NTPC Limited

(A Government of India Enterprise)

SOLAPUR SUPER THERMAL POWER PROJECT (2 × 660 MW)

At Fatatewadi, Post - Hotgi Station

Tal South Solapur, Solapur - 413215

Phone: 0217 - 2252504 / 2252550 FAX: 0217 - 2252505

NOTICE INVITING TENDER (NIT)

FOR

“DESIGN, SUPPLY, ERECTION AND COMMISSIONING OF STADIUM ILLUMINATION AT NTPC SOLAPUR”

(Domestic Competitive Bidding)

NIT/BI No: 40050915 Date: 19.01.2016

1. Solapur Super Thermal Power Project, At Fatatewadi, Post - Hotgi Station Tal South Solapur, Solapur - 413215, Maharashtra, a unit of NTPC Limited invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter:

2. Brief Details:

3. Initial steps for participating in our E-tender is as per the table mentioned below:

4. Bid Security / EMD of requisite amount shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND RETURNED TO THE BIDDERS WITHOUT BEING OPENED.

5. a) Eligible MSME / Small Scale Industries registered for similar work with the National Small Scale Industries Corporation shall be exempted from payment of tender cost / Earnest Money Deposit. MSME / SSI units registered with Maharashtra State SSI are also entitled for exemption of EMD / Tender Cost. Such parties can send the request for Tender Documents along with copy of certificates self-attested.

b) MSME / Small Scale Industries (SSI) registered with National Small Scale Industries Corporation (NSIC) or Directorate of Industries, Maharashtra State shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC / Maharashtra State Directorate of Industries.

c) Tenderers seeking exemption should enclose a photocopy of valid Registration Certificate giving details such as validity, stores and monetary limits to the Package Coordinator / AGM (C&M) at the address given below at least seven working days prior to the last date of tender fee payment for getting the authorization for participating in the e-tendering.

6. BRIEF SCOPE OF WORK:

The scope of the work for the Design, Engineering, Manufacture, Supply, Erection, Testing & Commissioning works for Flood Lighting Works of A P J Abdul Kalam Stadium at NTPC Township of Solapur Super Thermal Power Project (2 X 660 MW) shall be on the basis of single point responsibility, completely covering the following activities and services in respect of all the equipment & works specified and covered under the specifications

• Design & Engineering of all the equipment and system(s).

• Providing engineering drawings, data, Operation & Maintenance/ instruction manuals, as built drawings and other information for employer’s review and approval.

• Complete manufacturing including shop testing.

• Packing and transportation from the manufacturer’s works to the site including customs clearance & port clearance, port charges, (if any).

• Receipt, storage, preservation and conservation of equipment at the site.

• Fabrication, pre-assembly (if any), erection, testing, pre-commissioning and commissioning including guarantee tests at works and putting into satisfactory operation all the equipment including successful completion of initial operation.

• Satisfactory completion of the contract.

All the erection materials, accessories, earthing system, tools & tackles shall be supplied by the contractor. All consumables like bolts & nuts, welding electrodes, sheets, packing components, commissioning spares as required to install the Flood Lights, luminaries, Lighting masts , LDBs and accessories shall be within the scope of the Contractor.

The Bidder is advised to visit and examine the site properly where the facilities are to be installed and its surroundings and obtain for itself on its own responsibility all information that may be necessary for preparing the bid and entering into a contract for supply, installation & commissioning of all the facilities under the scope of work.

7. QUALIFYING REQUIREMENTS (QR) FOR BIDDERS

The bidders are required to fulfil the following:-

7.1 The bidder should have executed work “Design, supply, erection and commissioning of stadium illumination with flood lights” in last 07 (Seven) years as on the date of bid opening in:

Single contract of value not less than INR 63.06 Lakhs

OR

Two contracts of value not less than INR 39.41 Lakhs each

OR

Three contracts of value not less than INR 31.53 Lakhs each

The word “executed” means the bidder should have achieved the criteria specified in the above qualifying requirements within the preceding seven (07) years including the cases where the contract was started earlier than that but closed subsequently or still under execution.

7.2 Financial Criteria:

7.2.1 The average annual turnover of the bidder, in the preceding three (03) financial years (2012-13, 2013-14 and 2014-15), as on the date of bid opening shall not be less than ` 78.83 Lakhs. (Rupees Seventy Eight Lakhs Eighty Three Thousand only). Other income shall not be considered in above.

7.2.2 In cases where audited results for the last financial year as on the date of techno-commercial bid opening are not available, the financial results certified by a Practicing Chartered Accountant shall also be considered acceptable. In case, Bidder is not able to submit the Certified from Practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters.

7.2.3 The bidder should have valid PF code number from Regional Provident Fund Commisioner.

Note:

Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities and capacity of the Bidder / his collaborators / associates / subsidiaries / group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

8. As a proof of meeting the qualifying requirements, scanned self-attested copies of the following documents will be required to be submitted / uploaded in the C-folder.

1. Award letter / Work Order with bill of quantities and proof of value of work executed as mentioned at (b) below

2. Documentary evidence issued by employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills).

3. “Up to date copies of Balance Sheet and Profit and Loss Accounts of last three financial years as audited by a practicing Chartered Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating the Books / Records / documents on the basis of which the Certificate is issued”.

4. The Bidder shall indicate on copies of credentials (copies of the work orders and performance / completion certificates from the employer as specified in the Qualifying requirements, the conditions of Qualifying Requirements (at 7 above) against which the credential is being submitted.

5. Copy of PF registration Number

Original documents for verifications shall be produced as and when called for.

9. GENERAL REQUIREMENTS:

The scanned self – attested copies of the following documents shall also be submitted / uploaded by the bidders in C – Folder:

(a) Up to-date copy of latest Banker Solvency Certificate.

(b) Name and address (es) of the sole proprietor / partners / board of directors / chairman and memorandum of articles of association / photocopy of the partnership deed / affidavit for proprietorship / registration certificates.

(c) Copy of registration with Central Government / State Government / Public Sector Undertaking if any.

(d) Details of Manpower (Technical / Non Technical), Tools and Plants. Also the bidder must submit the list of works in hand and percentage completed.

(e) TIN Number, Sales Tax Registration Certificate, Works Tax Registration certificate, and Service Tax Registration Number.

(f) Copy of PAN Card.

(g) Satisfactory evidence of authority / Power of Attorney of the person signing on behalf of the bidder

Original documents for verifications shall be produced as and when called for.

10. "Notwithstanding anything stated above, the Employer reserves the right to undertake· a physical assessment of the capacity and capabilities including financial capacity and capability of the Bidder / his Collaborator(s) / Associate(s) / Subsidiary(ies) / Group Company(ies) to perform the Contract, should the circumstances warrant such assessment in the overall interest of the Employer.

The physical assessment shall include but not be limited to the assessment of the office/facilities/banker's/reference works by the Employer. A negative determination of such assessment of capacity and capabilities may result in the rejection of the Bid.

11. Bidders are requested to check the Qualifying Requirements (QR) of the subject tender before downloading / buying the tender document online.

12. Documents as a proof of meeting Qualifying Requirements shall be preferably uploaded online in our SRM Portal. However, documents which cannot be up - loaded on-line (like Annual Report, PO Copies, etc.), may be submitted offline in separate sealed envelope by the stipulated bid submission closing date and time.

13. Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified.

Again, participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and the bids of the bidder who is not meeting the qualifying requirement shall be treated as non-responsive.

14. TENDER SUBMISSION:

The bidders should submit their offer as per the following pattern:

1. EMD (Offline submission): EMD of requisite amount in the prescribed form (or valid registration certificate from NSIC / Directorate of Industries, Maharashtra state, if applicable) shall be submitted in a sealed envelope. The envelope should be super-scribed as EMD ENVELOPE and the Bid Invitation / NIT number, date, Name of the work and Bid opening date (BOD) should be mentioned over it.

The full name, postal address with telephone number of the bidder shall be written on left hand corner of the envelope.

2. TECHNICAL BID (Online submission): Technical (un-priced) Bid comprising of documents mentioned herein clauses 7.0, 8.0 and 9.0, duly filled information questionnaire and Forms and Certificates & other documents shall be strictly submitted / uploaded online in C - folder as per instructions provided in “Instruction to Bidder – e – procurement” and Bidder’s Manual / Guidelines available on NTPC E-tender website. Bidder should submit all the relevant documents in support of Qualifying Requirements and other conditions stipulated in the tender documents and technical details including catalogues / leaflets, if applicable.

However, documents which cannot be up - loaded on-line (like Annual Report, Order Copies, etc.), may be submitted offline in separate sealed envelope by the stipulated bid submission closing date and time.

Original documents for verifications shall be produced as and when called for.

The Technical Bid should not contain any price content entry. In case, the Technical Bid is found to contain any price content, such bid shall be liable for rejection.

3. PRICE BID (Online submission): The Price Bid is to be submitted online through e-tendering mode only in Main Screen of Bid Invitation and shall comprise of following components:

1. Item Data

The bidder shall fill up online in “Basic Price Conditions” field, the price data, against items mentioned in the Item Data in Main Screen of Bid Invitation. The other pricing conditions if provided in items may also be filled up at bidder’s option. The total bid price can be viewed through output preview tab.

2. Attribute in General Data

The Attributes, if mentioned in General Data, requiring any confirmation/information are to ticked/filled up suitably.

3. Conditions in General Data

Bidder at its option may give discount (on the prices filled up in Item Data) in “Header Discount” field provided in Conditions tab in General Data. Total bid price after header discount shall be reflected in output preview in Main Screen of Bid Invitation.

4. Documents to be uploaded in Main Screen of Bid Invitation

The Bid Form (Price Bid) as per employers format, duly completed together with the attachments and price schedules shall be uploaded in General Data through 'Attachment' link provided in “Unprice Bid” tab.

Bidders may note that Price Bid together with Bid form and its attachment and price schedule should not be uploaded in C Folder.

Further, Price Bid should not contain any matter in respect of Technical aspects other than the details specifically sought in the Price Bid. If the Technical matters indicated in Price Bid are found to be in contradiction with the details furnished in Technical Bid, the details furnished in Techno Bid shall prevail.

The online bidding system will not allow bid submission after the respective specified expiry date and time. Bidders are advised to make sure that the bid submission is completed well in advance before the stipulated time for bid submission.

15. TENDER OPENING

Tenders shall be opened online as follows:

1. First Part of Opening:

EMD envelope (received offline) will be opened on the time and day set for opening of respective tenders.

Technical Bid (QR documents / Technical offer) shall be opened online on the same day only of the bidders whose EMD / Bid Guarantee are found in line with our requirements as mentioned in the tender documents.

Note:

1. All the supporting documents should have at least certified / attested by the bidder.

2. After opening of Technical bids (with acceptable EMD), the documents submitted by the bidders against QR conditions will be scrutinized. NTPC reserves the right to seek clarifications / confirmations on Technical Bid during the evaluation of same (i.e. before opening the Price Bid) and the bidders shall furnish the details within a short period of time.

The bidders shall produce the original documents for verification of NTPC, as and when called for.

3. In case the bidder fails to submit the documents in support of meeting the qualifying requirement (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected and the bid security shall be returned.

2. Second Part of Opening:

The price bids of only those parties shall be opened who are found qualified after evaluation of the first part bid for which separate intimation will be sent to such qualified bidders.

16. NTPC reserves the right to reject any or all bids or cancel / withdraw the Notice Inviting Tender without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action. In such circumstances, EMD only shall be returned without any additional financial liability to NTPC Limited.

17. Tender documents are not transferable.

18. In a tender, either the Indian agent on behalf of the Principal / OEM or Principal / OEM itself can bid but both cannot bid simultaneously for the same item / product in the same tender.

19. If an agent submits bid on behalf of the Principal / OEM, the same agent shall not submit a bid on behalf of another Principal / OEM in the same tender for the same item / product.

20. If the date of bid opening coincides with a holiday, the date of bid opening shall be shifted to next working day.

21. NTPC shall not be responsible for any postal delay / loss / damage or non-delivery of EMD / Bid Security.

22. Prospective bidders from Uttar Pradesh state are compulsorily required to provide TIN number at the time of purchase of bidding documents,

23. Other terms and conditions of tender shall be as contained in Bid Documents for the subject tender.

24. Address for Communication

ADDITIONAL GENERAL MANAGER

(CONTRACTS & MATERIALS)

SOLAPUR SUPER THERMAL POWER PROJECT (2 × 660 MW)

At Fatatewadi, Post - Hotgi Station

Tal South Solapur, Solapur – 413215, Maharshtra

PHONE: 0217 - 2252504 / 2252550 FAX: 0217 - 2252505

Email: rdjayawant@ntpc.co.in

Alternate Email: shobapattabhiraman@ntpc.co.in / bnarasimha@ntpc.co.in / yoosufameen@ntpc.co.in

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

(or) www.ntpctender.com (or) www.ntpc.co.in

Annexure - 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier of NTPC, and interested in participating in E-tenders in NTPC please fill in the following:

Form A

New Vender {prospective)

Name: _____________________________________________________________ Address:_______________________________________________________________________________________________________________________________________________________________________________________________

State: _______________________ City: _____________________ Country: ______________________________

Pin: ____________________________________

Telephone No: ______________________ Mobile: ___________________ Fax Number: _________________________

Email ID: ______________________________________

PAN number: ______________________________________________ CST number: ______________________________________________ Excise Regn Number: ________________________________________

SSI Number: _______________________________________________ Contact Person's Name: ______________________________________ Designation: ____________________________________

Bid Invitation number interested in: _______________________

Annexure – 2

Request for Login ID on NTPC e-Tender

If you are already a supplier of NTPC, and interested in participating in E-tenders of NTPC, please fill in the following form:

Form B

For Existing Venders:

Existing Vender Code with NTPC: _____________________________

Name: _____________________________________________________________ Address:_______________________________________________________________________________________________________________________________________________________________________________________________

State: _______________________ City: _____________________ Country: ______________________________

Pin: ____________________________________

Telephone No: ______________________ Mobile: ___________________ Fax Number: _________________________

Email ID: ______________________________________ Contact Person's Name: ______________________________________ Designation: ____________________________________

Bid Invitation number interested in: _______________________