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NTPC Limited

(A Govt. of India Enterprise)

Room no.16, R&D Building Annexe

A-8A, Sector-24, Noida, Uttar Pradesh-201301

Notice Inviting Tender (NIT)

NIT No: 40054023

A.NTPC invites on-line bids from eligible bidders for the below mentioned package, as per the scope of work briefly mentioned here in after.

B.Brief Details

Bid Invitation Number	40054023
NIT Date	10.03.2016
Name of the Job	PAN-NTPC TRANSPORTATION RATE CONTRACT

Document sale Commencement Date	15/03/2016
Document sale Close Date & Time	29/03/2016 up to 17:30Hr
Source NIT	NTPC LTD, ROOM No. 16, R&D Building, Plot no. A-8A,
	Sector-24, Noida, Uttar Pradesh 201301
Contract Classification	Works
Last Date and Time for Bid Submission	31.03.2016 at 13:00 Hrs
Bid Opening Date & Time (Technical)	31.03.2016 at 15:30 Hrs
Price Bid Opening Date & Time	PRICE Bid opening date shall be communicated separately to the
	technically qualified bidders.
Cost of bid document in INR	Rs 3000.00
EMD in INR	INR 30,53,000/-

NOTE: Bid are to be Submitted latest by Last Date and Time for Bid Submission mentioned above, beyond which System will not allow to submit the bid.

C.	Initial Steps for participation in our e-tender is as per the table mentioned below
Type of Vendor			Required for viewing our tender document
Vendors		already	1)	Before download/viewing our tender document, party has to pay requisite
having SRM vendor				tender fee either through payment gate way by clicking on “pay tender
code and Password				fee” after login in our SRM site or send Crossed Demand Draft/ Pay

				Order/Bankers Cheque in favour of NTPC Limited payable at Delhi /
				Noida (Uttar Pradesh) of requisite amount directly to us, which should
				reach us preferably three working days prior to Last Date of document
				sale period.

Vendors		already	1.	Duly Filled Annexure-1 (format given below) should reach us at least five
having SAP vendor				working days prior to Last Date of document sale period.
code,	but	does not	2)	Before download/viewing our tender document, party has to pay requisite
have SRM login id				tender fee either through payment gate way by clicking on “pay tender
and Password				fee” after login in our SRM site or send Crossed Demand Draft/Pay Order/
				Banker Cheque in favour of NTPC Limited payable at Delhi, Noida (Uttar
				Pradesh) of requisite amount directly to us, which should reach us
				preferably five working days prior to Last Date of document sale period
				with Duly Filled Annexure-1.
New Vendor neither			1.	Duly Filled Annexure-2 (format given below) and scanned/photo copy of

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	having any vendor	PAN card (self Attested) along with the detailed address and EFT form
	code in SAP nor	(Annexure-2A) with certification from the banker should reach us at least
	any SRM login ID	seven working days prior to Last Date of document sale period.
	and Password
	and Password	2. Before download/viewing our tender document, party has to pay requisite

		tender fee either through payment gate way by clicking on “pay tender
		fee” after login in our SRM site or send Crossed Demand Draft/Pay
		Order/Bankers Cheque in favour of NTPC Limited payable at Delhi /
		Noida (Uttar Pradesh) of requisite amount directly to us, which should
		reach us preferably seven working days prior to Last Date of document
		sale period with Duly Filled Annexure-2.

Note:

The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e-tender site SRM login site directly through below mentioned address.

‘ https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart’

They can also access our e-tender site(SRM login site) through www.ntpctender.com and clicking on Login (e-Tender).Bidders are also advised to go through in detail of the content in the links viz “Bidders Manual”, “Guidelines to Bidder” and “FAQs” in the said website

(NTPC-eTender)

Small Scale Industries registered with NSIC/OSIDC shall be exempted from payment of cost of tender document. This shall be subject to submission of a self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’.

NTPC takes no responsibility for any loss/delay/non-receipt of applications/ tenders sent by post.

I.TENDER/S HEREBY INVITED ON BEHALF OF NTPC LIMITED FOR THE WORK MENTIONED AT PAGE NO. 01 OF THIS NIT, FOR NTPC LIMITED, NOIDA.

A.A complete set of bid documents may be purchased by any interested bidder on submission of a written application and payment (non-refundable) of the cost of bidding documents as mentioned above in the form of a Crossed Demand Draft/Pay Order/ Banker Cheque in favour of NTPC Limited payable at Delhi / Noida (Uttar Pradesh). Cash payment/money order will not be accepted. Requests for tender documents must be sent to ‘address for communication’. Requests received after the last date as mentioned, due to delays of postal/courier services or requests without requisite cost of tender documents shall not be entertained

B.Small Scale Industries registered with NSIC/OSIDC shall be exempted from payment of cost of tender document. This shall be subject to submission of a self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’.

C.The bidding documents can also be downloaded from http://www.ntpctender.com on registration and online payment (non-refundable) towards cost of bidding documents and the downloaded documents can be used for bidding purpose.

D.Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified. The qualification status shall be examined by the tender committee during the process of bid evaluation.

E.Earnest Money Deposit(EMD)/Bid Security

Page 3 of 11 Bid Security/EMD and Letter Of Undertaking (format enclosed in the bid document ) shall be submitted in a sealed envelope, which should be superscribed “Name of Package…..”, NIT ref no. … due on date of Bid Opening : from ____________________________ (Name and Address of bidder).” , separately offline by the stipulated bid opening date and time at the address of communication given below. Any bid without an acceptable Bid Security/EMD shall be treated as non-of responsive by the employer and shall not be opened.

The EMD offered shall, at bidders option, be in the form of (i) A Crossed Demand Draft/Pay Order/Bankers Cheque in favour of NTPC Limited payable at Delhi / Noida (Uttar Pradesh) or (ii) an unconditional and irrevocable Bank Guarantee (BG) from any of the banks specified in the bidding documents. The format of Bank Guarantee towards bid security shall be in accordance with the ‘Proforma for BG’ included in the bidding documents. While getting the Bank

Guarantee issued, Bidders are requested to ensure compliance to the points mentioned in Bank Guarantee Verification Check List in the bidding documents. Bidders are required to fill up this check list and enclose the same along with the bank guarantee. EMD for an amount less than or equal to Rs.50,000.00 shall not be accepted in the form of bank guarantee. EMD shall not be accepted in any other form.

The bid security shall remain valid for a period of forty five (45) days beyond the original bid validity period or beyond any extension in the period of bid validity subsequently requested.

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY WITHIN THE SCHEDULED TIME SHALL BE REJECTED BY THE EMPLOYER AS BEING NON- RESPONSIVE AND BID SHALL NOT BE OPENED.

NSIC / SSI units and Registered Cooperative Societies of Land Oustees, for the items / services for which such units are registered, shall be exempted from payment of Bid Security / Earnest Money Deposit only. This shall be subject to submission of a self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’ in the EMD envelope.

II.SCOPE OF WORK :

Collection, transportation and delivery of miscellaneous items like Machinery, chemical, spares, consumables, steel, cement, furniture, general engineering items, fragile items and all other types of item required by thermal stations of NTPC. This includes:-

i)Collection of materials from supplier works/shop/go-down from anywhere of INDIA, transportation and it’s delivery to designated NTPC stations.

ii)Collection, transportation and Delivery of goods from one NTPC station to other (inter project transfer)

iii)Collection of imported consignments from docks/ports and delivery to designated NTPC stations.

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III.DETAILS OF WORK

iv)Collection of materials from supplier works/shop/go-down from anywhere of INDIA, transportation and it’s delivery to designated NTPC stations.

v)Collection, transportation and Delivery of goods from one NTPC station to other (inter project transfer)

vi)Collection of imported consignments from docks/ports and delivery to designated NTPC stations.

V QUALIFYING REQUIREMENTS (QR)

In addition to satisfactory fulfillment of the Qualifying requirements stipulated in Section –ITB (instruction to bidders) of bid documents, the bidder should also meet the qualifying requirements stipulated hereunder:

	Qualifying requirement
1	The bidder must be registered common carrier as per Carriage by Road Rules 2011 of Central
	Government of India.

2The bidder should be a recommended transporter of Indian Banks’Association .

3The bidder must have at least 70 (seventy) nos of offices/ Branches/ Godowns out of the locations mentioned in TABLE-A

4(a) The bidder should have at least 1(one) year of continuous experience during the last 07 ( seven) years as on date of opening of Techno-commercial proposal as an authorized transporter to Govt./public sector/ private sector companies/ institutions.

4(b) The bidder should have executed transport service contract of Rs 12.20 crores on cumulative basis (Through 1contract or more than 1 contracts, minimum value of each contract being Rs 50lakhs) during any continuous 12 month period within last 7 (seven) years as on date of techno-commercial bid opening.

Note :

a) The bidder has to submit an affidavit to the effect that their registration as common carrier is no suspended, revoked/ cancelled by the registering authority as on date of submission of bid as per provision o sub-section (2) of section 5 of the “The carriage by Road Act-2007”.

b)The word “Executed” means the bidder should have achieved the criteria specified even if the total contrac is not completed /closed.

c)In case, order(s) is/are under execution, the value of works executed till the date of opening of techno commercial bid as certified by the client shall be considered.

5The average annual turnover of the Bidder, in the preceding three (3) financial years as on date of Techno- Commercial bid opening, should not be less than INR 15.27 crores .(Rupees Fifteen crore twenty seven lacs only)

In case a Bidder does not satisfy the average annual turnover criteria, stipulated above on its own, its Holding Company would be required to meet the stipulated turnover requirements as above, provided that the Net Worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid –up share capital of the Holding Company. In such an event, the Bidder would be required to furnish along with its Techno-Commercial Bid, a letter of undertaking from the Holding

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Company, supported by the Holding Company’s Board Resolution, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

Net worth of the Bidder should not be less than 100% (hundred percent) of it’s paid up share capital as on the last day of the preceding financial year on the date of Techno-Commercial bid opening. In case the Bidder does not meet the Net Worth criteria on its own, it can meet the requirement of Net Worth based on the strength of its Subsidiary(ies) and/or Holding Company and/or Subsidiaries of its Holding Companies wherever applicable. In such case, the Net worth of the Bidder and its Subsidiary(ies) and /or Holding Company and/or subsidiary(ies) of the Holding Company, in combined manner should not be less than 100%(hundred percent) of their total paid up share capital. However individually, their Net worth should not be less than 75% (seventy five percent) of their respective paid up share capitals. For a Consortium/Joint Venture, Net worth of all Consortium/Joint Venture members in combined manner should not be less than 100% (hundred percent) of their paid up share capital however individually, their Net worth should not be less than 75% (seventy five percent) of their respective paid up share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined) = (X1+X2+X3)/(Y1+Y2+Y3) X 100

Where X1, X2,X3 are individual Net worth which should not be less than 75% of the respective paid up share capitals and Y1,Y2,Y3 are individual paid up share capitals

In case the Bidder is not able to furnish its audited financial statements, the Bidder can be considered acceptable provided the Bidder further furnishes the following documents for substantiation of its qualification:

Copies of the unaudited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of Holding Company.

A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed with the bidding documents, stating that the unaudited unconsolidated financial statements form part of the consolidated financial statements of the Holding Company.

In cases where audited results for the last financial year as on the date of Techno Commercial bid opening are not available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate form a practicing Chartered Accountant certifying its financial parameters, the audited results of three preceding consecutive financial years shall be considered for evaluating the financial parameters. Further, a Certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents stating that the financial results of the Company are under audit as on the date of Techno-commercial bid opening and the Certificate from the practicing Chartered Accountant certifying the financial parameters is not available.

IV. GENERAL TERMS AND CONDITIONS

1.DOCUMENTS TO BE SUBMITTED WITH TECHNICAL BID(to be attached in C Folder):

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Legible copies of the following documents duly signed by the authorized representative of the bidder are to be submitted in support of the qualifying requirement along with technical bid.

A)(i) Detailed Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned at (B) below

B)Documentary evidence issued by the employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills). An employer means Government / Large Industrial Organizations / Public Sector Enterprises.

C)Audited balance sheet and statement of profit & loss of last three financial years ending 31st March 2015 (namely 2012-13, 2013-2014 & 2014-15).

D)Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc with latest changes, if any.

E)Copy of Power of Attorney of Authorized Signatory (if applicable)

F)The bidder should have independent P.F. code number allotted by Regional Provident Fund Commissioner. Copy of PF code allotted by RPFC must be submitted with technical bid.

G)Copy of Sales Tax registration, Service Tax registration, STCC/TIN & PAN.

H)The bidder should possess Service Tax registration number

I)Certificate of compliance of qualifying parameters.

NTPC if so desire may verify the performance of the bidder from their respective clients.

2.Bids should be submitted by 1:00 pm on the scheduled date of opening (After 1:00 PM system will not allow) of technical bid and shall be opened online at 15:30 pm in presence of bidders or their authorised representative who wish to be present.

3.If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.

4.First EMD envelope shall be opened. Technical Bids of bidders who have submitted EMD in acceptable form to NTPC shall be opened online next. If the bidder qualifies as per the QR and terms and conditions of NIT, their price bid shall be opened on the date to be intimated after evaluation of technical bids.

5.No deviation will be allowed on price basis, period of completion, deduction of security deposit and other statutory deductions. Bids with such deviation shall be considered as non-responsive.

6.NTPC takes no responsibility for any loss/delay/non-receipt of tenders/Requests/EMD/any document sent by post. Offers received late/incomplete are liable for rejection. Sealed bids must be sent at the ‘address for communication’ only.

7.Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s capability and capacity to perform the contract, should the circumstance warrant such assessment in overall interest of the owner.

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Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e- tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: _______________

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Mobile NO:……………………………….

Bid Invitation number interested in: _________

DD/BC/Pay Order details as tender fee: Issuing Bank:

_____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD/BC/Pay Order Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

	___________________________________________________
State:	_________________	City: ____________________
Country:	______________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Tender fee payment can be given through DD/BC/Pay Order or payment Gateway.

In case the option of DD/BC/Pay Order is opted should be in favor of “NTPC Limited” payable at the Noida / Delhi.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

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Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name:	___________________________________________________
Address:	___________________________________________________
	___________________________________________________
	___________________________________________________
State:	_________________ City: _______________________
Country:	______________
Pin:	_________________
Telephone NO: _______________ Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Mobile NO:……………………………….

Bid Invitation number interested in: __________________

DD/BC/Pay Order details as tender fee: Issuing Bank:

_____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill up this form. Submit the forms along with a cancelled cheque to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD/BC/Pay Order of required amount.

DD/BC/Pay Order should be in favor of “NTPC Limited” payable at Noida / Delhi

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

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ANNEXURE-2A

(E.F.T)- Form

(TO BE RETURNED TO NTPC LTD)

To,

Finance & Accounts Department

NTPC Limited

EOC, Noida

Dear Sir,

Ref: AUTHORISATION OF ALL OUR PAYMNETS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.

We, hereby authorize NTPC Ltd, to make all our payments through Electronic Fund Transfer system. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS ONLY)

1.NAME OF THE BENEFICIARY

2.(a)ADDRESS

PIN CODE:

(b)NSIC/ SSI registration no. if any:…………………………… (If yes documents to be submitted)

(c)Type of Firm (Tick One)

Proprietary	Partnership	Company	Document to be
			submitted

3.TELEPHONE NO. WITH STD CODE / CELL NO (BENEFICIARY)

PHONE NO.

Mobile No

FAX NO.

4.BANK PARTICULARS

A)BANK NAME

B)BANK TELEPHONE NO. (WITH STD CODE)

C)BRANCH ADDRESS & BRANCH CODE OF THE BANK BRANCH CODE:

BRANCH NAME

ADDRESS:

PIN CODE

D)BANK FAX NO. (WITH STD CODE)

E)9 DIGIT MICR CODE OF THE BANK BRANCH

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F)11 DIGIT IFSC CODE FOR THE BANK BRANCH

F)BANK ACCOUNT NUMBER (ENCLOSE COPY OF A CANCELLED CHEQUE)

G)BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

PERMANENT ACCOUNT NUMBER (PAN) (ENCLOSE A SELF ATTESTED COPY OF PAN)

IF OTHERS, SPECIFY (TIN/VAT/SERVICE TAX REGN. NO. )

6.E-MAIL Address for Intimation regarding release of payments

I/ We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effect at all for reasons of incomplete or incorrect information, I/ We would not hold the Company responsible.

DATE

SIGNATURE (AUTHORISED SIGNATORY)

OFFICIAL STAMP

………………………………………………………………………………………………………………………........................................

NAME OF THE BENEFICIARY:

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank Account No. ………………………………………. with our branch and the Bank Particulars mentioned above are correct.

DATE

SIGNATURE (AUTHORISED SIGNATORY BANK)

Authorization No.: ……………………………………..

Name of the authorized signatory:

BANK OFFICIAL STAMP

Enclosures: 1) Cancelled Cheque of your bank account.

2)Photocopy of PAN (self attested).

3)Postal Address with Pin Code

4)Documents supporting to the status at 2(b) & (c)