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NTPC Limited

(A Govt. of India Enterprise)

Darlipali Super Thermal Power Project

Notice Inviting Tender ( NIT)

NIT No: 40047916

A.NTPC invites on-line bids from eligible bidders for the below mentioned package, as per the scope of work briefly mentioned here in after.

B.Brief Details

Bid Invitation Number	40047916
NIT Date	06.11.2015
Name of the Job	MAINTENANCE AND CATERING CONTRACT OF
	FIELD HOSTEL / BACHELOR ACCOMMODATION,
	DSTPP AT BIG BAZAAR, JHARSUGUDA
Estimated Cost in INR	Rs. 32.56 Lakh
Document sale Commencement Date	04.02.2016
Document sale Close Date	18.02.2016, 17.30 HRS
Source NIT	Darlipali Super Thermal Power Project, Darlipali, Odisha
Contract Classification	Services
Last Date of Queries, if any	29.02.2016 , 17.30 HRS
Last Date and Time for Bid Submission	04.03.2016 , 15.30 HRS
Bid Opening Date & Time (Technical)	04.03.2016 , 16.00 HRS
Price Bid Opening Date & Time	PRICE Bid opening date shall be communicated separately to the
	technically qualified bidders.
Cost of bid document in INR	Rs 900.00
EMD in INR	RS.66000.00

	C.	Initial Steps for participation in our e-tender is as per the table mentioned below
	Type of Vendor			Required for viewing our tender document
	Vendors		already	1)	Before download/viewing our tender document, party has to pay requisite
	having SRM vendor				tender fee either through payment gate way by clicking on “pay tender
	code and Password				fee” after login in our SRM site	or send Crossed Demand Draft/ Pay
					Order/Bankers Cheque in favour of NTPC Limited payable at Sundargarh,
					Odisha of requisite amount directly to us, which should reach us
					preferably three working days prior to Last Date of document sale period.
	Vendors		already	1.	Duly Filled Annexure-1 (format given below) should reach us at least five
	having SAP vendor				working days prior to Last Date of document sale period.
	code,	but does not		2)	Before download/viewing our tender document, party has to pay requisite
	have SRM login id
					tender fee either through payment gate way by clicking on “pay tender
	and Password
					fee” after login in our SRM site	or send Crossed Demand Draft/Pay
					Order/ Banker Cheque in favour of NTPC Limited payable at Sundargarh,
					Odisha of requisite amount directly to us, which should reach us
					preferably five working days prior to Last Date of document sale period
					with Duly Filled Annexure-1.
	New Vendor neither			1. Duly Filled Annexure-2 (format given below) and scanned/photo copy of
	having		any vendor		PAN card (self Attested) along with the detailed address and EFT form

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code in SAP nor	(Annexure-2A) with certification from the banker should reach us at least
any SRM login ID	seven working days prior to Last Date of document sale period.
and Password	2. Before download/viewing our tender document, party has to pay requisite
	tender fee either through payment gate way by clicking on “pay tender
	fee” after login in our SRM site or send Crossed Demand Draft/Pay
	Order/Bankers Cheque in favour of NTPC Limited payable at Sundargarh,
	Odisha of requisite amount directly to us, which should reach us
	preferably seven working days prior to Last Date of document sale period
	with Duly Filled Annexure-2.
Note:

The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e-tender site SRM login site directly through below mentioned address.

‘ https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart’

They can also access our e-tender site(SRM login site) through www.ntpctender.com and clicking on Login (e-Tender).Bidders are also advised to go through in detail of the content in the links viz “Bidders Manual”, “Guidelines to Bidder” and “FAQs” in the said website

(NTPC-eTender)

Small Scale Industries registered with NSIC/OSIDC shall be exempted from payment of cost of tender document. This shall be subject to submission of a self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’.

NTPC takes no responsibility for any loss/delay/non-receipt of applications/ tender documents sent by post.

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I.TENDERS ARE HEREBY INVITED ON BEHALF OF NTPC LIMITED FOR THE FOLLOWING WORK FOR NTPC LIMITED, DARLIPALI SUPER THERMAL POWER PROJECT, SUNDARGARH, ODISHA.

NAME OF WORK			ESTIMATED	BID	EARNEST	TECH.BOD
			COST	DOCUME	MONEY (RS)	--------------
				NT SALE	---------------------	PRICE
			COMPLETION
				PERIOD	COST OF BID	BOD
			PERIOD
					DOCUMENT(RS.)	(*)
Maintenance		And	Rs.32.56 Lakh		66000.0	04.03.2016
Catering	Contract	of		04.02.2016		At 16:00Hr
Field Hostel / Bachelor
Accommodation			24 (Twenty	to	900.00
DSTPP at	Big Bazar,		Four) Months	18.02.2016		*
Jharsuguda

Note: 1. (*) PRICE Bid opening date shall be communicated separately only to the qualified bidders.

2. Bid are to be Submitted latest by 04.03.2016 up to 15:30 Hr, beyond which System will not allow to submit the bid

A.A complete set of bid documents may be purchased by any interested bidder on submission of a written application and payment (non-refundable) of the cost of bidding documents as mentioned above in the form of a Crossed Demand Draft/Pay Order/ Banker Cheque in favour of NTPC Limited payable at Sundargarh, Odisha. Cash payment/money order will not be accepted. Requests for tender documents must be sent to ‘address for communication’. Requests received after the last date as mentioned, due to delays of postal/courier services or requests without requisite cost of tender documents shall not be entertained

B.Small Scale Industries registered with NSIC/OSIDC shall be exempted from payment of cost of tender document. This shall be subject to submission of a self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’.

C.The bidding documents can also be downloaded from http://www.ntpctender.com on registration and online payment (non-refundable) towards cost of bidding documents and the downloaded documents can be used for bidding purpose.

D.Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified. The qualification status shall be examined by the tender committee during the process of bid evaluation.

E.Earnest Money Deposit(EMD)/Bid Security

Bid Security/EMD and Letter Of Undertaking (format enclosed in the bid document ) shall be submitted in a sealed envelope, which should be superscribed “ Maintenance And Catering Contract of Field Hostel / Bachelor Accommodation DSTPP at Big Bazar, Jharsuguda ”, BIN ref no.

40047916 due on date of Bid Opening : 04.03.2016 from ____________________________ (Name and Address of bidder).” , separately offline by the stipulated bid opening date and time at the address of communication given below. Any bid without an acceptable Bid Security/EMD shall be treated as non-of responsive by the employer and shall not be opened.

Page 4 of 12 The EMD offered shall, at bidders option, be in the form of (i) A Crossed Demand Draft/Pay Order/Bankers Cheque in favour of NTPC Limited payable at Sundargarh, Odisha or (ii) an unconditional and irrevocable Bank Guarantee (BG) from any of the banks specified in the bidding documents. The format of Bank Guarantee towards bid security shall be in accordance with the

‘Proforma for BG’ included in the bidding documents. While getting the Bank Guarantee issued,

Bidders are requested to ensure compliance to the points mentioned in Bank Guarantee Verification Check List in the bidding documents. Bidders are required to fill up this check list and enclose the same along with the bank guarantee. EMD for an amount less than or equal to Rs.50,000.00 shall not be accepted in the form of bank guarantee. EMD shall not be accepted in any other form.

The bid security shall remain valid for a period of forty five (45) days beyond the original bid validity period or beyond any extension in the period of bid validity subsequently requested.

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY WITHIN THE SCHEDULED TIME SHALL BE REJECTED BY THE EMPLOYER AS BEING NON- RESPONSIVE AND BID SHALL NOT BE OPENED.

NSIC / SSI units and Registered Cooperative Societies of Land Oustees, for the items / services for which such units are registered, shall be exempted from payment of Bid Security / Earnest Money Deposit. This shall be subject to submission of a self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’ in the EMD envelope.

I.SCOPE OF WORK :

MAINTENANCE AND CATERING CONTRACT OF FIELD HOSTEL / BACHELOR ACCOMMODATION DSTPP AT BIG BAZAR, JHARSUGUDA

II. SALIENT TECHNICAL FEATURE :

Darlipali Super Thermal Power Project (DSTPP) is a Unit of NTPC Limited, in Tangarpali Block under, Sundargarh Sadar Sub-Division of Sundargarh Dist of ODISHA.

NTPC/DSTPP Located North of Raigarh- Jharsuguda NH-200 and is approachable from Gandhi Chowk (near Brajrajnagar) through 15 KMs long single lane village road.

Nearest major Towns : Jharsuguda about 25 KMs, Sundargarh about 28 KMs Nearest Railway Station: Brajrajnagar 20 KMs, Jharsuguda about 25 KMs Nearest Airport : Raipur (Chhattisgarh) 300 KMs, Bhubaneswar 330 KMs PROPOSED CAPACITY : Phase - I: 2 Units each 800 MW - Total 1600 MW

III. DETAILS OF WORK

MAINTENANCE AND CATERING CONTRACT OF FIELD HOSTEL / BACHELOR ACCOMMODATION DSTPP AT BIG BAZAR, JHARSUGUDA

IV QUALIFYING REQUIREMENTS

Qualifying Requirements (QR) for Bidders:

In addition to satisfactory fulfilment of the Qualifying Requirements stipulated in Section – ITB (Instruction to Bidders) of the Bid Documents, the bidders should also meet the qualifying requirements stipulated hereunder:

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1.GENERAL REQUIREMENTS:

1.1The Bidder may be a proprietary firm, Partnership firm, limited Company, Registered Cooperative Society, Corporate body legally constituted possessing the required licenses, registration etc. as per law valid for at least for 12 months from the date of the opening of tender.

1.2The bidder must have experience of Running Maintenance and catering services of Guest House/ Transit Camp / Management Training Institute of Central Govt. Deptts. / PSUs /Large Organizations of repute/ 2 star (or above star) hotel for last 3 years ending 31st March 2015.

1.3Average Annual financial turnover during the last 3 years, ending 31st March of the previous financial year, should be at least 30% of the estimated cost (approx. Rs. 9,76,810.00)

AND

1.4 Experience of having successfully completed similar works during last 7 years ending last day of month previous to the one in which applications are invited should be either of the following:

a)Three similar completed works, each costing not less than the amount equal to 40% of the estimated cost (Rs. 13,02,414.00) OR

b)Two similar completed works, each costing not less than the amount equal to 50% of the estimated cost (Rs. 16,28,017.00) OR

c)One similar completed work costing not less than the amount equal to 80% of the estimated cost (Rs. 26,04,827.00).

“Similar Completed Works’ means “ Running, Maintenance and Catering Services of Guest House / Transit Camp / Training Institute of Central Govt. Deptts / PSUs /Large Organisations of repute / 2 Star (or above star) Hotels having minimum 29 Nos. of rooms (80% of existing FH) during last seven years.”

Note:-

•Further, for completed similar works, agency shall submit copies of work-order along with successful completion certificate, (TDS if applicable) as a documentary proof, otherwise bid may be summarily rejected.

•The completed cost of the work may be updated @ 8% compounded for each completed year ending March 31.

•Bidder should attach self attested certificates along with tender on the date of the submission for assessing pre-qualification.

•The Bidder should submit Documentary proof related to minimum requirements as stated above in separate envelop along with the bid.

•It may also be noted that lowest bidder has to produce original certificates for verification before award of the work.

1.5Bidder shall provide documentary evidence of Service Tax, VAT registration, PF registration, ESIC registration (wherever applicable) and power of attorney at the time of bidding. Necessary registration with local bodies under Shops & Establishment Act or other applicable acts of State

Page 6 of 12 / Central Govt. authorities for providing Catering/Guesthouse related activities, if applicable, shall be obtained by the agency before commencement of work and submitted to EIC for verification.

1.6Bidders shall provide such evidence of their continued eligibility, satisfactory to the Company, as the Company shall reasonably demand any time within the currency of the contract.

1.7The Bidder shall submit attested copies of original documents defining the constitution or legal status, place of registration, and principal place of business; written power of attorney of the signatory of the Bid to commit the Bidder; along with the bid.

2. CONTRACT ELIGIBILITY CRITERIA:

Further, the contract eligibility includes the following:

2.1Experience on similar completed works executed during the last seven years and details like monetary value, clients, proof of successful completion.

2.2Documentary evidence of adequate financial standing, Certified by Bankers, Audited Profit & Loss A/c and Balance sheet, Annual turnover in last three years, access to adequate working capital. In case where audited results of last (preceding) financial year is not available, certificate of financial statement from a Chartered Accountant shall also be considered acceptable.

2.3On the Guest house contract works of NTPC, the agency shall deploy its own regular employees and no sub-contracting, in any form is allowed. Key personnel available and proposed to be engaged for management and supervision of the Guest House / Transit Camp, their qualification and experience- valid certificates by a recognised university, technical board or Ministry of Government of India would only be taken cognizance of.

2.4The minimum qualification and experience* of the personnel proposed to be engaged may be as under-

Manager-Diploma in Hospitality Management or Hotel Management with min 3 years of experience

OR

Graduate with min 7 years of experience OR

12th pass with min 10 years of experience

Supervisor: Graduate and min 2 years of experience OR

12th pass and min 5 years of experience

Cook: 8th pass and min 5 years of experience

Bearer: 8th pass and min 2 years of experience

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Sweeper / Cleaner / Housekeeping Staff: Literate (At least should be able to speak and read local languages)

*- Experience should be in Guest House / Transit Camp / Management Training Institute of Central Govt Deptts / PSUs/ Large Organisations of repute / 2 Star ( or above star) Hotels. Further, the character and antecedent report of the personnel proposed to be engaged should be clean. It shall be the responsibility of the agency to submit to NTPC, such verification report in respect of the staff proposed to be engaged, from a statutory authority, before deployment of the person on the work.

2.5 Information regarding projects in hand, current litigation, orders regarding exclusion/expulsion or black listing, if any.

IV. GENERAL TERMS AND CONDITIONS

1.DOCUMENTS TO BE SUBMITTED WITH TECHNICAL BID (to be attached in C Folder):

Legible copies of the following documents duly signed by the authorized representative of the bidder are to be uploaded submitted in support of the qualifying requirement along with technical bid.

A)(i) Detailed Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned at (B) below

B)Documentary evidence issued by the employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills). An employer means Government / Large Industrial Organizations / Public Sector Enterprises.

C)Audited balance sheet and profit & loss account of last three financial years ending 31st March 2015 (namely 2012-13 , 2013-14 & 2014-2015).

D)Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc with latest changes, if any.

E)Copy of Power of Attorney of Authorized Signatory (if applicable)

F)The bidder should have independent P.F. code number allotted by Regional Provident Fund Commissioner. Copy of PF code allotted by RPFC must be submitted with technical bid.

G)Copy of Sales Tax registration, Service Tax registration, STCC/TIN & PAN.

H)The bidder should possess Service Tax registration number

I)Certificate of compliance of qualifying parameters.

NTPC if so desire may verify the performance of the bidder from their respective clients.

2.Bids should be submitted by 3.30 pm on or before the scheduled date of opening (After 3.30PM system will not allow) of technical bid and shall be opened online at 4.00 pm , in presence of bidders or their authorised representative who wish to be present.

3.If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.

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4.First EMD envelope shall be opened. Technical Bids of bidders who have submitted EMD in acceptable form to NTPC shall be opened online next. If the bidder qualifies as per the QR and terms and conditions of NIT, their price bid shall be opened on the date to be intimated after evaluation of technical bids.

5.No deviation will be allowed on price basis, period of completion, deduction of security deposit and other statutory deductions. Bids with such deviation shall be considered as non-responsive.

6.NTPC takes no responsibility for any loss/delay/non-receipt of tenders/Requests/EMD/any document sent by post. Documents received late/incomplete are liable for rejection. Sealed envelopes must be sent at the ‘address for communication’ only.

7.Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s capability and capacity to perform the contract, should the circumstance warrant such assessment in overall interest of the owner.

8.NTPC reserve the right to reject or accept any tender without assigning any reasons thereof.

9.Above details are only indicative. Other detailed terms and conditions shall be as per our tender documents. Interested bidders are advised to visit the site and familiarize themselves with the site conditions.

10.Parties blacklisted / banned by any NTPC Unit / Corporate Centre as well as other Public Sector / Government Agencies are NOT eligible to participate.

11.Help Line: Kindly get in touch with following persons for any enquiries pertaining to the

NIT for the package :

(i) Shri. V Chandrasekhar, AGM(C&M)Mob.		No:	09440918765	email:
vchandrasekhar02@ntpc.co.in
(ii) Shri N R Pradhan	, Dy. Manager(C&M) Mob.		No.:0943962104	email:

nrpradhan@ntpc.co.in

ADDRESS FOR COMMUNICATION:

AGM (Contracts & Materials) I/C

NTPC Limited / Darlipali Super Thermal Power Project

At/Post: PO: DARLIPALI, Via Zinc Nagar

Dist: Sundargarh Pin Code-770072, Odisha

Phone No.: 06622-262633 / 262667, Fax No.: 06622-262627

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Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e- tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: _______________

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Mobile NO:……………………………….

Bid Invitation number interested in: _________

DD/BC/Pay Order details as tender fee: Issuing Bank:

_____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD/BC/Pay Order Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

	___________________________________________________
State:	_________________	City: ____________________
Country:	______________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Tender fee payment can be given through DD/BC/Pay Order or payment Gateway. In case the option of DD/BC/Pay Order is opted should be in favor of “NTPC Limited” payable at the Sundargarh

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

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Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name:	___________________________________________________
Address:	___________________________________________________
	___________________________________________________
	___________________________________________________
State:	_________________ City: _______________________
Country:	______________
Pin:	_________________
Telephone NO: _______________ Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Mobile NO:……………………………….

Bid Invitation number interested in: __________________

DD/BC/Pay Order details as tender fee: Issuing Bank:

_____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill up this form. Submit the forms along with a cancelled cheque to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD/BC/Pay Order of required amount.

DD/BC/Pay Order should be in favor of “NTPC Limited” payable at the Sundargarh

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

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ANNEXURE-2A

(E.F.T)- Form

(TO BE RETURNED TO NTPC LTD)

To,

Finance & Accounts Department

NTPC Limited

Darlipali STPP , Sundargarh

Dear Sir,

Ref: AUTHORISATION OF ALL OUR PAYMNETS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.

We, hereby authorize NTPC Ltd, to make all our payments through Electronic Fund Transfer system. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS ONLY)

1.NAME OF THE BENEFICIARY

2.(a)ADDRESS

PIN CODE:

(b)NSIC/ SSI registration no. if any:…………………………… (If yes documents to be submitted)

(c)Type of Firm (Tick One)

Proprietary	Partnership	Company	Document to be
			submitted

3.TELEPHONE NO. WITH STD CODE / CELL NO (BENEFICIARY)

PHONE NO.

Mobile No

FAX NO.

4.BANK PARTICULARS

A)BANK NAME

B)BANK TELEPHONE NO. (WITH STD CODE)

C)BRANCH ADDRESS & BRANCH CODE OF THE BANK BRANCH CODE:

BRANCH NAME

&

ADDRESS:

PIN CODE

D)BANK FAX NO. (WITH STD CODE)

E)9 DIGIT MICR CODE OF THE BANK BRANCH

F)11 DIGIT IFSC CODE FOR THE BANK BRANCH

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F)BANK ACCOUNT NUMBER (ENCLOSE COPY OF A CANCELLED CHEQUE)

G)BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

5.

PERMANENT ACCOUNT NUMBER (PAN) (ENCLOSE A SELF ATTESTED COPY OF PAN)

IF OTHERS, SPECIFY (TIN/VAT/SERVICE TAX REGN. NO. )

6.E-MAIL Address for Intimation regarding release of payments

I/ We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effect at all for reasons of incomplete or incorrect information, I/ We would not hold the Company responsible.

DATE

SIGNATURE (AUTHORISED SIGNATORY)

OFFICIAL STAMP

………………………………………………………………………………………………………………………........................................

NAME OF THE BENEFICIARY:

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank Account No. ………………………………………. with our branch and the Bank Particulars mentioned above are correct.

DATE

SIGNATURE (AUTHORISED SIGNATORY BANK)

Authorization No.: ……………………………………..

Name of the authorized signatory:

BANK OFFICIAL STAMP

Enclosures: 1) Cancelled Cheque of your bank account.

2)Photocopy of PAN (self attested).

3)Documents supporting to the status at 2(b) & (c)