NTPC LIMITED

(a Govt of India Enterprise)

FARAKKA SUPER THERMAL POWER STATION

(Domestic Competitive Bidding)

INVITATION FOR BIDS/NOTICE INVITING TENDERS Date: 07.04.2016

NTPC invites Sealed (EMD+QR) plus Bids/Tenders/Proposal (Tech+Price) from eligible bidders/parties for the following item: :

Notes

a) Sl no 1 of above shall be processed through e tendering mode without reverse auction for which also please visit our website: www.ntpctender.com –or--ww.etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart for participation in e-tendering. Technical Bid (offline), QR (offline) & EMD (offline/online) for the above tender shall be opened on Bid Opening Date(BOD). Date of Price Bid opening (online) shall be intimated later on to all qualified bidder in due time.

b) For Detailed & Original IFB/NIT and bidding documents, please visit at www.ntpctender.com, www.ntpc.co.in or www.etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart or may contact AGM (Purchase), C&M/Purchase Section, Farakka Super Thermal Power Station, PO: Nabarun, Dist. Murshidabad, West Bengal, PIN-742236, on Ph.No.03512-226816, Fax no:03512-226818.

1.

NIT NO.

PUR/15-16/14 ( E-Bid No: 40054126)

2.

Date of NIT

21.03.2016

3.

Source of NIT

a) Hindu Business Line, All Edition (on 07.04.2016)

b) Pioneer (English), Delhi (on 07.04.2016)

c) Economic Times, Kolkata (on 07.04.2016)

d) Ananda Bazer Patrika, Nadia & Murshidabad split (on 07.04.2016)

e) Dainik Jagran, Dhanbad with Santhal Praganas split (on 07.04.2016)

4.

Brief Description / Scope of Work

Procurement of 30 Nos BOBR Wagons (Thru e- tender /SRM without Reverse Auction)

5.

No of attached Documents

01

6.

Job Location

NTPC FARAKKA (W.B)

7.

Tender document sale & Close date

07.04.2016-25.04.2016

8.

Tender Document cost

Rs.5625/- (Rs. Five thousand six hundred twenty five only) (Bank charges will be extra in case of online purchase)

9.

Mode of payment

DD in favor of NTPC Ltd. , payable at SBI , Andua (Code : 7099) Or online payment thru payment gate way or exemption certificate (NSIC/ SSI only)

10.

Package Co-ordinator E-mail

surajitsarkar@ntpc.co.in

11.

Alternate Package Co-ordinator E-mail

nksengupta01@ntpc.co.in / ankitasingh01@ntpc.co.in

1.

Tender Document sale (Start Date )

07.04.2016, 09:00 Hrs

2.

Tender Document Sale (close Date)

25.04.2016, 17:30 Hrs

3.

Last date of receiving of request for tender document

25.04.2016, 17:30 (for offline & online application)

(Special note: NTPC will not be responsible for late receipt of application due to postal delay)

4.

Last date of submission of Bid (ON -LINE)

18.05.2016, 14:30 Hrs

5.

BID OPENING DATE (Technical bid, ,EMD & QR )

18.05.2016 at 15:00 Hrs.

6

Date of price bid opening

Date of Price Bid opening (online) shall be intimated later on to all qualified bidders in due time

7

Earnest Money Deposit (EMD)

Rs 22,16,000/-

(Rs. Twenty Two Lakh Sixteen Thousand only)

8

Qualifying Requirement

Mentioned below / as per annexure

9

Terms & conditions

Mentioned below / As Per Annexure

QUALIFYING REQUIREMENT:

1. The Bidder should have executed orders for design, manufacture and supply or executed orders for manufacture and supply of RDSO design of :-

1. Minimum of 1000 Bogies wagons (8 Wheelers).

AND

2. Minimum of 200 Bottom discharge type wagons (8 wheelers), which must have been in successful operation for at least 02 (two) years prior to the date of Techno-commercial bid opening.

2. Financial Criteria :-

A. The average annual turnover of the Bidder, in the preceding Three (3) financial years as on the date of Techno-commercial Bid opening, should not be less than INR 1107.90 Lacs (Indian Rupees Eleven Hundred and Seven Lakhs and Ninety Thousand only).

In case a Bidder does not satisfy the annual turnover criteria, stipulated above on its own, its Holding Company would be required to meet the stipulated turnover requirements as above, provided that the Net Worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid up share capital of the Holding Company. In such an event, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Holding Company, supported by the Holding Company's Board Resolution as per the format enclosed in the Techno-Commercial bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

B. The Net Worth of the Bidder as on the last day of the preceding financial year, of the date of techno-Commercial Bid opening, should not be less than 100% of the bidders paid up share capital. In case the Bidder meets the requirement of Net Worth based on the strength of its Subsidiary (ies) and / or Holding Company and / or Subsidiary (ies) of the Holding Company wherever applicable, the Net Worth of the bidder and its Subsidiary (ies) and / or Holding Company and / or Subsidiary (ies) of the Holding Company, in combined manner should not be less than 100% of their total paid up share capital. However individually, their Net Worth should not be less than 75% of their respective paid up share capitals. For Consortiums / Joint Ventures, wherever applicable, the Net Worth of all Consortium / Joint Venture members in combined manner should not be less than 100% of their paid up share capital. However individually, their Net Worth should not be less than 75% of their respective paid up share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined)= (X1+X2+X3) / (Y1+Y2=Y3) X 100

Where X1, X2, X3 are individual Net worth which should not be less than 75% of the respective paid up shall capitals and Y1, Y2, Y3 are individual paid up share capitals.

C. For Joint Ventures / Consortiums, all the partners of the Joint Ventures / Consortium shall be collectively required to meet the turnover criteria.

D. In case the bidder is not able to furnish its audited financial statements on stand alone entity basis, the unaudited unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes the following documents for substantiation of its qualification:

1. Copies of the unaudited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of the Holding Company.

2. A certificate from the CEO / CFO of the Holding Company, as per the format enclosed in the Techno-Commercial bid documents, stating that the unaudited unconsolidated financial statements form part of the Consolidated Annual Financial Statements of the Company.

In cases where audited results for the last financial year as on the date of the Techno-Commercial Bid opening are not available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. Further, a Certificate would be required from the CEO / CFO as per the format enclosed in the bidding documents stating that the Financial results of the Company are under audit as on the date of Techno-Commercial bid opening and the Certificate from the practicing Chartered Accountant certifying the financial parameters is not available.

Noted for Clause 2.0 :

1. Net worth means the sum total of the paid up share capital and free reserves. Free reserve means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of the depreciation provision and amalgamation. Further, any debit balance pf Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.

2. Other income shall not be considered for arriving at annual turnover.

Notes : The word "executed" means that the bidder should have achieved the progress specified in the QR para 1.0 even if the total contract is not completed / closed. The same shall be supported by documentary evidence issued by the owner.

Case Details:

Material Description

Procurement of 30 Nos BOBR Wagons (Thru e- tender /SRM without Reverse Auction)

Quantity (approx)

30 Nos

Delivery Schedule

12 months

Inspection remarks

INSPECTION CLAUSE:

1. PRE-DISPATCH INSPECTION AS PER APPROVED QUALITY PLAN.

2. VENDOR TO FURNISH MANUFACTURING QUALITY PLAN FOR REVIEW AND APPROVAL.

EMD value

Rs 22,16,000/- (Rs. Twenty Two Lakh Sixteen Thousand only) by DD In favor of NTPC Ltd, payable at SBI, Andua (Branch code: 7099) or BG as per NTPC format or exemption by way of NSIC/SSI West Bengal.

GUIDELINE for Participation in SRM/ E- tender

1.

Access To Tender Document:

This is an e- tender case without reverse auction. Tender document can be accessed / downloaded from NTPC website: www.ntpctender.com. After paying the stipulated tender fee. & Bid creation / submission can be completed after log on to our e-tender portal: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

Using valid LOGIN ID/ Password, allotted to vendors by NTPC.

Please ensure that you have the vendor code, user ID and password. In case you do not have either vendor code or user ID and Password, please contact NTPC well in time and at least three days before last date of paying the tender fee.

2.

Tender Fee Payment:

1. Tender fee can be paid through ICICI payment gateway or alternatively through demand draft/ Bankers Cheque , in favor of NTPC Ltd. , payable at SBI , Andua ( Branch Code : 7099 ).

2. In case of receiving the payment through demand draft/banker cheque, authorization shall be given by NTPC Farakka for allowing the vendor to create the bid. In case payment is made through ICICI payment gateway, this is done automatically.

3. In case there is a failure in making the Tender Fee due to any link failure on Payment Gateway, it is suggested that the payment may be made once again and subsequently you may take up with concerned officer designated for refund of earlier payment.

4. In case of Offline payment, the bidder has to submit application at NTPC Farakka along with DEMAND DRAFT (Non-refundable) for tender fee in favour of NTPC Ltd., payable at SBI, Andua (Branch Code-7099) Within the schedule.

5. The application envelope must be super scribed with NIT No./ Bid Invitation No. In case a bidder desires to participate in more than one tender, separate application is required to be made against each NIT accompanying a separate DEMAND DRAFT as mentioned above.

6. Firms registered with NSIC are exempted for tender fee submission. Application along with a copy of Valid NSIC certificate to be submitted to NTPC Farakka , well in advance (within Schedule) to give authorization to access the bid .

7. Application with all relevant documents should reach in the office of AGM (Purchase) within the schedule. NTPC will not be responsible in any way for late receipt of request for tender documents due to any postal delay or delay of any form in transit.

8. Address for communication: AGM ( Purchase), NTPC Limited, Farakka Super Thermal Power Station, P.O. Nabarun, Dist. Murshidabad, Pin. 742 236, West Bengal. (Phone No. 03512-226816/226816, Fax No.03512-226818. )

3.

Earnest Money deposit (EMD) Payment:

1. EMD of stipulated value is to be submitted physically Offline/Online in prescribed form within the scheduled period.

2. EMD, if submitted offline, is to be submitted in any one of following forms:

(a) Demand Draft in favour of NTPC Limited payable at SBI-Andua (code=7099)

2. Banker Cheque

3. Pay Order

4. Bank Guarantee in standard format of NTPC (enclosed) from Nationalized bank (list of acceptable banks, enclosed ) irrevocable and operative till 30 days after the validity of the offer.

Note : No Bank Guarantee shall be accepted for EMD amount up to 20,000.00, However, EMD amount exceeding Rs 20,000.00 may be accepted in all the above forms

3. EMD may be paid online also for e-tenders. For online payment, please refer "Online EMD manual" available on the logon page of NTPC e-tender (www.etender.ntpclakshya.co.in).

4. Please note that the firms registered with NSIC or Small Scale Industries registered in WB, are exempted from furnishing Earnest Money. A photocopy of valid registration certificate preferably attested by Gazetted Officer/ Magistrate 1st class, giving details, such as validity, stores and monetary limits, is to be submitted for EMD exemption, failing which they run the risk of their tenders being passed over as ineligible for the concession

However, the above shall be  governed by the details given in General Purchase Condition.

4.

Technical Bid & Price Bid submission:

1. This is a E-tender case and bidders shall submit bid (Technical Bid in OFFLINE & Price Bid in ONLINE ONLY). Bids sent in physical form thru any other means/ media is not at all acceptable & it may be liable to be rejected.

2. Confirmation of Acceptance of material specification, Acceptance of Fraud Policy guarantee and other Terms & conditions etc, along with deviation statement indicating cost of withdrawal of deviation are to be attached in C- Folder , as per attached format.

3. In case of any deviation in tech specification with respect to tender enquiry, same to be clearly specified as per deviation statement & to be attached in C- Folder during online bid preparation.

4. Price justification document towards the quoted price ( in form of copy of P.O placed by any govt agency , PSU etc may be uploaded / attached in C- Folder .

5. A screen shot is being provided which may be helpful for online bid preparation / submission however ,It is to be noted that actual process at some stage may slightly differ from that.

6. All the bid related documents viz. technical bid, catalogues, data sheets, drawings, etc are to be uploaded with your digital signatures in the tender document folder (Using ‘un-price bid ‘tab) under created bid option

7. All attachment in C- Folder should be either on the Letter Pad of Company OR Company name should be mentioned on Header or Footer level

5.

EMD & QR (Qualifying Requirement) Document Submission- Offline:

8. QR is to be submitted in Physical Form / Offline within the scheduled period. EMD can be submitted offline/online. For offline payment, please refer point no.3. For online payment, please refer "Online EMD manual" available on the logon page of NTPC e-tender (www.etender.ntpclakshya.co.in). First Envelope containing Earnest Money Deposit (Printed Receipt of EMD payment in case of online EMD payment) to be Marked as “A” & Second Envelope containing Qualifying Requirements to be Marked as “B” .

9. Above Two Sealed envelopes (A&B) must be super scribed with NIT No./ Bid Invitation No., Date of Opening (Technical ) ,Sender’s Name and Address. In addition to this, 1^st Envelope (A) to be marked “EARNEST MONEY” or “NSIC/SSI (WB) Registration Certificate” as the case may be. 2^nd Envelope (B) to be marked as “QUALIFYING REQUIREMENTS.

Note : Above two envelopes (A&B ) shall be kept in a single big envelope super scribing the details of these two envelopes & NITNO/ Bid Invitation No with BOD (Technical )

10. Technical Bid / Price Bid of the Bidders who have not submitted requisite amount of EMD or / and who do not satisfy the Qualifying Requirements shall not be considered.

11. All the documentary evidence like Sales Tax/VAT Registration Number, relevant Purchase

Order copies, completion certificate/ execution proof of P.O (in form of Challan/ invoice OR

Inspection clearance/ MDCC OR payment receipt etc. ), supporting documents towards

Annual turnover (e.g. audited balance sheet or profit & loss account sheet etc. ) are to be

Enclosed with the Qualifying Requirement (Envelope B ) to fulfill all the Q.R. clauses.

QR document should contain preferably a brief summary of all covered / submitted

Document.

12. NTPC will not be responsible in any way for late receipt of these document (EMD&QR) due to any postal delay or delay in any form in transit.

6.

Others:

A)It is to be insured that vendors should have valid Login ID/ Password before creation of

Bid. Please contact NTPC well in advance to get the same.

1. Vendors should have valid Class III Digital Signatures with sufficient validity to participate in E- Tender / SRM .

2. Use Hold button during bid preparation often in order to avoid loss of data in case any break in the link. It may be noted that the system would automatically logoff in case of no activity for more than 10 minutes. Hold is temporary saving of bid. it can be used repetitively .

B)All rates to be filled in are to be the unit rates only. System automatically calculates the total price, which can be viewed in Output Preview. Amount in words need not be filled in as the system would automatically calculate and mention in the Output Preview

C)All deviations/exceptions, if any must only be given in the Deviation Schedule to be uploaded in the C-Folder. Any deviation/exception mentioned elsewhere would not be given effect to.

D)All applicable taxes and duties must be mentioned clearly while filling the rates of the taxes and duties. In case the same are not mentioned separately, it would be assumed that the applicable taxes and duties are inclusive in the bid price.

E)All attachment in C- Folder should be either on the Letter Pad of Company OR Company name should be mentioned on Header or Footer level

F)All attributes must be suitably replied to, before submission of bid.

I) We have been certified SA-8000 company and our SA-8000 Policy is as under:

We at FSTPS are committed to build a long term partnership with our employees and other stakeholders by adopting our vision & mission statement, core values, implementing the principles of global compact and respect employees right to systematically manage occupational health and safety issues.

We shall achieve these by adopting a company wide culture that promotes:

1. Involvement of all employees in implementation of SA 8000 standard and in continual improvement initiatives in all social issues.

2. Learning and training opportunities to all employees.

3. Complying national and other applicable international instruments and their interpretation.

As a part of SA 8000 requirements suppliers/sub-suppliers are to assessed by NTPC or their representative for SA-8000 requirements.

Note:

NTPC reserves the right to access the capacity and capability of bidders after scrutiny of applications and reserves the right to reject any or all tenders without assigning any reasons.

7.

Help Desk (problem related with Login ID / C- Folder attachment ):

In case of any problem related with login ID / password & C- Folder, vendors may pl contact on following nos. Helpdesk Contact Nos. 0120-2952319 or 0120-2597319 or 0120-2410252 or 2410259 or 0120-2410306 .

Contact details of concerned person at NTPC Farakka :

a) Surajit Sarkar (AGM/ Purchase ), E-mail Id : surajitsarkar@ntpc.co.in , Ph: 03512-226816

b) N K Sengupta (DGM / Purchase ), E-mail ID : nksengupta01@ntpc.co.in , Ph: 03512- 226852

c) Ankita Singh (Dy. Mgr/ Purchase), E-mail ID: ankitasingh01@ntpc.co.in , Ph: 03512-226848

We have been certified SA-8000 company and our SA-8000 Policy is as under:

We at FSTPS are committed to build a long term partnership with our employees and other stakeholders by adopting our vision & mission statement, core values, implementing the principles of global compact and respect employees right to systematically manage occupational health and safety issues.

We shall achieve these by adopting a company wide culture that promotes:

Involvement of all employees in implementation of SA 8000 standard and in continual improvement initiatives in all social issues.

Learning and training opportunities to all employees.

Complying national and other applicable international instruments and their interpretation.

As a part of SA 8000 requirements suppliers/sub-suppliers are to assessed by NTPC or their representative for SA-8000 requirements.

Note :

a) NTPC reserves the right to access the capacity and capability of bidders after scrutiny of applications and reserves the right to reject any or all tenders without assigning any reasons.

b) NTPC will not be responsible in any way for late receipt of request for tender documents/bid  due to any postal delay or delay in any form in transit or breakdown  in the internet communication system etc at the end of the vendor.

Form – A

Request for Login ID on NTPC eTender.

If you are not a supplier of NTPC, and interested in participating in eTenders in NTPC, please fill in the following.

Form A

New Vendor (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

PAN number: ___________________________________________________

CST number: ____________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ____________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _______________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD of required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.