NTPC Limited

(A Govt. of India Enterprise)

Darlipali Super Thermal Power Project

Notice Inviting Tender (NIT)

1. NTPC invites on-line bids from eligible bidders for the below mentioned package, as per the scope of work briefly mentioned here in after.

2. Brief Details

3. Initial Steps for participation in our e-tender is as per the table mentioned below

1. TENDERS ARE HEREBY INVITED ON BEHALF OF NTPC LIMITED FOR THE FOLLOWING WORK FOR NTPC LIMITED, DARLIPALI SUPER THERMAL POWER PROJECT, SUNDARGARH, ODISHA.

1. A complete set of bid documents may be purchased by any interested bidder on submission of a written application and payment (non-refundable) of the cost of bidding documents as mentioned above in the form of a Crossed Demand Draft/Pay Order/ Banker Cheque in favour of NTPC Limited payable at Sundargarh, Odisha. Cash payment/money order will not be accepted. Requests for tender documents must be sent to ‘address for communication’. Requests received after the last date as mentioned, due to delays of postal/courier services or requests without requisite cost of tender documents shall not be entertained

2. Small Scale Industries registered with NSIC/OSIDC shall be exempted from payment of cost of tender document. This shall be subject to submission of a self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’.

3. The bidding documents can also be downloaded from http://www.ntpctender.com on registration and online payment (non-refundable) towards cost of bidding documents and the downloaded documents can be used for bidding purpose.

4. Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified. The qualification status shall be examined by the tender committee during the process of bid evaluation.

5. Earnest Money Deposit(EMD)/Bid Security:

Bid Security/EMD (as prescribed format in attached EMD instruction ) shall be submitted in a sealed envelope, if applicable, which should be superscribed “Name of Package Supply, installation & Maintenance of Desktop PC ”, NIT ref no. 40054847, due on date of Bid Opening: 02.06.2016, 16:00 : from ____________________________ (Name and Address of bidder).” , separately offline by the stipulated bid opening date and time at the address of communication given below. Any bid without an acceptable Bid Security/EMD shall be treated as non-of responsive by the employer and shall not be opened.

The EMD offered shall, at bidder’s option, be in the form of (i) A Crossed Demand Draft/Pay Order/Bankers Cheque in favour of NTPC Limited payable at Sundargarh, Odisha or (ii) an unconditional and irrevocable Bank Guarantee (BG) from any of the banks specified in the bidding documents. The format of Bank Guarantee towards bid security shall be in accordance with the ‘Proforma for BG’ included in the bidding documents. While getting the Bank Guarantee issued, Bidders are requested to ensure compliance to the points mentioned in Bank Guarantee Verification Check List in the bidding documents. Bidders are required to fill up this check list and enclose the same along with the bank guarantee. EMD for an amount less than or equal to Rs.20,000.00 shall not be accepted in the form of bank guarantee. (iii) E-Payment by Credit Card/Debit card/Net Banking on the NTPC e-tender portal. (Note: Upon successful E-payment on the portal, an e-receipt shall be issued to the bidder by the system, a copy of which is to be submitted by the bidder with the bid as document towards e-payment of EMD). EMD shall not be accepted in any other form.

The bid security shall remain valid for a period of forty five (45) days beyond the original bid validity period or beyond any extension in the period of bid validity subsequently requested.

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY WITHIN THE SCHEDULED TIME SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND BID SHALL NOT BE OPENED.

NSIC / SSI units and Registered Cooperative Societies of Land Oustees, for the items / services for which such units are registered, shall be exempted from payment of Bid Security / Earnest Money Deposit. Eligible NSIC/SSI units shall be exempted from paying Security Deposit (SD) upto the monetary limit for which the unit is registered with NSIC/ OSIDC. This shall be subject to submission of a self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’ in the EMD envelope.

1. SCOPE OF WORK :

Supply, Installation & maintenance of Desktop PC at Darlipali STPP.

II. SALIENT TECHNICAL FEATURE :

Darlipali Super Thermal Power Project (DSTPP) is a Unit of NTPC Limited, in Tangarpali Block under, Sundargarh Sadar Sub-Division of Sundargarh Dist of ORISSA.

NTPC/DSTPP Located North of Raigarh- Jharsuguda NH-200 and is approachable from Gandhi Chowk (near Brajrajnagar) through 15 KMs long single lane village road.

Nearest major Towns : Jharsuguda about 25 KMs, Sundargarh about 28 KMs

Nearest Railway Station: Brajrajnagar 20 KMs, Jharsuguda about 25 KMs

Nearest Airport : Raipur (Chhattisgarh) 300 KMs, Bhubaneswar 330 KMs

PROPOSED CAPACITY

Phase - I: 2 Units each 800 MW - Total 1600 MW

These salient technical features as mentioned herein is only to facilitate the prospective bidders to prima-facie understand the requirements under the tender and shall not in any way limit or alter the scope of work and technical features/ specification of equipment/ systems/ services covered in the bidding documents. Detailed provisions with regard to scope of work and technical features/ specification of equipment/ systems/ services, contained in the bidding document shall be final and binding.

III. QUALIFYING REQUIREMENTS

In addition to satisfactory fulfillment of the Qualifying requirements stipulated in Section –ITB (Instruction to Bidders) of the Bid Documents, the bidder should also meet the qualifying requirements stipulated hereunder:

1. The bidder should have executed the order for supply & installation of desktop PCs during last seven (07) years reckoned as on date of bid opening with either of the following:-

1. Three orders of value not less than ₹ 14 Lakhs each.

OR

2. Two orders of value not less than ₹ 17.5 Lakhs each.

OR

3. One order of value not less than ₹ 28 Lakhs.

2. Financial Criteria: The average annual turnover of the Bidder, in the preceding three (3) financial years as on the date of bid opening shall not be less than ₹ 35 Lakhs.

Notes:

1. The “word” executed means that the bidder should have achieved the progress specified in the QR para 1.0 even if the total contract is not completed / closed. The same shall be supported by documentary evidence.

2. An intending Bidder who is a manufacturer (called OEM) of Desktop PCs or a subsidiary / authorised partner of the OEM and have executed work(s) as per clause 1.0 by himself or through his / her subsidiary / authorised partner shall also be considered as qualified for the purpose of clause 1.0

3. Other income shall not be considered for arriving at annual turnover as specified in QR

4. In cases where audited results for the last financial year as on the date of Techno-commercial bid opening are not available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. A certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents stating that the Financial results of the Company are under audit as on the date of Techno-commercial bid opening and the Certificate from the practicing Chartered Accountant certifying the financial parameters is not available.

3. The bidder should be a manufacture (called OEM) of Desktop PCs or should be a subsidiary / authorised partner of the OEM as on date of submission of the offer. In case of the subsidiary / authorised partner, such bidder should be authorised by the OEM for this tender.

4. The OEM should have a national / global existence for last 5 years. Documentary evidence to this effect should be submitted.

5. The vendor should have the service centre in Odisha or if they do not have, should undertake to open the same / establish a tie-up for the same before executing the award.

6. The OEM should have Microsoft OEM certification for preloading Windows operating System for Intel based PCs.

IV. GENERAL TERMS AND CONDITIONS

2. Bids should be submitted by 3.30 pm on the scheduled date of opening (After 3.30PM system will not allow) of technical bid and shall be opened online at 4.00 pm , in presence of bidders or their authorised representative who wish to be present.

3. If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.

4. Technical Bids of bidders shall be opened online first. If the bidder qualifies as per the QR and terms and conditions of NIT, their price bid shall be opened on the date to be intimated after evaluation of technical bids.

5. No deviation will be allowed on price basis, period of completion, deduction of security deposit and other statutory deductions. Bids with such deviation shall be considered as non-responsive.

6. NTPC takes no responsibility for any loss / delay / non-receipt of tenders/Requests/EMD/any document sent by post. All communications must be sent at the address for communication”only.

7. Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s capability and capacity to perform the contract, should the circumstance warrant such assessment in overall interest of the owner.

8. NTPC reserve the right to reject or accept any tender without assigning any reasons thereof.

9. Above details are only indicative. Other detailed terms and conditions shall be as per our tender documents. Interested bidders are advised to visit the site and familiarize themselves with the site conditions.

10. Parties blacklisted / banned by any NTPC Unit / Corporate Centre as well as other Public Sector / Government Agencies are NOT eligible to participate.

11. Help Line: Kindly get in touch with following persons for any enquiries pertaining to the NIT for the package :

1. Shri. G Birganthia, DGM(C&M), Mob. No: 09437967111

email: gbirganthia@ntpc.co.in

2. Shri. H L Sidar, Asst.Mgr(C&M), Mob. No.:09437463412

email: hlsidar@ntpc.co.in

ADDRESS FOR COMMUNICATION:

Annexure No 1

Annexure No 2

ANNEXURE-2A

(E.F.T)- Form

(TO BE RETURNED TO NTPC LTD)

To,

Finance & Accounts Department

NTPC Limited

Darlipali STPP, Sundargarh (Odisha)

Dear Sir,

Ref: AUTHORISATION OF ALL OUR PAYMNETS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.

We, hereby authorize NTPC Ltd, Darlipali STPP to make all our payments through Electronic Fund Transfer system. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS ONLY)

1. NAME OF THE BENEFICIARY

2. ADDRESS

3. TELEPHONE NO. WITH STD CODE / CELL NO (BENEFICIARY)

4. BANK PARTICULARS

A) BANK NAME

2. BANK TELEPHONE NO. (WITH STD CODE)

2. BRANCH ADDRESS & BRANCH CODE OF THE BANK

2. BANK FAX NO. (WITH STD CODE)

2. 9 DIGIT MICR CODE OF THE BANK BRANCH

F) 11 DIGIT IFSC CODE FOR THE BANK BRANCH

2. BANK ACCOUNT NUMBER (ENCLOSE COPY OF A CANCELLED CHEQUE)

2. BANK ACCOUNT TYPE (TICK ONE)

5. PERMANENT ACCOUNT NUMBER (PAN) (ENCLOSE A SELF ATTESTED COPY OF PAN)

IF OTHERS, SPECIFY (TIN/VAT/SERVICE TAX REGN. NO. )

6. E-MAIL Address for Intimation regarding release of payments

I/ We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effect at all for reasons of incomplete or incorrect information, I/ We would not hold the Company responsible.

DATE

SIGNATURE

(AUTHORISED SIGNATORY)

OFFICIAL STAMP

NAME OF THE BENEFICIARY:

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank Account No. _________________ with our branch and the Bank Particulars mentioned above are correct.

SIGNATURE

(AUTHORISED SIGNATORY BANK)

Authorization No.: ……………………………………..

Name of the authorized signatory:

BANK OFFICIAL STAMP

Enclosures: 1) Cancelled Cheque of your bank account.

2) Photocopy of PAN (self attested).

3) Postal Address with Pin Code

4) TIN No.

5) Proprietorship affidavit / copy of Partnership deed / copy of certificate of incorporation.