NTPC Limited

(A Government of India Enterprise)

Ramagundam Super Thermal Power Station


NOTICE INVITING TENDER (NIT)

FOR

“Construction of Material Entry Roads, Drains, Culverts for Telangana Phase-I

(2 x 800 MW) Project.”


(Domestic Competitive Bidding)


NIT No: 40056202 Date: 16/05/2016.


Bidding Document No: 2K16-2K17/OT-P-03 (16/05/2016)


  1. NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter.


  1. Brief Scope of Work & other Specific details: Construction of Material Entry Roads, Drains, Culverts for Telangana Phase-I (2 x 800 MW) Project.



  1. Brief Details:


Bid Invitation No.

40056202

NIT Date

16/05/2016.

Document Sale Commencement Date & Time

16.05.2016, 10:00:00

Document Sale Close Date & Time

31.05.2016, 17:30:00

Source IFB/ NIT

Ramagundam Super Thermal Power

Contract Classification

Services

Last Date and Time for Bid Submission

15.06.2016, 15:00:00

Technical Opening Date & Time

15.06.2016, 15:30:00

Cost of Bidding Document in INR

4500/-

EMD in INR

12,98,000.00



  1. Bid Security, No Deviation Certificate and Integrity Pact (if applicable) shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall be treated as non-responsive by the employer and shall not be opened. All credential filled up formats & supporting documents as asked by NTPC are to be given online as attachments with the bid.



  1. Any document submitted by the agency in hard copy other than EMD, No Deviation Certificate and Letter of Undertaking before bid opening, will not e considered. In spite of this condition, if any document is submitted by the agency in hard copy other than EMD, No Deviation Certificate and Letter of Undertaking, before bid opening shall be ignored and the offer submitted through the e-tendering shall be binding on the agency.



  1. A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account payee demand draft in favour of NTPC Ltd., Payable at Ramagundam, DISTRICT: KARIMNAGAR or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user ID and Password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date alongwith duly filled in questionnaire for issue of vendor code and SRM user ID/ Password.



  1. Small Scale Industries registered for similar work with the National Small Scale Industries Corpn. shall be exempted from payment of tender cost / Earnest Money Deposit. SSI units registered with SSIDC are also entitled for exemption of EMD / Tender Cost. Such parties can sent the request for Tender Documents along with copy of certificates self attested.


  1. Small Scale Industries registered with NSIC / SSIDC shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC / SSIDC.



  1. Tenderers seeking exemption should enclose a photocopy of valid Registration Certificate giving details such as validity, stores and monetary limits to the Package Coordinator / DGM (CS) at the address given below at least three working days prior to the last date of tender fee payment for getting the authorization for participating in the e-tendering.



  1. Registered Cooperative Societies of Land Oustees recognized by NTPC, Ramagundam are exempted from submission of EMD / Bid Security for tenders with estimated value of upto Rs. Twenty (20) Lakhs Only.



  1. Initial steps for participating in our E-tender is as per the table mentioned below:


Type of Vendor

Required Document for viewing our tender document

Vendors already having SRM Vendor Code and Password

Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send D/D to us directly, which should reach us at least three working days prior to Last Date of Tender Fee Payment.

Vendors already having SAP Vendor Code, but does not have SRM login ID and Password

  1. Duly filled Annexure-2 (format given below) should reach us at least five working days prior to Last Date of Tender Fee Payment.


  1. Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send D/D to us directly, which should reach us at least five working days prior to Last Date of Tender Free Payment.

New Vendor neither having any vendor code in SAP

nor

any SRM login ID and Password

  1. Duly filled Annexure-1 (format given below) and PAN card scanned / photo copy (Self Attested) along with the detailed address should reach us at least seven working days prior to Las Date of Tender Fee Payment.


  1. Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send D/D to us directly, which should reach us at least seven working days prior to Last Date of Tender Fee Payment.

Note:

  1. The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e-tender site SRM login site) directly through below mentioned address.

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart


They can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking on Login (e-Tender)

  1. Digital Certificate (Class III) is a must for vendors to participate in this tender. For further details regarding this please visit “GUIDELINES TO BIDDERS” in NTPC E-Tender Website. NTPC won’t be responsible for any vendor not having a suitable valid digital certificate.


  1. Qualifying Requirements:


Tender should

    1. The bidder should have executed the civil works of Bituminous Top (BT) Roads with Drains/ Culverts or premix carpeting / dense bituminous concrete roads within the preceding seven (07) years prior to the date of techno commercial bid opening.


    1. The bidder should have executed similar works of the following contract values during the last seven (07) years prior to date of techno commercial bid opening.


  1. Single (1) contract of value not less than 519 lakhs

(OR)

  1. Two (02) contracts of value not less than 325 lakhs each

(OR)

  1. Three (03) contracts of value not less than 260 lakhs each


    1. Financial Criteria


    1. The average annual turnover of the Bidder, in the preceding three (03) financial years as on the date of Bid opening should not be less than INR 649 Lakhs (Indian Rupees Six Hundred and Forty Nine Lakhs Only).


    1. The Net worth of the bidder as on the last day of the preceding financial year should not be less than 100% of its paid-up share capital as on the last day of the preceding financial year. In case the Bidder meets the requirement of Net worth based on the strength of its Subsidiary(ies) and/or Holding Company and/or Subsidiaries of its Holding Companies wherever applicable, the Net worth of the Bidder and its Subsidiary(ies) and/or Holding Company and/or Subsidiary(ies) of the Holding Company, in combined manner should not be less than 100% of their total paid up share capital. However individually, their Net worth should not be less than 75% of their respective paid up share capitals. For Consortium/Joint Ventures, wherever applicable, the Net worth of all consortiums/Joint Venture members in combined manner should not be less than 100% of their paid up share capital however individually, their Net worth should not be less than 75% of their respective paid up share capitals.


    1. In case the Bidder is not able to furnish its audited financial statements on

standalone entity basis, the un-audited unconsolidated financial statements of the

Bidder can be considered acceptable provided the Bidder furnishes the following

further documents on substantiation of its qualification:

  1. Copies of the un-audited unconsolidated financial statements of the bidder along with copies of the audited consolidated financial statements of the Holding Company.

  2. A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bid documents, stating that the un-audited unconsolidated financial statements from part of the Consolidated Annual Report of the Company.


In cases where audited results for the last financial year as on the date of Techno Commercial bid opening are not available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from a practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. Further, a Certificate would be required from CEO/CFO as per the format enclosed in the bidding documents stating that the financial results of the Company are under audit as on the date of Techno Commercial bid opening and the certificate from the practicing Chartered Accountant certifying the financial parameters is not available.


    1. In case the Bidder does not satisfy the financial criteria, stipulated at clause 2.1 above on its own, its Holding Company would be required to meet the stipulated turnover requirements at clause 2.1 above, provided that the net worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the Holding Company. In such an event, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from its Holding Company, supported by the Board Resolution of the Holding Company, as per the format enclosed in the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award


Notes:

  1. Net worth means the sum total of the paid up share capital and free reserves. Free reserve means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted off, if any, shall be reduced from reserves and surplus.

  2. Other income shall not be considered for arriving at annual turnover.

  3. The work “Executed” means bidder should have achieved the criteria specified in above QR within the preceding seven (07) years period even if the total contract has been started earlier and/or is not completed /closed.

  4. The word “similar works” means Bituminous Top (BT) Roads with Drains/ Culverts or premix carpeting/ dense bituminous concrete roads.

  5. Net worth in combined manner shall be calculated as follows:-

Networth (combined)=(X1+X2+X3)/(Y1+Y2+Y3)x100 where X1, X2, X3 are individual Net worth which should not be less than 75% of the respective paid up share capitals and Y1, Y2, Y3 are individual paid up share capitals.


  1. Have Independent P.F. Code No. allotted by Regional Provident Fund Commissioner.


  1. As a proof of meeting the qualifying requirements, the scanned copies of the following documents will be required to be uploaded in the C-folder.


      1. (i) Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned at (b) below


      1. Documentary evidence issued by the employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills). An employer means Government / Large Industrial Organisations / Public Sector Enterprises.


      1. “Copies of Balance Sheet and Profit & Loss Accounts as audited by a practicing Chartered Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating the Books / Records / documents on the basis of which the Certificate is issued”.


      1. The Bidder shall indicate on copies of credentials (copies of the work orders and performance / completion certificates from Govt. / PSU / Organisations as specified in the Qualifying requirements, The conditions [1.1, 1.2, 2.0 to 2.4 & 3.0] of Qualifying Requirements against which the credential is being submitted may be indicated on the document.


Original documents for verifications shall be produced as and when called for.

Other Income shall not be considered for arriving at annual turnover

NOTE: The word “executed” means that the bidder should have achieved the progress specified in the Q.R. even if the total contract is not completed/ closed. The same shall be supported by documentary evidence issued by the owner.

  1. Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc with latest changes, if any.

  2. Copy of Power of Attorney of Authorized Signatory (if applicable)

  3. The bidder should have independent P.F. code number allotted by Regional Provident Fund Commissioner. Copy of PF code allotted by RPFC must be submitted with technical bid.

  4. Copy of Sales Tax registration, Service Tax registration, STCC/TIN & PAN.

  5. The bidder should possess Service Tax registration number or must furnish an undertaking to furnish Service Tax registration number within one month of award of contract.


  1. Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and the bids of the bidder who is not meeting the qualified requirement shall be treated as non-responsive.

Tender document is not transferrable.


Notwithstanding anything stated above, the owner reserves the right to assess the bidder’s capability and capacity to perform the contract, should the circumstances warrant such assessment in the overall interest of NTPC Ltd, and decision of NTPC in this regard shall be final.


  1. Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.


  1. NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action.


  1. Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.


  1. Address for Communication

AGM (CS & S),

NTPC Limited,

Ramagundam STPS

Jyothinagar # 505 215. Karimnagar (Dist) T.S.

Phone: 08728-272505, 264215, 264363, 264231

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

(or) www.ntpctender.com (or) www.ntpc.co.in