NTPC Limited

(A Govt. of India Enterprise)

SINGRAULI SUPER THERMAL POWER STATION

P.O. SHAKTINAGAR, DISTT. SONEBHADRA (U.P) - Pin 231 222

 MATERIALS DEPARTMENT

(DOMESTIC COMPETITIVE BIDDING)

SRM Bid  No : 40056874

1.0    NTPC - Singrauli  invites bids from eligible Bidders for  supply of following items "through e-tender".

2.0    Brief Information of NIT

3.0           Bidder can view/download the complete set of Bid document as per the following procedure.

4.0          Mode of Payment for purchase of tender documents:

a)     On-Line:

                    Vendors can view/download the tender document after logging in our e-tender site

                                i.    by clicking on "e-Tender" in home page of www.ntpctender.com or

                               ii.    by directly going  to the e-tender site in the following address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart"

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as mentioned in the "Bidder's Manual" and "Guidelines to Bidders" which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

b)    Off-Line: Tender  Cost in the form of Demand Draft drawn in favour of  NTPC Limited and payable  at State Bank of India, Shaktinagar  (Branch Code no.5767) or Union Bank of India, Shaktinagar (Branch code no.541486) shall be submitted alongwith the request for issuance of tender documents, which shall be refunded  in case  the tender document is not issued. However, Pay order/Bankers Cheque shall also be acceptable, if the same is issued by SBI/UBI Shaktinagar.

c)     On-line: Vendor can also avail the option of submitting  EMD amount  on-line after logging  in to our SRM Portal.

              Exemption on Cost of Tender Document: Refer Clause 5 (iii) (c) below.

5.0         Bid Security: (EMD) & LETTER OF UNDERTAKING (LOU):

Bidder has to submit earnest money deposit (EMD) (In case offline) & LETTER OF UNDERTAKING (LOU)  in hard copy (offline) of requisite value in a separate envelope super scribing EMD & LOU  Envelope    which must reach the office at the address mentioned at Sl. No. 17.0 before the bid submission deadline as mentioned in the e-tender of our SRM system.

              i.        "EMD Envelope" should contain the EMD of requisite value & LOU (Format available as Annexure-10 of Vol.I Secion-IV), strictly in valid form as mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii. c).

             ii.        If Bid Security (EMD) (Incase offline)  & LETTER OF UNDERTAKING (LOU) in Original of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be rejected.

            iii.        EMD may be furnished in any of the following forms:

a)     For EMD amount of any value:

a.1        Pay Order / Cross Demand Draft / Banker's Cheque in favor of NTPC Limited and drawn preferably on STATE BANK OF INDIA, Shaktinagar Branch, Dist.Sonebhadra (UP)  (Branch Code 5767) or UNION BANK OF INDIA, SHAKTINAGAR, (Branch Code No.541486).  

a.2 On-line: Vendor can also avail the option of submitting  EMD amount  on-line after logging  in to our SRM Portal

b)    In case EMD amount is >Rs 20000/- then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached as Annexure-06 of Vol.I Section-IV . BG should be unconditional and irrevocable and should be valid for a period of 90 days beyond the bid validity period. The Bank Guarantee Verification Check List duly filled in as per format attached as Annexure-06 (iv) has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in "Yes".

c)    Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or  Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or  Directorate of  Handicrafts and  Handloom or any other body  specified by  Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods produced and services rendered, shall be issued the bid in documents free of cost and shall be exempted  from paying  Earnest Money Deposit.

Further, in tender,  participating MSMEs quoting price  within price band of L1 + 15 percent  shall also be allowed to supply a portion of  requirement by bringing down  their price to L-1 price  in a situation where L-1 price is from someone other than  a Micro and Small Enterprises, and such  Micro and Small  Enterprise shall be allowed  to supply up to  20 percent of total tendered value. In case of more than one such MSE, the supply will be  shared  proportionately (to tendered quantity). However, for procurement of  services or supplies  where splitting of quantity is not possible,  the award shall be given to L-1 bidder only. 

                        The benefit  as above  to MSMEs shall be available only for goods/services produced & provided by MSMEs for which  they are registered.

                        MSMEs seeking exemption and benefits should enclose a attested/self certified copy of valid registration certificate, giving details such as validity, stores/services etc. failing which they run the risk of their bid being passed over as ineligible for the benefits applicable to MSMEs.

            In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC official before submission of  their  bid.

d)    The Bid Security of all the unsuccessful Bidders will be returned after finalization of  the case.

e)     The Bid Security shall be forfeited in any of the following circumstances by the Owner without any notice or proof of damage to the Owner:

(i)     If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in the Bid Proposal.

(ii)    In case the Bidder does not accept the corrections towards the discrepancies in their bid, where ever the breakup of prices have been asked separately.

(iii)   If any deviation, variation or additional condition etc found anywhere in our technical and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever to employer, failing which the bid security shall be forfeited.

(iv)   In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the acceptance   Purchase Order.

(v)    In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required Contract Performance Guarantee in case the same is required as per conditions of the  Purchase Order.

(vi)   If the bidder / their representative commit any fraud while competing for this  bid pursuant to Fraud prevention policy of NTPC.

f)     No interest shall be payable by NTPC on the Bid Security.

g)    ANY BID NOT ACCOMPANIED BY A BID SECURITY (EMD) (Incase offline) & LOU IN A SEPARATE SEALED ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

6.0          Brief Description of items:-  Supply of Network Switches

7.0Qualifying Requirements:

  7.1        The bidder  should  be   manufacturer  or authorized channel partner/supplier of Network Switches

 7.2       The bidder should have   successfully supplied, erected and commissioned Campus wide  Network             Switches (Layer 2 or Layer 3 or both) during  last 7 years ending last day of the month previous to the

            date of NIT having  minimum order values as indicted below:-

            a) Three executed/completed orders, as above, of cost not less than Rs. 24 Lakhs each.

                                                                                    OR

            b) Two executed/completed orders, as above, of cost not less than Rs. 30 Lakhs each.

                                                                                    OR

            c) One executed/completed Order, as above, of cost not less than Rs. 48 Lakhs

7.3     The average annual turnover of the bidder  in the preceding three (3) completed finanical years ending

        with Financial Year 2014-15 shall be not less than Rs.180 Lakhs.

8.0         No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate) on line as per format enclosed at Annexure-01 of Vol.I Section-IV. Only after acceptance of the above condition the bidder shall be allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be considered that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

9.0         Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as mentioned in the bidding document.

10.0            Following documents must be uploaded in the c-folder, failing which the offer  may be liable for rejection:

      i.       Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying requirement of the NIT.

     ii.       Technical Bid:

a)      All TECHNICAL DATA SHEETS   provided in the tender document duly filled/complied.

b)      Any other data/information as sought in our tender document

    iii.       Company/Firm Details:

c)      Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of directors.

d)      Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.

    iv.       Copy of Sales Tax Registration / VAT Certificate

     v.       Copy of PAN card.

11.0      Participation in the tender does not automatically mean that the bidders are considered qualified.             NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of                        technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be                   considered.

12.0      NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB

            without assigning any reason whatsoever and in such case no bidder/intending bidder shall have

            claim arising out of such action.

13.0      NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender

            documents/bids due to any postal delay or delay, in any form, in transit.

14.0      If the last date for receiving applications/ selling of bids/ date of bid opening coincides with

            holiday, the date will be shifted to the next working day.

15.0      Tender document is not transferable.

16.0      Address for Communication:

a)         Sh.  Ram Murat/ Sh  Basudev

            NTPC Limited, 

            Singrauli Super Thermal Power Station  

            P.O. Shaktinagar - 231 222, Distt. Sonebhadra (U.P)

b)         Additional contact details in case unable to contact package co-ordinators

            The Addl. General Manager (Purchase),

            Telefax No.05446-232411/232430, E-mail : anuraggautam@ntpc.co.in

            The Addl. General Manager (C & M)

            Phone No.05446-232430 E-mail : pkpan@ntpc.co.in

17.0   Package Co- coordinator/contact person:

            1)        Shri  Ram Murat, Sr. Manager (Purchase)  Telephone no. 05446-232445

                        cell no 9450962739

                        email: rmyadav@ntpc.co.in

             2)       Shri  Basudev DGM (Purchase),  Telephone No. 05446-232445,

                         cellno 8004940291

                       email: basudev@ntpc.co.in

 Form-A

.                                                                                                                                             Form-B

Annexure 05 (i)

E.F.T. Form

(TO BE RETURNED TO THE COMPANY)

To

NTPC Limited                                                                                 VENDOR CODE:

(SANKALP BHAWAN)

FINANCE AND ACCOUNTS DEPARTMENT

SHAKTI NAGAR SONEBHADRA-U.P-231222

Dear Sir,

    REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM

We, hereby authorize NTPC Limited, Scope Complex, Lodi Road, New Delhi to make all our payments through Electronic Fund Transfer System.  The details for facilitating the payments are given below:

                (TO BE FILLED IN CAPITAL LETTERS)

1.             NAME OF THE BENEFICIARY

2.             ADDRESS

3.             TELEPHONE NO. (WITH STD CODE)

4.            BANK PARTICULARS

(A)  BANK NAME

(B)  BANK TELEPHONE NO. (WITH STD CODE)

(C)   BRANCH NAME

(D) BANK BRANCH CODE :

(E)  IFSC  CODE :

(F)BRANCH ADDRESS

(G)BANK FAX NO.  (WITH STD CODE)

Annexure 05 (ii)

(H) 9 DIGIT MICR CODE OF THE BANK BRANCH

      (ENCLOSE COPY OF A CHANCELLED CHEQUE)

(i)  BANK ACCOUNT NUMBER

  (j)  BANK ACCOUNT TYPE (TICK ONE)

IF OTHERS, SPECIFY

5.             PERMANENT ACCOUNT NUMBER (PAN)

6.             E-MAIL Address for Intimation regarding release of payments

I/we hereby declare that the particulars given above are correct and complete.  If the transaction is delayed or credit is not effected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible.

                                                                                        SIGNATURE

         DATE

                                                                            (AUTHORIZED SIGNATORY)                                                                                                                   Name:                         

OFFICIAL STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account No......................... with our branch and the Bank particulars mentioned above are correct.

SIGNATURE       

        (AUTHORIZED SIGNATORY)          

Authorisation No. .......................................

DATE :                                                                  Name:                         

                     OFFICIAL STAMP

NOTE:-  1) ORIGINAL CANCELLED MICR CHEQUE MUST BE ENCLOSED.

              2) PLEASE MENTION SAP VENDOR CODES APPLICABLE.

              3) COPY OF PAN CARD