NTPC Limited

PAKRI BARWADIH

(A Govt. of India Enterprise)

PAKRI BARWADIH COAL MINING PROJECT

Ujjwal Complex, Pugmil Road

Dist. Hazaribag, Jharkhand-825301

Phone No- 06546-270808/267808 Fax No- 06546-270808 Email: akmohanty02@ntpc.co.in/gyanaranjankar@ntpc.co.in/chandrashekhar51@ntpc.co.in

Ref: No.: 1040/C&M/PB/FES/15-16/602

(DOMESTIC COMPETITIVE BIDDING)

NTPC Limited invites application for issue of Bid documents for the following work:

NIT Subject

Procurement of coal lab equipments for

 

sampling, analysis and quality measurement

 

of coal.

NIT No.

0040055307

 

 

Estimated Cost

58,41,276.00

 

 

Completion Period

03 Months

 

 

Earnest Money Deposit (INR)

1,17,000.00

 

 

Cost of Tender Documents (INR)

1,283.00

 

 

Bid Document Sale Start Date

10.05.2016 10:00 Hrs

 

 

Bid Document Sale Close Date

31.05.2016 17:00 Hrs

 

 

Last Date for asking clarification

04.06.2016 17:00 Hrs

 

 

Last Date & Time for Receipt of Bids

11.06.2016 15:00 Hrs

 

 

Technical Bid Opening Date & Time

11.06.2016 15:30 Hrs

 

 

Price Bid Opening Date & Time

Shall be intimated separately by NTPC

 

 

NAME OF WORK :

Procurement of coal lab equipments for sampling, analysis and quality measurement of coal.

QUALIFYING REQUIREMENTS

1.Financial Criteria:

The average annual turnover of the Bidder, in the preceding three (03) financial years as on the date of bid opening, shall not be less than Rs. 233.65 Lakhs.

2. Technical Criteria:

The bidder should have successfully executed/completed for supplying of lab equipments during the last seven (07) years as on date of bid opening with either of the following:

(i)Single order of value not less than Rs 46.73 Lakhs

(ii)Two orders of value not less than Rs 29.21 Laksh each

(iii)Three orders of value not less than Rs 23.36 lakhs each

NOTE:

I.In clause (1) of QR as above other incomes shall not be considered for arriving at annual turnover.

II.In clause (2) of QR, if the qualifying work is completed during last seven (07) years as specified above, even if it has started earlier, the same will be considered as meeting the qualifying requirement (QR).

III.The word executed as mentioned in Qualifying Requirements (QR) means that the bidder

should have achieved the progress specified in QR even if total order is not completed /closed. The same shall be supported by documentary evidence issued by owner.

IV. In support of meeting QR agencies have to submit:

a.Audited balance sheet and profit and loss account of last 03 financial years.

b.Order copies and completion certificates issued against relevant order submitted in support of QR.

V.In cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

VI. Notwithstanding anything stated above, the owner reserves the right to assess the capabilities and capacity of the Bidder/his collaborators/associates/subsidiaries/group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the owner.

SALIENT TECHNICAL FEATURES:

Procurement of coal lab equipments for sampling, analysis and quality measurement of coal.

GENERAL CONDITIONS:

1.Tender documents shall be issued to intending bidders on request. However such issue of tender documents shall not construe that the bidders are considered qualified. Pre-qualification will be reviewed at the time of bid evaluation.

2.Work Order / Award letter / Purchase Order with Value along with relevant proof of execution / Completion Certificate, Scope of Work and Bill of Quantity are to be submitted along with Technical

Bid in support of meeting the qualifying requirement.

I.Balance sheet, Profit and Loss account for previous 03 financial years.

II.Necessary documents in support of other QR Criteria.

3.Tender documents are available on NTPC e-Tender site. Bidders are required to have an User ID and password for accessing NTPC e-Tender site (vendor may change the password subsequently). To obtain the User ID & password, the bidders are supposed to have a SRM vendor code allotted by NTPC. Any prospective bidder who is not a service provider of NTPC and interested in participating in e-Tenders in NTPC may submit completely filled-in Form A along with following documents to the Package- in-charge/Contact person as mentioned in the Bid Invitation:

i.Copy of PAN card.

ii.Copy of TIN.

iii.Vendor details and EFT form completely filled in as per the format enclosed

iv.A cancelled cheque.

Subsequently, after creation of SRM vendor code, the agency will be intimated its User ID & password over through the e-mail as provided. Moreover, any prospective bidder who is already a service provider

of NTPC but does not have SRM vendor code and interested in participating in e-Tenders of NTPC are required to submit Form B to the Package- in-charge/Contact person as mentioned in the Bid Invitation.

4.To obtain the tender documents, non-refundable tender fee(i.e. cost of bid document) can be paid through online payment gateway or through DEMAND DRAFT/PAY ORDER/BANKER’S CHEQUE drawn in favour of “NTPC Ltd.” payable at STATE BANK OF INDIA, HAZARIBAG (Br. Code No. 00090) or any other Public Sector Banks at Hazaribag. The non-refundable tender fee in the form of demand draft/pay order/banker’s cheque (as the case may be) shall be accompanying other documents as mentioned at cl. 3.0 above if the prospective bidder has to obtain the necessary SRM vendor code.

5.Eligible Micro and Small Enterprises (MSEs) registered with National Small Scale industries Corporation. (NSSIC) or Units registered With JHARKHAND SSIDC are exempted from payment towards cost of bidding documents and EMD subject to their producing valid documentary evidence with regard to eligibility.

6.Tender shall be received up to 3.00 PM and opened at 3.30 PM on Scheduled Bid Opening Date in the presence of bidders or their representatives, who may like to be present. NTPC takes no responsibility for delay, loss or non-receipt of documents sent by post/courier.

7.“IN CASE OF NON-RECEIPT OFAN ACCEPTABLE BID SECURITY (EMD) IN A SEALED ENVELOPE, THE BID SHALL BE REJECTED BY THE EMPLOYER AS BEING NON- RESPONSIVE.”

8.The bidder along with its associate / collaborators / sub-contractors / sub-vendors / consultants / service providers shall strictly adhere to the Fraud Prevention Policy of NTPC displayed on its tender website htpp://www.ntpctender.com and shall immediately apprise the Employer about any fraud or suspected fraud as soon as it comes to their notice. A certificate to this effect shall be furnished by the bidder along with his bid. If in terms of above policy it is established that the bidder / his representatives have committed any fraud while competing for this contract then the bid security of the bidder shall be forfeited.

9.NTPC reserves the right to reject or accept or split any or all offers without assigning any reason whatsoever.

10.Any request/communication shall be made to Addl. General Manager (C&M) at the address given as under.

ADDRESS FOR COMMUNICATION

Addl. General Manager (C&M) NTPC Limited.

PAKRI BARWADIH COAL MINING PROJECT, UJJWAL COMPLEX, PUGMIL ROAD, HAZARIBAG – 825 301, (JHARKHAND) PHONE: 06546 – 270808/267808

FAX: 06546 – 270744 / 270808,

Email: akmohanty02@ntpc.co.in /gyanaranjankar@ntpc.co.in / chandrashekhar51@ntpc.co.in Alternate No.:

G.R. Kar, Manager(C&M): - 943114271, 9771489522

Request for Login ID on NTPC e-Tender.

If you are interested in participating in e-Tenders in NTPC, please fill in the following.

Form A

New Vendor (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State:

_________________

City: _______________________

Country:

______________

 

Pin:

_________________

 

Telephone NO: _______________

Extn: ________

Fax Number:

_______________

 

Email ID:

___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

PAN number: ___________________________________________________

CST number: ____________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ____________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Mob No._____________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _______________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________

Phone Number: ____________________ Extn: _________________

Email ID: _______________________________________________________

Contact Person’s Name: ____________________________________________

Designation: _______________________________________________

Mob No._____________________________________________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address:

___________________________________________________

 

___________________________________________________

 

___________________________________________________

State:

_________________

City: _______________________

Country:

______________

 

Pin:

_________________

 

Telephone NO: _______________

Extn: ________

Fax Number:

_______________

 

Email ID:

___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

FORMAT FOR VENDOR DETAILS

NAME OF THE VENDOR

POSTAL ADDRESS IN FULL

PIN CODE

TELEPHONE NUMBERS

FAX NUMBERS

E-MAIL ID

CONTACT PERSONS

WHETHER SSI (Yes / No)

If Yes Please give SSI Registration Number, Certificate No. and

Certificate Date (Attach copy of Certificate)

Whether Registered Under Micro, Small and Medium

Enterprises Development Act 2006

Service Tax

Please give Service Tax Registration Number, Certificate No. and

Certificate Date (Attach copy of Certificate / Application for registration)

P.F. CODE

Please give PF Registration Number / Certificate No. and Certificate Date (Attach copy of Certificate / Application for registration)

NATURE OF SUPPLIER / BUSINESS

Specify Manufacturer / Dealer etc.

Specify the Nature of Firm, whether -

Company

Sole Proprietorship

Partnership Firm (If Yes Please Provide the Copy of the Partnership deed)

Other – Co-Operative Society, Individual, HUF, Association of

CENTRAL EXCISE REGISTRATION DETAILS

Excise Control Code (ECC No.)

Excise Registration Number

FOR SALES TAX / VAT REGISTRATION

Local Sales Tax / TIN No. & Date

Central Sales Tax / TIN No. & Date

INCOME TAX DETAILS

PAN Number

(Please Attach Photocopy of PAN Card)

BANK ACCOUNT DETAILS

Vendor’s Banker

Banker’s Full Address

Banker’s Branch Name

Vendor’s Bank Account Number

(Signature) : Name :

E.F.T. Form

(TO BE RETURNED TO THE COMPANY)

To,

NTPC Ltd., (Address of Unit)

………………..

Dear Sir,

REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM

We, hereby authorize NTPC Ltd., PBCMP, Hazaribagto make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below.

(TO BE FILLED IN CAPITAL LETTERS)

1.NAME OF THE BENEFICIARY

2.ADDRESS

PIN

3.TELEPHONE NO. (WITH STD CODE)

4.BANK PARTICULARS

A)BANK NAME

B)BANK TELEPHONE NO. (WITH STD CODE)

C)BRANCH ADDRESS

PIN

D)BANK FAX NO. (WITH STD CODE)

E)BRANCH CODE

F)9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

G)11 DIGIT IFSC CODE OF THE BANK BRANCH

H)BANK ACCOUNT NUMBER

I)BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IF OTHERS,

SPECIFY

 

 

 

5.PERMANENT ACCOUNT NUMBER (PAN)

6.E-MAIL Address (for intimation regarding release of payments)

I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible.

SIGNATURE

DATE

(AUTHORISED SIGNATORY)

Name:

OFFICIAL STAMP:

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no……………………….with our branch and the Bank particulars mentioned above are correct.

SIGNATURE DATE

(AUTHORISED SIGNATORY)

Authorization no.: ……………………………….

Name: