NTPC Limited

(A Government of India Enterprise)

Kahalgaon Super Thermal Power Station

PO-Kahalgaon, Dist-Bhagalpur (Bihar)

FAX-06429-226644/226281

NOTICE INVITING TENDER (NIT) Through E-Tender

(Domestic Competitive Bidding)

NIT Subject

Supply of CI Gate Valve & Deluge Valve for O&M-CHP

NIT No.

40054079/M18/1025

Document Sale Start Date & Time

14.03.2016 at 9.00 Hrs

Document Sale Close Date & Time

04.04.2016 up to 17.30 Hrs

Last Date of Query

30.03.2016

Source of IFB/NIT

Kahalgaon Super Thermal Power Station

Contract Classification

Supply of Materials

Last Date and Time for Bid submission

18.04.2016 at 17:30 Hrs

Technical Opening Date & Time

25.04.2016 at 15:30 Hrs

Price Bid Opening Date & Time

Shall be intimated later on to all the qualified bidders

Bid Security/EMD Amount in INR

  • Rs.14000.00

Submission of Bid Security (EMD)

or

Request for Exemption of Bid Security(EMD)

The Bid Security (EMD)/NSIC or any other valid Document Seeking exemption of Bid Security should preferably be sent by Registered Post/ speed post. Intending bidders are advised to post their Bid Security (EMD)/NSIC or any other valid document seeking Exemption of Bid Security well in advance so as to reach us before due date & time of bid opening. Otherwise their bids shall be rejected.


This will supersede any clauses regarding Bid Security/EMD submission deadline mentioned anywhere else in the bid document /system.


If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be rejected.

Please refer “Special Purchase Condition/Instructions” attached in the Bidding Document for details.

Package in-charge mail ID

knsingh@ntpc.co.in, mukundsharma@ntpc.co.in

Nos. of files attached in “C folder” as part bidding documents

8 (Eight)

Address for communication

DGM (Purchase)

NTPC Kahalgaon Super Thermal Power Station,

Post-Kahalgaon STP,

Dist. - Bhagalpur-813214 (Bihar)

Contact No.: 9431215202/06429-226323

Fax No-06429-226644/226281

Tender Fee: Cost of Bidding/Tender Documents

Rs.1,181.00

View/download the Bidding/Tender document

Bidders can view/download bidding/tender documents by paying either On-Line or Off-line. For details please refer Mode of Payment for Tender Fee.

Mode of Payment

for Tender Fee/


Exemption of Tender Fee

  1. On-Line:

Vendors can view/download the tender/bidding document after logging in our e-tender site

      1. by clicking on “e-Tender” in home page of www.ntpctender.com or

      2. by directly going to the e-tender site in the following address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”


After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee. Detailed Procedure for paying Tender Fee has been mentioned in the “Bidder’s Manual (Page-9-13)” which is available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

  1. Off-Line: In case the vendor is willing to purchase tender document offline, DD/Banker’s Cheque should be made in favour of NTPC Ltd. preferably payable at SBI CSTPP Area Branch Colgong (Branch code:6949) or Allahabad Bank, Branch code:0211932, NTPC Township Branch and should be sent to reach NTPC, Kahalgaon in the address mentioned at Address for Communication mentioned above, before the sale close date and time.

  1. Exemption on Cost of Tender Document:


Bidders having SSI Registration of Bihar / SSI units (of other states) registered with the National Small Scale Industries Corporation shall be exempted from the payment of Tender Fee. Bidders seeking exemption should submit a Photocopy of valid registration certificate preferably attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details such as validity, stores etc. and request for exemption.


Such request letter should reach us before Tender Document Sale close date and time. Late receipt shall be rejected.


If the validity of the certificate has expired or the stores items not matching with the tendered items, run the risk of their tenders being passed over as ineligible for this concession/exemption. 


  1. Tender fee is non-refundable.



Note: “New Vendors” or “Vendors having only SAP vendor code” cannot download/view the tender document as per above procedure. These vendors have to follow the following procedure.


Downloading of Bidding Document


by vendors


who does not have SRM vendor code

Such Bidders can view/download the complete set of Bid document as per the following procedure.


Type of Vendor

Required Document for viewing/downloading our tender document

Vendors already having SAP vendor code, but does not have SRM Login ID and Password

Step-1: The agency has to furnish Duly Filled Annexure-2 (format given below). It should reach us at least Five working days prior to Last Date of Tender Fee Payment.

Step-2 SRM vendor code shall be sent to the agency through e-mail.

Step-3 After receiving SRM vendor Code, above procedure has to be followed for downloading / viewing tender document.

New Vendor

Who does not have even SAP Vendor Code


Step-1

The agency has to furnish the followings:

  1. Duly Filled Annexure-1 (format given below)

  2. PAN card scanned/photo copy (self Attested)

  3. EFT form(Format Given Below), duly filled and endorsed by their banker

  4. Cancelled Cheque

  5. Copy of Sales Tax Registration


All these should reach us at least Five working days prior to Last Date of Tender Fee Payment

Step-2 SRM vendor code shall be sent to the agency through e-mail.

Step-3 After receiving SRM vendor Code, above procedure has to be followed for downloading / viewing tender document.

Other Important Conditions:

  1. Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

  2. NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.

  3. NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/EMD Envelope due to any postal delay or delay, in any form, in transit.

  4. If the last date of “Selling of Bid document”/ “Bid Opening” coincides with holiday, the date will be shifted to the next working day.

Qualifying Requirements of the Bidder

Qualifying Requirement for bidder:

  1. The bidder must be a” manufacturer of CI Gate Valve & Deluge Valve” and successfully executed the supply of the same items to NTPC Stations/SEB’s/Other Govt./PSU/”NSE or BSE enlisted Company” during the last 07(seven) years ending last day of the month previous to the one in which applications are invited and should have executed at least one of the followings: :

Three similar Works each costing to not less than Rs.2.71 lakhs.

Or

Two similar works each costing to not less than Rs.3.39 Lakhs.

Or

One Similar work costing to not less than Rs.5.42 Lakhs.


  1. The Average annual financial turn over during last three(03) year ending 31st March of the financial year shall not be less than Rs.6.78 lakhs.

NOTES:

  1. Other income shall not be considered for arriving at annual turnover.

  2. In cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

  3. The word “Executed” means that bidder should have achieved the progress specified in the QR even if the total contract is not completed/closed. The same shall be supported by documentary evidence issued by the owner.

  4. Similar work means “Manufacturer of CI Valve & Deluge Valve” and successfully executed the supply of the same items to NTPC Stations/SEB’s/

Other Govt./PSU/”NSE or BSE enlisted Company”

GENERAL REQUIREMENTS (to be furnished)

  1. Copy of Sales Tax Registration & latest clearance certificate

  2. Latest audited Annual Report / Balance Sheet as per Q.R

  3. Proof of being Manufacturer

  4. Details of In-house Testing facilities

All documents including orders–cum-execution copy in support of QR.

NOTE: For details, Interested Bidders can down load/view bidding documents after paying tender fee or getting exemption on tender fee.















Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.



Form A

New Vender (prospective)



Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________



State: _________________ City: _______________________

Country: ______________

Pin: _________________



Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________



DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________



Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD of required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

Annexure No 2



Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:



Existing Vender Code with NTPC: ________________Pre ERP

Post ERP

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________



Bid Invitation number interested in: _________



DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State: _________________ City: ____________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

Annexure-3

e.f.t. Form

Bidder’s Name and Address: To,

NTPC Limited,

.............................................

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below

(to be filled in capital letters)

1. name of the beneficiary








































































  1. address






































































Pin Code







3 TELEPHONE NUMBER (WITH STD CODE)





































4. bank particulars

(a) bank name
























(b) bank telephone no. (with std code)














(C) BRANCH address






































































Pin Code











(d) bank fax no (with std code)




















  1. branch code











  1. 9 digit micr code of the bank branch (Enclose copy of a cancelled cheque)












  1. bank account number











  1. bank account type (tick one)



saving

current

loAn

cash credit

others



if others, specify,

5. permanent account number (pan)
























  1. e-mail address for Intimation regarding release of payments



I/We hereby declare that the particulars given above are correct and complete. If transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the owner responsible.

signature

(authorised signatory)

date________________ name_______________________

office stamp

bank certification:

It is certified that above mentioned beneficiary holds a bank account no. .................................... with our branch and the Bank particulars mentioned above are correct.

signature

(authorised signatory)

Date________________ Authorization No.:....................................

NAME: __________________________

Office stamp