, Unchahar – 229406, Distt.: Raebareli (UP)

Phone: 05311- 278025 FAX: 05311- 278066/ 278018 e-mail: schandra02@ntpc.co.in

Note – EOI document can either be downloaded from the website: www.ntpctender.com or can be

obtained from the office of the Additional General Manager (CS), NTPC Ltd, Unit: FGUTPS, Unchahar – 229406, Distt.:

Raebareli (UP), during office hours (9:00 HRS TO 17:00 HRS) by submitting an application for the same.