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NTPC Limited

(A Govt. of India Enterprise)

Darlipali Super Thermal Power Project

Notice Inviting Tender (NIT)

A.NTPC invites on-line bids from eligible bidders for the below mentioned package, as per the scope of work briefly mentioned here in after.

B.Brief Details

Bid Invitation Number	40058368
NIT Date	27.06.2016
Name of the Job	Procurement of Cement – OPC, Gr 43,IS-
	8112/2013 for Darlipali STPP, 1200MT
Document sale Commencement Date	27.06.2016
Document sale Closing Date	08.07.2016 , 6.00 pm
Source NIT	Darlipali Super Thermal Power Project,
	Darlipali Sundargarh, Odisha
Contract Classification	Administrative Purchase
Last Date and Time for Bid Submission	20.07.2016, 15:30
Bid Opening Date & Time (Technical)	20.07.2016, 16.00
Price Bid Opening Date & Time	To be intimated later on to qualified bidders
Cost of bid document in INR	Rs 950.00
EMD in INR	RS. 1,11,000.00

C.	Initial Steps for participation in our e-tender is as per the table mentioned below
Type of Vendor			Required for viewing our tender document
Vendors		already	1)	Before download/viewing our tender document, party has to pay requisite
having SRM vendor				tender fee either through payment gate way by clicking on “pay tender
code and Password				fee” after login in our SRM site or send Crossed Demand Draft/ Pay

				Order/Bankers Cheque in favour of NTPC Limited payable at
				Sundargarh, Odisha of requisite amount directly to us, which should
				reach us at least three working days prior to Last Date of document sale
				period.
Vendors		already	1.	Duly Filled Annexure-1 (format given below) should reach us at least five
having SAP vendor				working days prior to Last Date of document sale period.
code, but		does not	2)	Before download/viewing our tender document, party has to pay requisite
have SRM login id			2)
have SRM login id				tender fee either through payment gate way by clicking on “pay tender
and Password
and Password				fee” after login in our SRM site or send Crossed Demand Draft/Pay Order/

				Banker Cheque in favour of NTPC Limited payable at Sundargarh, Odisha
				of requisite amount directly to us, which should reach us at least five
				working days prior to Last Date of document sale period with Duly Filled
				Annexure-1.

New Vendor neither			1. Duly Filled Annexure-2 (format given below) and scanned/photo copy of
having	any vendor			PAN card (self Attested) along with the detailed address and EFT form
code in SAP nor				(Annexure-2A) with certification from the banker should reach us at least
any SRM		login ID
any SRM		login ID		seven working days prior to Last Date of document sale period.
and Password
and Password			2. Before download/viewing our tender document, party has to pay requisite

I.TENDERS ARE HEREBY INVITED ON BEHALF OF NTPC LIMITED FOR THE FOLLOWING PROCUREMENT FOR NTPC LIMITED, DARLIPALI SUPER THERMAL POWER PROJECT, SUNDARGARH, ODISHA.

NAME OF WORK	BID	EARNEST MONEY	TECH.BOD
	DOCUMENT	---------------------	--------------
	SALE	COST OF BID	PRICE BOD
	PERIOD	DOCUMENT	(*)
Procurement of Cement	27.06.2016
(OPC), Grade 43, IS-	TO	RS. 1,11,000.00	20.07.2016
8112/2013, 1200MT	08.07.2016		(4.00pm)
	(6.00PM)	RS. 950.00	-------------
			(*)

Note: 1. (*) PRICE Bid opening date shall be communicated separately to qualified
	bidders.

A.A complete set of bid documents may be purchased by any interested bidder on submission of a written application and payment (non-refundable) of the cost of bidding documents as mentioned above in the form of a Crossed Demand Draft/Pay Order/ Banker Cheque in favour of NTPC Limited payable at Sundargarh, Odisha. Cash payment/money order will not be accepted.

Requests for tender documents must be sent to ‘address for communication’. Requests received after the last date as mentioned, due to delays of postal/courier services or requests without requisite cost of tender documents shall not be entertained

B.Small Scale Industries registered with NSIC/OSIDC shall be exempted from payment of cost of tender document. This shall be subject to submission of a self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’.

C.The bidding documents can also be downloaded from http://www.ntpctender.com on registration and online payment (non-refundable) towards cost of bidding documents and the downloaded documents can be used for bidding purpose.

D.Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified. The qualification status shall be examined by the tender committee during the process of bid evaluation.

E.Earnest Money Deposit(EMD)/Bid Security

Bid Security/EMD (i.e.DD/BC/PO/BG/Exemption documents) shall be submitted in a sealed envelope, which should be superscribed “Name of Package- Procurement of Cement (OPC) for Darlipali STPP”, NIT Ref No. 40058368 due on date of Bid Opening: 20.07.2016, 16:00 : from ____________________________ (Name and Address of bidder).” , separately offline by the stipulated bid opening date and time at the address of communication given below. Any bid without an acceptable Bid Security/EMD shall be treated as non-of responsive by the employer and shall not be opened.

The EMD offered shall, at bidders option, be in the form of (i) A Crossed Demand Draft/Pay Order/Bankers Cheque in favour of NTPC Limited payable at Sundargarh, Odisha or (ii) an unconditional and irrevocable Bank Guarantee (BG) from any of the banks specified in the bidding documents. The format of Bank Guarantee towards bid security shall be in accordance

with the ‘Proforma for BG’ included in the bidding documents. While getting the Bank Guarantee issued, Bidders are requested to ensure compliance to the points mentioned in Bank Guarantee Verification Check List in the bidding documents. Bidders are required to fill up this check list and enclose the same along with the bank guarantee. EMD payment can also be done through E-

Payment by Credit Card/Debit card/Net Banking at NTPC e-tender portal. (Note: Upon successful E-payment on the portal, an e-receipt shall be issued to the bidder by the system, a copy of which is to be submitted by the bidder with the bid as document towards e- payment of EMD). EMD shall not be accepted in any other form.

The bid security (BG) shall remain valid for a period of forty five (45) days beyond the original bid validity period or beyond any extension in the period of bid validity subsequently requested.

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY WITHIN THE SCHEDULED TIME SHALL BE REJECTED BY THE EMPLOYER AS BEING NON- RESPONSIVE AND BID SHALL NOT BE OPENED.

Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006,for goods produced and services rendered, shall be issued the bidding documents free of cost and shall be exempted from paying Earnest Money Deposit. Further, in tender, participating MSEs quoting price within price band of L1 + 15percent shall also be allowed to supply a portion of requirement by bringing down their price to L1 price in a situation where L1 price is from someone other than a Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed to supply up to 20 percent of total tendered value. In case of more than one such MSE, the supply will be shared proportionately (to tendered quantity). For procurement of services or supplies where splitting of quantity is not possible, the award shall be made as follows.

a)Award shall be given to L-1 bidder if L-1 bidder is a MSE.

b)In case L-1 bidder is not a MSE, than all the MSE vendor(s) who have quoted within the range of L-1+15%, shall be given the opportunity in order of their ranking (starting with the lowest quoted MSE bidder and so on) to bring down its price to match with L-1 bidder. Award for full quantity shall be placed on the MSE vendor who matches its price with L-1 bidder at the price quoted by L-1 bidder.

c)If no MSE vendor who has quoted within the range of L1+15% accepts the price of L1 bidder then the award shall be made to the L1 bidder.

The benefit as above to MSEs shall be available only for goods/services produced & provided by MSEs for which they are registered.

MSEs seeking exemption and benefits should enclose a attested/self certified copy of valid registration certificate, giving details such as validity, stores/services etc. failing

which they run the risk of their bid being passed over as ineligible for the benefits applicable to MSEs.

I.SCOPE OF WORK :

Procurement of Cement (OPC), Grade 43 as per IS-8112/2013 for Darlipali STPP, 1200MT

II. SALIENT FEATURE :

Darlipali Super Thermal Power Project (DSTPP) is a Unit of NTPC Limited, in Tangarpali Block under, Sundargarh Sadar Sub-Division of Sundargarh District of ODISHA.

NTPC/DSTPP Located North of Raigarh- Jharsuguda NH-200 and is approachable from Gandhi Chowk (near Brajrajnagar) through 15 KMs long single lane village road.

Nearest major Towns: Jharsuguda about 27 KMs, Sundargarh about 28 KMs

Nearest Railway Station: Brajrajnagar 20 KMs

Nearest Airport: Raipur (Chhattisgarh) 300 KMs, Bhubaneswar 330 KMs

PROPOSED CAPACITY

Phase - I: 2 Units each 800 MW - Total 1600 MW

These salient technical features as mentioned herein is only to facilitate the prospective bidders to prima-facie understand the requirements under the tender and shall not in any way limit or alter the scope of work and technical features/ specification of equipment/ systems/ services covered in the bidding documents. Detailed provisions with regard to scope of work and technical features/ specification of equipment/ systems/ services, contained in the bidding document shall be final and binding.

III.QUALIFYING REQUIREMENTS

Material : Procurement of Cement (OPC), Grade 43 as per IS-8112/2013 for Darlipali STPP

Completion Period: 04 Months

Qualifying Requirement’s (QR):

In addition to satisfactory fulfillment of the Qualifying requirements stipulated in Section –ITB (Instruction to Bidders) of the Bid Documents, the bidder should also meet the qualifying requirements stipulated hereunder:

1.0.The bidder should be a manufacturer of Ordinary Portland Cement (OPC) 43 grade confirming to IS 8112-2013 and must submit a copy of valid BIS license in support of the same.

1.1.The bidder should have executed Purchase Order(s) for Supply of OPC cement as per IS 8112, meeting any one of the following criteria during last seven (7) years reckoned as on the date of bid opening:

(i)Single order of quantity at least 960 MT

(ii)Two orders of quality at least 600 MT each

(iii) Three orders of quantity at least 480 MT each.

Note:

oIn Clause 1.1 above, the word “executed” means the bidder should have achieved the criteria specified in the above QR within the preceding seven year period even reckoned as on last date notified for receipt of bid even if the contract is not completed/closed.

2.0 Financial Criteria:

The average annual turnover of the bidder, in the preceding three (3) financial years as on the date of bid opening, shall not be less than INR 55.42 lakhs (Rupees Fifty Five Lakhs Forty Two Thousand only).

Note:

a)Other income shall not be considered for arriving at annual turnover.

b)In case where audited results for the last financial year as on the date of bid opening are not available the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. Further, a Certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents stating that the Financial results of the Company are under audit as on the date of bid opening and the Certificate from the practicing Chartered Accountant certifying the financial parameters is not available.

IV. GENERAL TERMS AND CONDITIONS

1.DOCUMENTS TO BE SUBMITTED WITH TECHNICAL BID(to be attached in C Folder):

Legible copies of the following documents duly signed by the authorized person of the bidder are to be submitted in support of the qualifying requirement along with technical bid.

A)Detailed Award letter / Purchase Order with bill of quantities

B)Documentary evidence towards completion of Order i.e. Excise Invoice, Inspection Clearance Certificate, Consignment Note, Material Receipt Note, Payment release note, Completion Certificate issued by customer etc.

C)Audited balance sheet and profit & loss account of last three financial years (namely 2013-14, 2014-15, 2015-16).

D)Certificate of compliance of qualifying parameters.

E)Technical specifications of quoted material

F)Deviation statement

G)Commercial Terms & conditions of supply (in NTPC Proforma)

NTPC if so desire may verify the performance of the bidder from their respective clients.

2.Bids should be submitted by 3.00 pm on the scheduled date of opening (After 3.30PM system will not allow) of technical bid and shall be opened online at 3.30 pm , in presence of bidders or their authorised representative who wish to be present.

3.If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.

4.First EMD envelope shall be opened. Technical Bids of bidders who have submitted EMD in acceptable form to NTPC shall be opened online next. If the bidder qualifies as per the QR and terms and conditions of NIT, their price bid shall be opened with due intimation to the qualified bidders.

5.NTPC takes no responsibility for any loss /delay/ non-receipt of Requests/EMD/any document sent by post. Documents must be sent at the ‘address for communication’ only.

6.Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s capability and capacity to perform the contract, should the circumstance warrant such assessment in overall interest of the owner.

7.NTPC reserve the right to reject or accept any tender without assigning any reasons thereof.

8.Above details are only indicative. Other detailed terms and conditions shall be as per our tender documents.

9.Agencies blacklisted / banned by any NTPC Unit / NTPC Corporate Centre are NOT eligible to participate.

10.Help Line: Kindly get in touch with following persons for any enquiries

pertaining to the NIT for the package:

(i)Shri G Birganthia , DGM (C&M), Mob. No.:09437967111 email: gbirganthia@ntpc.co.in

(ii)Shri. H L Sidar, Asst. Mgr(C&M), Mob. No- 09437463412 Email: hlsidar@ntpc.co.in

ADDRESS FOR COMMUNICATION:

AGM(Contracts & Materials) / DGM (Contracts & Materials)

NTPC Limited

Darlipali Super Thermal Power Project

At/PO - Darlipali, Via- Zinc Nagar, Sargipali

Dist: Sundargarh, Pin Code - 770072, Odisha

Phone No.: 06622-262667

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e- tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: _______________

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD/BC/Pay Order details as tender fee: Issuing Bank:

_____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD/BC/Pay Order Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

	___________________________________________________
State:	_________________	City: ____________________
Country:	______________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Tender fee payment can be given through DD/BC/Pay Order or payment Gateway.

In case the option of DD/BC/Pay Order is opted should be in favor of “NTPC Limited” payable at Sundargarh

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name:	___________________________________________________
Address:	___________________________________________________
	___________________________________________________
	___________________________________________________
State:	_________________ City: _______________________
Country:	______________
Pin:	_________________
Telephone NO: _______________ Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD/BC/Pay Order details as tender fee: Issuing Bank:

_____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill up this form. Submit the forms along with a cancelled cheque to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD/BC/Pay Order of required amount. DD/BC/Pay Order should be in favor of “NTPC Limited” payable at Sundargarh

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

(E.F.T)- Form

(TO BE RETURNED TO NTPC LTD)

To,

Finance & Accounts Department

NTPC Limited

Sundargarh (Odisha)

Dear Sir,

Ref: AUTHORISATION OF ALL OUR PAYMNETS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.

We, hereby authorize NTPC Ltd, Darlipali STPP to make all our payments through Electronic Fund Transfer system. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS ONLY)

1.NAME OF THE BENEFICIARY

2.ADDRESS

PIN CODE:

3.TELEPHONE NO. WITH STD CODE / CELL NO (BENEFICIARY)

PHONE NO.

FAX NO.

4.BANK PARTICULARS

A)BANK NAME

B)BANK TELEPHONE NO. (WITH STD CODE)

C)BRANCH ADDRESS & BRANCH CODE OF THE BANK

BRANCH CODE:

BRANCH NAME &

ADDRESS:

PIN CODE

D)BANK FAX NO. (WITH STD CODE)

E)9 DIGIT MICR CODE OF THE BANK BRANCH

F)11 DIGIT IFSC CODE FOR THE BANK BRANCH

G)BANK ACCOUNT NUMBER (ENCLOSE COPY OF A CANCELLED CHEQUE)

H)BANK ACCOUNT TYPE (TICK ONE)

SAVING	CURRENT	LOAN	CASH CREDIT	OTHERS

5.PERMANENT ACCOUNT NUMBER (PAN) (ENCLOSE A SELF ATTESTED COPY OF PAN)

IF OTHERS, SPECIFY (TIN/VAT/SERVICE TAX REGN. NO. )

6.E-MAIL Address for Intimation regarding release of payments

I/ We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effect at all for reasons of incomplete or incorrect information, I/ We would not hold the Company responsible.

DATE

SIGNATURE (AUTHORISED SIGNATORY)

OFFICIAL STAMP

NAME OF THE BENEFICIARY:

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank Account No. _________________ with our branch and the

Bank Particulars mentioned above are correct.

DATE

SIGNATURE (AUTHORISED SIGNATORY BANK)

Authorization No.: ……………………………………..

Name of the authorized signatory:

BANK OFFICIAL STAMP

Enclosures: 1) Cancelled Cheque of your bank account.

2)Photocopy of PAN (self attested).

3)Postal Address with Pin Code

4)TIN No.

5)Affidavit for proprietorship deed /partnership deed/ certificate of incorporation