Mandatory Information

APCPL invites sealed bids for its INDIRA GANDHI SUPER THERMAL POWER PROJECT (IGSTPP), JHAJJAR from reputed contractors/agencies who fulfill the Qualifying Requirements stipulated below, for the following Package:

Table - A

NOTE: I. The bid documents shall be on sale from 29/01/2016 to 19/02/2016 and shall be received upto 14.30Hrs. on 29/02/2016 and shall be opened on same day at 3.00 PM

II. Cost of Tender documents shall be in the form DD payable at Jharli / Bahadurgarh, in favour of “APCPL”

PART- I: QUALIFYING REQUIRMENT

1. Technical Criteria:

The bidder should have executed the work of “Maintenance/ Overhauling jobs of Control & Instrumentation (C&I)” for Gas based/ Coal based Thermal Power Plant of unit size 200 MW or more of NTPC/ APCPL/ PSUs/ State Electricity Boards/ Govt. / Semi Govt. / Reputed Pvt. Companies during the last seven years ending last day of the month previous to the date of issue of the NIT of either of the following:

1. Three Contracts of value not less than Rs. 27.97 Lakh each.

OR

2. Two Contracts of value not less than Rs. 34.96 Lakh each.

OR

3. One Contract of value not less than Rs. 55.94 Lakhs.

2. Financial Criteria:

The average annual turnover of the Bidder, in the preceding three (3) financial years as on date of NIT, shall not be less than Rs. 69.93 Lakh.

Notes:

1. The word executed means that the bidder should have achieved the progress specified in the QR even if the total contract/order is not completed.

2. Other income will not be considered for arriving at the annual turnover indicated above.

3. In case the audited results for the last financial year is not available, certified financial statement from a practicing Chartered Accountant shall also be acceptable.

PART-II : GENERAL REQUIREMENTS:

1. The bidder should have valid PAN, Service Tax registration, PF Registration etc. It may be clearly noted that first payment shall be released only after submission of these documents.

2. Bid documents can be obtained from the address given at Sl No 24 on any working day between 9.00 hrs. to 18.00 hrs. during the bid document sale period. A request on bidder’s own letter head along with cost of bid document (Non-refundable) in the form of DD in the favor of “APCPL” payable at “Bahadurgarh/Jharli” is to be submitted for obtaining the bid documents. Offers are to be submitted in two parts latest by 14-30 hrs. of bid opening dates as indicated in Table - A.

3. The bids shall be received up to 2.30 P.M. on due date of bid-opening in the office of AGM (C&M) APCPL, JHARLI and shall be opened at 3.00 P.M. on the dates as stipulated above in the presence of those bidders who wish to be present. If the date of opening happens to be a closed holiday, bids shall be received till next working day up to 2.30 PM and opened on the next working day.

4. Request for Tender Documents received after the last date of sale of tender documents, due to delay on account of postal/courier service or without requisite amount of tender fee shall not be entertained.

5. Detailed specifications of jobs including scope of work and all terms and conditions of NIT are given in tender documents.

6. The bidding documents shall be issued to all bidders upon their depositing the requisite cost of bidding documents along with request letter without prima-facie examination of qualification status the qualification status shall be examined by the tender committee only during the process of evaluation. However, such issue of tender documents will not automatically mean that bidders are considered qualified.

7. For fulfilling the Qualifying Requirements, intending bidder shall be required to submit the following documents along with their technical bid.

1. EMD & LOU (Letter of Undertaking) in prescribed forms.

b) IT returns filed/Annual Report (Balance Sheet and Profit & Loss Account) of last three financial years/any other documents showing Turnover.

c) Copies of Work Orders/ Award Letters covering awarded value, detailed scope of work/terms & conditions/ bill of Quantities along with proof of execution/completion certificate as per above Qualifying Requirement. The bidder shall provide the reference list with contact address.

d) Firm’s documents like Memorandum & Articles of association/ Partnership/ Proprietorship Deed/Certificate of Incorporation etc., with latest changes if any.

e) Income Tax Permanent Account Number (PAN), Sales tax/Service Tax Registration Numbers.

8.0 TENDER SUBMISSION:

8.1 Tender will be submitted in 'THREE' separate sealed envelopes as below: All the three ((3) envelopes should be numbered clearly and super scribed with our NIT number, date, Bid opening Date and bidder’s name and address. All three envelopes may be enclosed within a single envelope; however bidder should mention the related details on this envelope.

Envelope -I shall contain EMD (Earnest Money Deposit / Bid Guarantee) and letter of undertaking.

Envelope- II shall consist of QR (Qualifying Requirements) documents, Technical offer, If PAN, Service Tax registrations are already available, same may be enclosed along with.

Envelope-III shall consist of Price Bid including commercial deviation, if any.

8.2 Above three envelopes enclosed in the one envelop clearly super scribing NIT details and contents inside the envelope (Envelope-I, Envelope-II & Envelope-III) details shall be submitted by the bidder up to 14.30 hours on schedule date indicated in Table-A.

9.0 TENDER OPENING

9.1 First Part of Opening:

1. Envelope-I (EMD) and Letter of Undertaking (LOU) will be opened at 15.00 hours on the day set for submission of tenders.

2. Envelope-II (QR documents / Technical offer) shall be opened on the same day only of the bidders whose EMD and Letter of Undertaking (LOU) are found in order. 

Note:

(i) All the supporting documents should be certified / attested by the bidder.

(ii) In case the bidder fails to submit the documents in support of meeting the qualifying requirements (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected and their commercial bid shall be returned.

9.2 Second Part of Opening:

Envelope-III: -The commercial bids of only those parties shall be opened who meets Qualifying requirements and specifications. It shall be opened on a fixed date which will be intimated separately to only those parties who qualify in line with the qualifying requirements & specifications.

10.0 Tenders shall be opened in presence of bidder/s, who may wish to be present.

11.0 APCPL takes no responsibility for delay, loss or non-receipt of tender documents sent by post/courier.

12.0. APCPL reserves the right to assess the capability and capacity of the bidders. Intending parties are advised to visit the APCPL/IGSTPP site to familiarize themselves with nature and quantum of work and site conditions.

13.0. The bidders meeting the qualifying requirements (Technically qualified) may be considered for registration/ Enlistment for similar requirements in future for a period of three years.

14.0 Tender papers are not transferable.

15.0 The work executed means that the bidder should have achieved the progress specified in the Q.R. even if the total contract is not completed / closed. The same shall be supported by documentary evidence issued by the owner.

16.0 The bidder should either be a company Registered under the Companies Act 1956 or a partnership / proprietorship firm.

17.0 Bid not accompanied with requisite bid guarantee in a separate sealed envelope or bids accompanied by bid guarantee of inadequate value shall not be entertained. In such cases bids shall be returned to the bidders without being opened. 

18.0 If the bid guarantee is in the form of Bank guarantee (BG), the bank should be from the list of banks whose bank guarantee is acceptable to APCPL and should be checked WHETHER THE STAMP PAPER FOR THE BANK GUARANTEE IS PURCHASED IN THE NAME OF THE BID GUARANTEE ISSUING BANK AND THE BANK GUARANTEE SHOULD BE SUBMITTED IN SPECIFIED FORMAT ONLY ALONG WITH BANK GUARANTEE VERIFICATION CHECK LIST. The Bank Guarantee verification check list should have been filled, signed and stamped by the bidder. The format of Bank Guarantee & Bank Guarantee verification check list is available with tender documents.

19.0 APCPL reserves the right to extend the date for submission & opening of bids without assigning any reason thereof at its sole discretion. 

20.0 Issuance of tender documents does not automatically mean that the bidders are considered qualified. APCPL shall evaluate the qualifying requirements of each bidder as per NIT after opening of Technical Bid and the bids of the bidder who is not meeting the qualifying requirements shall not be opened and the price bid shall be returned to the bidder without being opened.

21.0 Not withstanding anything stated above, the owner reserves the right to assess the bidder`s capability and capacity to perform the contract, should the circumstances warrant such assessment in the overall interest of APCPL Ltd and decision of APCPL in this regard shall be final.

22.0. APCPL reserves the right to accept or reject any or all tenders without assigning any reasons thereof. In such Circumstances, EMD only shall be returned without any additional financial liability to APCPL If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.

23.0. Small Scale Industries registered with NSIC/SSIDC (Registered in Haryana) shall be exempted from payment of cost of tender documents and Earnest Money Deposit (EMD) subject to submission of copy of valid registration giving details, monetary limits.

Any bid not accompanied by an acceptable bid security and Letter of Undertaking (LOU) in a separate sealed envelope may be rejected by the APCPL as being non-responsive and returned to the bidders without being opened.

24.0 Address for Correspondence:

Additional General Manager(C&M)

INDIRA GANDHI SUPER THERMAL POWER PROJECT

ARAVALI POWER COMPANY PRIVATE LIMITED

P.O. - Jharli, Dist. - Jhajjar

HARYANA 124141

PHONE NO: 01251-266238/266363/266225

FAX NO: 01251-266202/266266

Email: kumudkumari@ntpc.co.in, prashantgupta@ntpc.co.in, vkgarg01@ntpc.co.in