NTPC Limited

(A Government of India Enterprise)

Kahalgaon Super Thermal Power Station

PO-Kahalgaon, Dist-Bhagalpur (Bihar)

FAX-06429-226644/226281

NOTICE INVITING TENDER (NIT)

(Domestic Competitive Bidding)

1. NTPC invites bids from eligible Bidders for “Unloading of coal in track hoppers and other miscellaneous works in MGR; Vide CS: 1006/5157” through e-tender

2. Brief Information of NIT

3. Bidder can view/download the complete set of Bid document as per the following procedure.

3. Mode of Payment for purchase of tender document:

1. On-Line:

   1. Vendors can view/download the tender document after logging in our e-tender site

1. by clicking on “e-Tender” in home page of www.ntpctender.com or

2. by directly going to the e-tender site in the following address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as mentioned in the “Bidder’s Manual” and “Guidelines to Bidders” which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

2. Off-Line: DD/Banker’s Cheque shall be made in favour of NTPC Ltd. preferably payable at SBI CSTPP Area Branch Colgong (Branch code:6949) or Allahabad Bank, Branch code:0211932, NTPC Township Branch and should reach NTPC, Kahalgaon in the address given at sl. No.17.

3. Exemption on Cost of Tender Document: Refer Clause 5 (iii) (c) below.

4. Tender fee is non-refundable.

3. Bid Security: (EMD):

Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of requisite value in a separate envelope super scribing “EMD Envelope”, which must reach the office at the address mentioned at Sl. No. 17.0 before the bid submission deadline as mentioned in the e-tender of our SRM system.

1. “EMD Envelope” should contain the EMD of requisite value, strictly in valid form as mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii. c).

2. If Bid Security (EMD) in Original of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be rejected.

3. EMD may be furnished in any of the following forms:

1. For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited and drawn preferably on SBI, CSTPP Branch, Kahalgaon (Branch Code-6949) or Allahabad bank, NTPC Township Branch, Branch Code-0211932

2. In case EMD amount is >Rs 50,000.00 then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached as Annexure-I and VII respectively. BG should be unconditional and irrevocable and should be valid for a period of 45 days beyond the bid validity period. The Bank Guarantee Verification Check List duly filled in as per format attached as Annexure-V has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in “Yes”.

3. SSI units of Bihar / SSI units (of other states) registered with the National Small Scale Industries Corporation shall be exempted from the payment of Earnest Money Deposit. Bidders seeking exemption should submit a Photocopy of valid registration certificate preferably attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details such as validity, stores etc.

If the validity of the certificate has expired or the stores items not matching with the tendered items run the risk of their tenders being passed over as ineligible for this concession/exemption. 

In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC official before submission of his bid.

4. The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

5. The Bid Security shall be forfeited in any of the following circumstances by the Owner without any notice or proof of damage to the Owner:

1. If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in the Bid Proposal.

2. In case the Bidder does not accept the corrections towards the discrepancies in their bid, where ever the breakup of prices have been asked separately.

3. If any deviation, variation or additional condition etc found anywhere in our technical and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever to employer, failing which the bid security shall be forfeited.

4. In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the acceptance of Letter of Award / Purchase Order.

5. In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required Contract Performance Guarantee in case the same is required as per conditions of the P.O / LOA.

6. If the bidder / their representative commit any fraud while competing for this contract pursuant to Fraud prevention policy of NTPC.

6. No interest shall be payable by NTPC on the Bid Security.

7. ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

3. No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate) on line as per format enclosed at Annexure-III placed in Schedules and formats section. Only after acceptance of the above condition the bidder shall be allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be considered that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

3. Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as mentioned in the bidding document.

The queries will be answered by NTPC and posted in the c-Folder. The bidders can view all queries and all answers once they are posted in the c-Folder.

3. Brief Description of items: - Unloading of coal in track hoppers and other miscellaneous works in MGR; Vide CS: 1006/5157.

4. Qualifying Requirements of Bidders:

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QUALIFYING REQUIREMENTS

In addition to the requirements stipulated in Section ITB (Instruction to Bidder), the following shall also apply;

1. The Bidder should have successfully executed work of Unloading/ Loading/ Transportation of coal or any other mineral(s)/ maintenance of rail lines/ track hopper maintenance/ cleaning (or any combination of these) within the preceding 07 (Seven) years prior to the date of Techno-Commercial Bid opening as per the following criteria:

1. One work of value not less than Rs. 705.79 Lacs

OR

2. Two works of value not less than Rs. 441.12 Lacs

OR

3. Three works of value not less than Rs. 352.90 Lacs

2. Financial Criteria

1. The average annual turnover of the Bidder, in the preceding Three (3) financial years as on date of Techno-Commercial Bid Opening, should not be less than Rs. 882.23 Lacs (Indian Rupees Eight Hundred Eighty Two Lakhs and Twenty Three Thousand only).

In case a Bidder does not satisfy the annual turnover criteria, stipulated above on its own, its Holding Company would be required to meet the stipulated turnover requirements as above, provided that the Net Worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the Holding Company. In such an event, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Holding Company, supported by the Holding Company’s Board Resolution, as per the format enclosed in the Techno Commercial bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

2. The Net Worth of the Bidder as on the last day of the preceding financial year, of the date of Techno-commercial Bid opening, should not be less than 100% of the bidders paid up share capital. In case the Bidder meets the requirement of Net Worth based on the strength of its Subsidiary (ies) and/or Holding Company and /or Subsidiary (ies) of the Holding company wherever applicable, the Net Worth of the bidder and its Subsidiary (ies) and/or Holding company and/or Subsidiary (ies) of the Holding company, in combined manner should not be less than 100% of their total paid up share capital. However individually, their Net Worth should not be less than 75% of their respective paid up share capitals. For Consortiums/Joint Ventures, wherever applicable, the Net Worth of all Consortium/Joint Venture members in combined manner should not be less than 100% of their paid up share capital. However individually, their Net Worth should not be less than 75% of their respective paid up share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined) = (X1+X2+X3)/ (Y1+Y2+Y3) X 100

Where X1, X2, X3 are individual Net Worth which should not be less than 75% of the respective paid up share capitals and Y1, Y2, Y3 are individual paid up share capitals.

3. For Joint Ventures/Consortiums, all the partners of the Joint Venture/Consortium shall be collectively required to meet the turnover criteria.

4. In case the Bidder is not able to furnish its audited financial statements on stand-alone entity basis, the unaudited unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes the following documents for substantiation of its qualification:

1. Copies of the unaudited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of the Holding Company.

2. A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bidding documents, stating that the unaudited unconsolidated financial statements form part of the Consolidated Annual Financial Statements of the company.

In cases where audited results for the last financial year as on the date of the Techno-Commercial Bid opening are not available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. Further, a Certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents stating that the Financial results of the Company are under audit as on the date of Techno-Commercial bid opening and the Certificate from the practicing Chartered Accountant certifying the financial parameters is not available.

Notes for Clause 2.0:

(i) Net worth means the sum total of the paid up share capital and free reserves. Free reserves means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.

(ii) Other income shall not be considered for arriving at annual turnover.

Notes: The word “executed” means that the bidder should have achieved the progress specified in the Q.R para 1.0 even if the total contract is not completed/ closed. The same shall be supported by documentary evidence issued by the owner.

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3. Following documents must be uploaded in the c-folder, failing which the offer shall be liable for rejection:

1. Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in qualifying requirement of the NIT.

2. Technical Bid:

   1. All TECHNICAL DATA SHEETS as per the format provided in the tender document duly filled.

   2. Any other data/information as sought in our tender document

3. Company/Firm Details:

   1. Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of directors.

   2. Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.

4. Copy of Service tax registration certificate.

5. Copy of Sales Tax Registration / VAT Certificate

6. Copy of valid independent PF code no. issued by concerned RPFC.

7. Copy of PAN card.

8. Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-X mentioned in the bid document)

3. Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

3. NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.

4. NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/bids due to any postal delay or delay, in any form, in transit.

3. If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the date will be shifted to the next working day.

3. Tender document is not transferable.

3. Package Co-ordinator:

1. Sh. Pankaj Kumar, Manager (CS), e-mail: pankajkumar07@ntpc.co.in

2. Sd. Nawaz Amir, DGM(CS), e-mail: nawazamir@ntpc.co.in

    3)   Sh.P K Sinha, AGM (C&M), Phone No.:- 06429-222230, e-mail: pksinha04@ntpc.co.in

3. Address for Communication:

AGM(C&M)

Kahalgaon Super Thermal Power Project

NTPC, Kahalgaon,

Dist: Bhagalpur

State: Bihar

PIN: 813214

Annexure No 1

Annexure No 2

Annexure-3

e.f.t. Form

Bidder’s Name and Address: To,

NTPC Limited,

.............................................

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below

(to be filled in capital letters)

1. name of the beneficiary

2. address

3 TELEPHONE NUMBER (WITH STD CODE)

4. bank particulars

(a) bank name

(b) bank telephone no. (with std code)

(C) BRANCH address

(d) bank fax no (with std code)

5. branch code

5. 9 digit micr code of the bank branch (Enclose copy of a cancelled cheque)

5. bank account number

5. bank account type (tick one)

if others, specify,

5. permanent account number (pan)

6. e-mail address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the owner responsible.

signature

(authorised signatory)

date________________ name_______________________

office stamp

bank certification:

It is certified that above mentioned beneficiary holds a bank account no. .................................... with our branch and the Bank particulars mentioned above are correct.

signature

(authorised signatory)

Date________________

Authorization No.:....................................

NAME: __________________________

Office stamp