NTPC Limited

PAKRI BARWADIH

(A Govt. of India Enterprise)

PAKRI BARWADIH COAL MINING PROJECT

Ujjwal Complex, Pugmil Road

Dist. Hazaribag, Jharkhand-825301

Phone No- 06546-270808/267808 Fax No- 06546-270808 Email: akmohanty02@ntpc.co.in /chandrashekhar51@ntpc.co.in/rabitudu@ntpc.co.in

Ref: No.:1040/C&M/PB/IT/15-16/1296

(DOMESTIC COMPETITIVE BIDDING)

NTPC Limited invites application for issue of Bid documents for the following work:

NIT Subject	Development of complete Land MIS System
	(Hardware and Software both) of Land Records,
	PAPs, Annuity and other R&R benefits for PB,
	CB & KD CMP for better management of data.
NIT No.	40050416
Estimated Cost	85,20,020.09
Completion Period	19 Months
Earnest Money Deposit (INR)	1,90,000.00
Cost of Tender Documents (INR)	1283.00
Bid Document Sale Start Date	21.01.2016 10:00 Hrs
Bid Document Sale Close Date	12.02.2016 17:00 Hrs
Last Date for asking clarification	18.02.2016 17:00 Hrs
Last Date & Time for Receipt of Bids	22.02.2016 15:00 Hrs
Technical Bid Opening Date & Time	22.02.2016 15:30 Hrs
Price Bid Opening Date & Time	Shall be intimated separately by NTPC

QUALIFYING REQUIREMENTS for “Development of complete Land MIS System (Hardware and Software both) of Land Records, PAPs, Annuity and other R&R benefits for PB, CB & KD CMP for better management of data”

1.Financial Criteria:

(a)The average annual turnover of the Bidder in the preceding three (03) financial years as on date of Techno-commercial bid opening, should not be less than INR 86.96 Lacs (excluding the cost of maintenance and training).

(b)The bidder must have successfully executed works of “Development of MIS System” during the last 07 years as on date of bid opening, with executed value either of the following:

i.Single order with executed value not less than Rs. 69.57 Lacs or

ii.Two orders with executed value not less than Rs. 43.48 Lacs each or

iii.Three orders with executed value not less than Rs. 34.78 Lacs each.

Notes:

a)In Clause (1) of Financial Criteria above, other income shall not be considered for arriving at annual turnover.

b)In Clause (2), of Financial Criteria, if the qualifying work is completed during last 07 years as specified above, even if it is started earlier, the same will be considered as meeting the qualifying requirement.

c)The word executed as mentioned on Qualifying Requirement (QR) means that bidder should have achieved the progress specified in QR even if total order is not completed/closed. The same shall be supported by documentary evidence issued by owner.

d)In cases where audited results for the preceding financial years are not available certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

SALIENT TECHNICAL FEATURES:

Salient Technical features of the services covered in the NIT -40050416 are mentioned below. These salient technical features are mentioned only to facilitate the prospective bidders to prima facie understand the requirements under and shall not in any way limit or alter the scope of work and services covered in the Bidding Documents. Detailed provisions in regard of scope of work and technical features/specification of services, contained in the Bidding Documents shall be final and binding. The proposed subject work is “Development of complete Land MIS System (Hardware and Software both) of Land Records, PAPs, Annuity and other R&R benefits for PB, CB & KD CMP for better management of data”.

The scope of work generally consists Development of complete Land MIS System (Hardware and Software both) of Land Records, PAPs, Annuity and other R&R benefits for PB, CB & KD CMP for better management of data completely covering the following:

a)SRS Development + ER Diagram + wireframe.

b)CBA Section development, designing, development, implementation.

c)LA Section development, designing, development, implementation.

d)GM Land and GMJJ Land Section Development.

e)Forest Land Section Development.

f)R&R Annuity Section development, designing, implementation.

g)Admin Panel development

h)Old data in the system will be uploaded through CSV/XLS format.

i)Hardware/Network configuration. Payment upon completion

j)Testing & Debugging and Final sign – off

GENERAL CONDITIONS:

1.0Tender documents shall be issued to intending bidders on request. However, such issue of tender documents shall not construe that the bidders are considered qualified. Pre qualification will be reviewed at the time of bid evaluation.

2.0Work Order / Award letter / Purchase Order with Value along with relevant proof of execution / Completion Certificate, Scope of Work and Bill of Quantity are to be submitted along with Technical Bid in support of meeting the qualifying requirement.

I.Balance sheet, Profit and Loss account for previous 03 financial years.

II.Necessary documents in support of other QR Criteria.

3.0Tender documents are available on NTPC e-Tender site. Bidders are required to have an User ID and password for accessing NTPC e-Tender site (vendor may change the password subsequently). To obtain the User ID & password, the bidders are supposed to have a SRM vendor code allotted by NTPC. Any prospective bidder who is not a service provider of NTPC and interested in participating in e-Tenders in NTPC may submit completely filled-in Form A along with following documents to the Package- in-charge/Contact person as mentioned in the Bid Invitation:

i.copy of PAN card,

ii.Vendor details and EFT form completely filled in as per the format enclosed

iii.A cancelled cheque.

Subsequently, after creation of SRM vendor code, the agency will be intimated its User ID & password over through the e-mail as provided. Moreover, any prospective bidder who is already a service provider of NTPC but does not have SRM vendor code and interested in participating in e- Tenders of NTPC are required to submit Form B to the Package- in-charge/Contact person as mentioned in the Bid Invitation.

4.0To obtain the tender documents, non-refundable tender fee(i.e. cost of bid document) can be paid through online payment gateway or through DEMAND DRAFT/PAY ORDER/BANKER’S CHEQUE drawn in favour of “NTPC Ltd.” payable at STATE BANK OF INDIA, HAZARIBAG (Br. Code No. 00090) or any other Public Sector Banks at Hazaribag. The non-refundable tender fee in the form of demand draft/pay order/banker’s cheque (as the case may be) shall be accompanying other documents as mentioned at cl. 3.0 above if the prospective bidder has to obtain the necessary SRM vendor code.

5.0Eligible Micro and Small Enterprises (MSEs) registered with National Small Scale industries Corporation. (NSSIC) or Units registered With JHARKHAND SSIDC are exempted from payment towards cost of bidding documents and EMD subject to their producing valid documentary evidence with regard to eligibility.

6.0Tender shall be received up to 3.00 PM and technical bid will be opened at 3.30 PM on Scheduled Bid Opening Date in the presence of bidders or their representatives, who may like to be present. NTPC takes no responsibility for delay, loss or non-receipt of documents sent by post/courier.

7.0Original Earnest Money Deposit(Bid Security) along with Letter of Undertaking in line with proforma enclosed in Bidding Documents shall be submitted separately off-line in a sealed envelope which will be superscripted on top as under:

“Earnest Money Deposit” and “Letter of Undertaking” for___________ (Name of Package)

for_______(Name of Project) NIT No: ________________ BOD due on : ________________

From : ________________(Name of company) before techno-commercial bid submission time of scheduled BOD at the address given below.IN CASE OF NON-RECEIPT OF

AN ACCEPTABLE BID SECURITY (EMD) IN A SEALED ENVELOPE AS ABOVE, THE BID

SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE.

8.0The bidder along with its associate / collaborators / sub-contractors / sub-vendors / consultants / service providers shall strictly adhere to the Fraud Prevention Policy of NTPC displayed on its tender website htpp://www.ntpctender.com and shall immediately apprise the Employer about any fraud or suspected fraud as soon as it comes to their notice. A certificate to this effect shall be furnished by the bidder along with his bid. If in terms of above policy it is established that the bidder / his representatives have committed any fraud while competing for this contract then the bid security of the bidder shall be forfeited.

9.0NTPC reserves the right to reject or accept or split any or all offers without assigning any reason whatsoever.

10.0 First time users who have not been allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close Date as explained in the tender documents.

11.0Any request/communication shall be made to Addl. General Manager (C&M) at the address given as under.

ADDRESS FOR COMMUNICATION

Addl. General Manager (C&M)

NTPC Limited.

Pakri Barwadih Coal Mining Project,

Ujjwal Complex, Pugmil Road,

Hazaribag – 825 301, (JHARKHAND)

Phone: 06546 – 270808/267808

FAX: 06546 – 270744 / 270808

Email: akmohanty02@ntpc.co.in /chandrashekhar51@ntpc.co.in /rabitudu@ntpc.co.in

Request for Login ID on NTPC e-Tender.

If you are interested in participating in e-Tenders in NTPC, please fill in the following.

Form A

New Vendor (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State:	_________________	City: _______________________
Country:	______________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

PAN number: ___________________________________________________

CST number: ____________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ____________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Mob No________________________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _______________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________

Phone Number: ____________________ Extn: _________________

Email ID: _______________________________________________________

Contact Person’s Name: ____________________________________________

Designation: _______________________________________________

Mob No________________________________________________________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address:	___________________________________________________
	___________________________________________________
	___________________________________________________
State:	_________________	City: _______________________
Country:	______________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

FORMAT FOR VENDOR DETAILS

NAME OF THE VENDOR

POSTAL ADDRESS IN FULL

PIN CODE

TELEPHONE NUMBERS

FAX NUMBERS

E-MAIL ID

CONTACT PERSONS

WHETHER SSI (Yes / No)

If Yes Please give SSI Registration Number, Certificate No. and

Certificate Date (Attach copy of Certificate)

Whether Registered Under Micro, Small and Medium

Enterprises Development Act 2006

Service Tax

Please give Service Tax Registration Number, Certificate No. and Certificate

Date (Attach copy of Certificate / Application for registration)

P.F. CODE

Please give PF Registration Number / Certificate No. and Certificate

Date (Attach copy of Certificate / Application for registration)

NATURE OF SUPPLIER / BUSINESS

Specify Manufacturer / Dealer etc.

Specify the Nature of Firm, whether -

Company

Sole Proprietorship

Partnership Firm (If Yes Please Provide the Copy of the Partnership deed)

Other – Co-Operative Society, Individual, HUF, Association of

CENTRAL EXCISE REGISTRATION DETAILS

Excise Control Code (ECC No.)

Excise Registration Number

FOR SALES TAX / VAT REGISTRATION

Local Sales Tax / TIN No. & Date

Central Sales Tax / TIN No. & Date

INCOME TAX DETAILS

PAN Number

(Please Attach Photocopy of PAN Card)

BANK ACCOUNT DETAILS

Vendor’s Banker

Banker’s Full Address

Banker’s Branch Name

Vendor’s Bank Account Number

(Signature) :

Name :